Attachment A PWS Eastern Great Lakes.pdf

National Oceanic and Atmospheric Administration

NOAA/NOS/CO-OPS

PERFORMANCE WORK STATEMENT

FOR

OPERATIONAL SUPPORT AND MAINTENANCE

OF THE

EASTERN GREAT LAKES OBSERVATION STATIONS

NOAA NOS/CO-OPS Page 2 of 25

Table of Contents

1 INTRODUCTION

2 MAINTENANCE DEFINITIONS and PERFORMANCE MANAGEMENT

2.1 Environmental Compliance Best Management Practices (EC-BMP)

3 OBSERVING SYSTEM COMPONENTS

3.1 BEI Absolute Shaft Angle Encoder Model # MT-40D

3.2 Xylem WaterLOG Shaft Angle Encoder Model # H-344-2N

3.3 Radar Water Level Measurement Systems

3.4 Pressure Water Level Measurement Systems

3.5 Meteorological Sensors

3.6 RDI Acoustic Doppler Current Profiler (ADCP)

4 OBSERVING SYSTEM MANAGEMENT, OPERATION, and MAINTENANCE

4.1 Management and Operation Requirements

4.2 Sub Task 1 - Semi-Annual Water Level Measurement Station Inspection

4.3 Sub Task 2 – Semi-Annual Current Meter Inspection

4.4 Sub Task 3 - Unscheduled Repair (Time-and-Materials)

5 DELIVERABLES

5.1 Monthly Report

5.2 STATION DOCUMENTATION

5.2.1 One Day Preliminary Site Report

5.2.2 Final Documentation for Semi-Annual Inspection

5.2.3 Unscheduled Repair Documentation

5.2.4 Schedule of Deliverables

6 REFERENCES

6.1 Data Collection Platform (DCP) References

6.2 Sensor References

6.3 Maintenance Specifications and References

6.4 Safety References

7 COMMUNICATION

7.1 Responsibilities and Limitations of the COR

8 SECURITY REQUIREMENTS

8.1 Physical Security

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8.2 IT Security

9 CONTRACTOR FURNISHED EQUIPMENT

9.1 - Contractor Furnished Equipment and Installation Standards

10 PERFORMANCE REQUIRMENTS SUMMARY

Eastern Great Lakes NETWORK DESCRIPTION

SEMI-ANNUAL INSPECITON (SAI) CHECKLIST

ENVIRONMENTAL BEST MANAGEMENT PRACTICES (BMP’S)

NOAA NOS/CO-OPS Page 4 of 25

1 INTRODUCTION

The National Oceanic and Atmospheric Administration (NOAA), National Ocean Service

(NOS), Center for Operational Oceanographic Products and Services (CO-OPS), operates water level stations in the Great Lakes and their connecting channels as part of the National Water Level

Observation Network (NWLON). The CO-OPS, Field Operations Division (FOD) operates and maintains these stations, which provides data for water resource management and safe navigation.

The data are used by international federal agencies, state, local, city, private engineers and surveyors for hydrographic surveys, regulation, forecasting, construction and maintenance activities as well as many other environmental applications.

This PWS describes the operation and maintenance (O&M) activities for the 28 water level stations and

2 current meter stations listed in Appendix A.

The Contractor that is selected to conduct the operations and maintenance of the Great Lakes’ Stations listed in Appendix A must have expertise in the technology implemented, including, shaft angle encoders, pressure sensors, microwave water level (MWWL) sensors, meteorological sensors, water temperature sensors, line-of-sight and satellite data telemetry systems, and data acquisition and dissemination systems. Contractor must also have experience with electronic test equipment, