Attachment_A_Requirements.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- GPS Offender Monitoring
- Solicitation number
- 2026-347
- Issued by
- Collin County, Texas
About this file
This is a requirements document for Collin County, Texas's Request for Proposal (RFP 2025-100) for GPS Offender Monitoring services to be utilized by Pre-Trial Release, Community Corrections and Supervision (CSCD), and Juvenile Probation. The County seeks electronic monitoring services under both County-funded and offender-funded payment models. The document outlines comprehensive technical and operational requirements for GPS tracking units, monitoring systems, and software applications. Installation and removal services must be available Monday through Friday from 6:30 a.m. to 5:30 p.m., with a dedicated full-time installer available for same-day service requests. The contractor must maintain a central monitoring facility capable of monitoring offenders, filtering violations, and closing false alarms. Contractors must provide at least three initial training sessions of four hours each at contract start, plus ongoing training as needed at no additional cost, with specialized training for dispatch personnel on reading alert information and system utilization.
The GPS tracking units must be one-piece ankle bracelets that are FCC-certified, lightweight, durable, water-resistant, and tamper-resistant to common household tools, with battery life exceeding 12 hours (preferably 24 hours) and capability to charge via both 110V domestic and 220V international power supplies. Units must have been in use by U.S. law enforcement, corrections, or probation departments for at least two years or contractors must provide field reliability data for newer units. The web-based software application must allow County personnel to manage offender enrollment, create multiple monitoring parameters and zone restrictions, establish alerts to victims and law enforcement, and generate reports filtered by violation type and validity. The contractor must provide 24-hour technical support, replace defective parts within 24 hours with loaner units available, and maintain all participant monitoring data for the contract term with secure storage meeting CJIS standards. The County requires immediate notification of any legal processes requiring record disclosure and maintains exclusive ownership of all data upon contract termination.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| GPS_Offender_Monitoring.pdf | ||
| ELM_Historical_Usage.pdf | ||
| LEGAL_NOTICE.docx | DOCX document | |
| CIQ_Form.pdf | ||
| Exceptions.docx | DOCX document | |
| W9.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Requirements Reference Number IMPORTANT INFORMATION:
Requirements that require a detailed response shall be submitted as attachment with titled "Detailed Response to Requirements". The responses shall be in order and include the reference numbers within this document. Acknowledgement of response on this sheet is required and reference of location of response shall be referenced in the comment section of this document.
| Any responses that are answered as a yes mean that the system will fully comply with no setup required, configurable with no changes to source code, or are provided with reporting tool. If the functionality is not available at this time the response shall be answered as no and shall be included in your proposal as "exceptions" with further explanation. Refer to Section 7.0 of the specifications for more details on Exceptions. | Yes |
| System currently performs these functions and/or agree to requirement | No |
System does not perform this function and/or cannot agree to requirement Written Response: Include additional comments below.
If you need additional space please include with your submittal attachment titled "Detailed Response to Requirements" and note accordingly below.
| 1 | GENERAL REQUIREMENTS |
| 2 | Contractor shall be responsible for the installation/removal of the GPS monitors for the Collin County GPS Monitoring Department. Contractor shall be able to perform checks on devices outside of the jail facility during normal business hours. The County shall not be responsible for paying for lost and damaged equipment. |
| 3 | Contractor shall be responsible for having installers outside the State of Texas in order to conduct installation/removal of the GPS monitors for out of State offenders. If there is a fee associated, describe the cost and who is responsible for paying the fee. |
| 4 | Installation and removal services for the Collin County GPS Monitoring Department shall be available Monday through Friday, from 6:30 a.m. to 5:30 p.m. The Contractor shall not be responsible for providing installation or removal services on weekends or County-observed holidays. |
The Provider shall maintain a dedicated, full-time installer who is available to perform same-day installations and removals upon request during the stated service hours, Monday through Friday, 6:30 a.m. to 5:30 p.m.
| 5 | Monitoring shall be done by the offeror at the contractor’s location. |
| 6 | Monitor center shall have the capability to filter violations for Collin County GPS Monitoring Department and close false alarms. |
| 7 | County personnel shall be able to use the application to create, edit, and apply multiple inclusion and exclusion zones. |
| 8 | Contractor shall be responsible for sending daily notifications of violations via email. |
| 9 | The solution shall address the type of violations or possible violations and related notices to the appropriate County staff for further action by a magistrate, court or dispatch center. |
| 10 | The solution shall address identifying false positives and assigning a response priority. For example, the Dispatch Center should dispatch a peace officer only as necessary to protect a victim from a reasonable possibility of harm, but a magistrate or court may want notice of a larger set of possible violations to amend conditions of pretrial release or to revoke it. |
| 11 | The solution shall address how to make the best use of technology and options to protect victims—especially where some victims are not present at the proceeding where a magistrate first orders a defendant to wear a GPS monitor. |
| 12 | Unit Requirements |
| 13 | The GPS tracking unit shall be worn by the offender as a ankle bracelet (i.e., a “one-piece system”). |
| 14 | The unit shall be FCC certified |
| 15 | The GPS tracking unit/monitoring bracelet shall be lightweight, durable, and designed for continuous wear. The bracelet strap shall be heavy-duty and constructed of materials resistant to tampering, cutting, breaking, or removal using common household tools or methods, including, but not limited to, scissors, utility knives, pliers, wire cutters, bolt cutters, screwdrivers, or similar tools. |
The device shall incorporate tamper-resistant design features intended to prevent or immediately detect unauthorized removal, alteration, cutting, or damage to the strap or tracking unit. Any attempted tampering, cutting, separation, or unauthorized removal shall generate an alert to the monitoring system in accordance with the County’s monitoring requirements.
| 16 | The monitoring unit shall not pose a safety hazard to the offender or others. Provide warranty/indemnity information. |
| 17 | The monitoring unit shall function reliably under normal environmental and atmospheric conditions. |
| 18 | Normal environmental and atmospheric conditions include but are not limited to having the capability to monitor an offender while inside of a building with minimal movement. Describe the limitations or hindrances the monitoring unit can have due to certain environmental or atmospheric conditions. |
| 19 | The unit shall transmit data, including offender's monitoring status and GPS tracking points to a central host system operated by the Contractor. |
| 20 | After department personnel have used the web-based software to establish multiple schedules and zones (inclusion and exclusion) parameters, it is desired that said parameters be stored on both the gps tracking unit and on the Contractor's central host system simultaneously. The county requires a gps tracking unit that can independently verify and record parameter compliance/violations without further communication with the central host system. This would include both equipment violations and zone violations. The county also requires a gps tracking unit that can monitor multiple large exclusions zones without the county providing the data. The GPS Tracking Unit/Monitoring Bracelet shall be lightweight. The GPS tracking unit/monitoring bracelet strap shall be heavy-duty and resistant to common household tools that could defeat the device. Describe how the proposed system would accomplish this. |
| 21 | When the GPS tracking unit recognizes that a violation has occurred, the unit shall log the violation on-board and initiate a data transfer with the central host system, regardless of the next preset “call in” time. The central host system shall immediately notify the department and or other identified persons (e.g. victims, officers, law enforcement) of the violation. Provide Literature and/or sample data. |
| 22 | The GPS tracking unit shall have the capability to notify the offender of instances of non-compliance by using at least one of the following methods 1) displaying text, 2) issuing audible tones, 3) displaying led lights or 4) vibrations. The unit shall be able to notify the offender of such instances even in the absence of communications with the central host system. |
| 23 | The unit shall automatically identify and send key event and general information to the central host system pertaining to the activities of the offender, the unit, and the transmitter as follows: |
| 24 | Unauthorized absence from his or her residence. |
| 25 | Equipment malfunctions (all installed components). |
| 26 | Tampering with equipment (all installed components). |
| 27 | Strap bracelet cut offs |
| 28 | Power degradation (electrical loss or reserve backup power low). |
| 29 | Location verification failure (includes loss of GPS signals). |
| 30 | Missed calls from the tracking unit. |
| 31 | Exclusion and inclusion zone violations (The offender traveled to an unauthorized location) |
| 32 | The location and movement of the offender |
| 33 | The monitoring unit shall include an internal clock and shall date/time stamp all recorded events. |
| 34 | The unit shall have the ability to continue to record and store monitoring data in the event of a communications disruption with the central host system. Once communication is restored, the unit shall transmit all data to central host system. Indicate the data storage time lengths. |
| 35 | The unit shall have the ability to store all monitoring data in the event of an extended power failure. Once communication and power is restored, the unit shall transmit all data to central host system. Indicate time limits and provisions for back up |
| 36 | The unit shall be equipped with tamper detection and a notification system that records a violation if/when the unit’s case is opened and notifies the central host system of such violations. |
| 37 | The unit shall be equipped with tamper detection and a notification system that records a violation if/when the unit’s battery is removed and notifies the central host system of such violations. |
| 38 | The GPS tracking unit shall incorporate a system that can detect motion in the absence of both GPS and cellular availability. The unit shall log whether or not the unit is in motion. Describe the motion detection system incorporated. |
| 39 | The unit shall have the capability to record a violation if/when the unit has simultaneously been in motion and has not received GPS signals for a predetermined amount of time. Describe how the central host system is notified of such violations. |
| 40 | The unit shall record and store GPS tracking points with corresponding time/date stamps at frequencies of at least once every 60 seconds regardless of violation status and at least once every 30 seconds during violation status. |
| 41 | The unit shall have a battery life exceeding 12 hours between charges. The County prefers a battery of life of 24 hours between charges. |
| 42 | The units offered by Contractor shall have been in use by a law enforcement, corrections or probation department in the U.S. for at least two years or if the units are newer than 2 years, the Contractor must provide data to allow the county to determine the reliability of the unit out in the field. |
| 43 | The unit shall be in compliance with U.S. patent laws. |
| 44 | The unit shall have batteries which are easily charged and swapped out by offenders or wireless chargers. Charging system shall be lightweight and accommodate 110V (domestic) and 220V (international) power supplies. Charging system shall include a light to indicate whether the GPS unit is charging or has a full charge. |
| 45 | The transmitter bracelet shall be water proof. Please indicate depth of water resistance. |
| 46 | The GPS Tracking Unit/Monitoring Bracelet shall be lightweight. The GPS Tracking Unit/Monitoring Bracelet Strap shall be heavy-duty and resistant to common household tools that could defeat the device. The transmitter bracelet shall not be able to be cutoff unless a special tool is utilized. |
| 47 | The transmitter shall have dual tamper detection utilizing electronic and fiber optic tamper mechanisms. |
| 48 | Software/Hosting Requirements |
| 49 | The Contractor shall provide a web-based software application that provides department personnel with access to central host system. |
| 50 | The application shall be accessible through a standard web browser interface. |
| 51 | The application shall utilize security protocols that will prevent unauthorized access to the database and the offender information contained therein. |
| 52 | The application shall not require installation on County computers. |
| 53 | This application shall be the single point for the department to setup and access information relative to GPS. |
| 54 | The application shall allow County personnel to view information about the offender, including but not limited to personal information, current electronic monitoring data, violation statuses, notification settings and reports. |
| 55 | The application shall allow County personnel to enroll/edit/ remove offenders without calling or emailing the monitoring center or support team. |
| 56 | The application shall allow County personnel to create, edit, delete and apply multiple monitoring parameters (such as daily/weekly schedules) for individual offenders or groups of offenders without error. If limitation on amount of parameters, describe the maximum amount. |
| 57 | The application shall allow for notifications to be sent to County personnel via email, text message/page, and facsimile. |
| 58 | The application shall allow the County personnel to enter information to initiate multiple alert notifications (i.e. victims, officers, law enforcement) for specified key events (i.e. notify victim when an offender comes near an exclusion zone) or non-compliance with monitoring parameters. |
| 59 | The application shall allow department personnel to filter report results by violation/event. |
| 60 | The application shall allow department personnel to filter report results by valid/true violations and false violation/events. |
| 61 | The application shall have a dashboard with capabilities to differentiate between high, standard and low alerts. |
| 62 | Strap tamper |
| 63 | Strap cut off |
| 64 | Inclusion zone violation |
| 65 | Exclusion zone violation |
| 66 | The application shall have the functionality to establish and monitor exclusion zones throughout the United States, including, but not limited to, Collin County and contiguous counties, the State of Texas, parks, schools, facilities serving minor children, multiple states, and other designated geographic areas or locations. |
| 67 | Application must be able to pull exclusion zone data from software's own internal resources/data bases. |
| 68 | GPS tracking unit in motion with no GPS |
| 69 | GPS tracking unit case tamper |
| 70 | Battery levels/charging history |
| 71 | The application shall enable County to find up-to-date location and monitoring information for any offender. This “location request” function shall display offender location within two (2) minutes of request unless wireless coverage unavailable. |
| 72 | The application shall display location of the offender on an interactive map containing recognizable state, county, municipality, and street names. |
| 73 | The application shall display every GPS point recorded by field units. |
| 74 | The application shall allow County personnel to easily zoom in and out by dragging the mouse to designate an area. |
| 75 | The application shall allow the County personnel to easily determine the approximate address of any tracking point. |
| 76 | Training |
| 77 | Contractor to provide at least one (3) initial training session of at least four (4) hours each for Collin County GPS Monitoring Department. This would be a total of three (3) training sessions at start of contract. Contractor shall also provide on-going training as needed at no additional cost. |
| 78 | Contractor to provide training to dispatch regarding how to read the contractor's alert information and how to use its system to confirm that the Dispatch Center should dispatch a peace officer near the time of an alert. |
| 79 | Maintenance and Support |
| 80 | Contractor shall maintain replacement parts during the term of the contract and shall service and/or replace defective parts within twenty-four (24) hours of any malfunction. If unit is not operable, a loaner/replacement unit shall be available to maintain continuous monitoring of offender. The county is not responsible for unrecoverable devices/parts. |
| 81 | Contractor shall provide twenty-four (24) hour technical service and support. |
| 82 | Contractor technical service and support shall provide certified copies upon Collin County GPS Monitoring Department request and have capability to testify in court to data. |
| 83 | Storage of Data |
| 84 | Collin County requires storage of each participant’s monitoring data for the life of the contract. Collin County requests this information be stored on an electronic storage medium and provided to Collin County upon written request. Upon termination of the contract, electronic copies of all data shall become the exclusive property of Collin County and Contractor shall provide affidavit that all participants’ records have been removed from their system. |
| 85 | Data shall be readily available upon request within forty-eight (48) hours until one (1) year after defendant is deactivated. |
| 86 | Confidentiality |
| 87 | Confidentiality of offender records shall not be compromised. Contractor shall prevent unauthorized access to this data. Unauthorized access to the system shall not be allowed nor information disclosed to any third party without prior written authorization from Collin County. |
| 88 | Any personal or monitoring information for any offender made available shall only be used for the purpose of carrying out the provisions of this contract, and shall not be divulged nor made known in any manner to any person except as may be necessary in the performance of this contract. |
| 89 | Contractor agrees to assume responsibility for protection of the confidentiality of offender records and that all work shall be performed under the supervision of the Contractor or the Contractor’s representative(s). |
| 90 | Each designated staff member of the Contractor to whom information may be available or disclosed shall be notified in writing by the Contractor that information disclosed to such employee can be used only for a purpose and to the extent authorized herein. |
| 91 | Contractor shall notify Collin County immediately upon receipt of any legal process requiring disclosure of records of participants. |
| 92 | The contractor's storage and transmission of confidential information shall meet CJIS standards |
&"-,Bold"RFP NO. 2025-100, GPS Offender Monitoring &"-,Bold"Attachment A- Requirements
File details come from the government source that posted it. Updated .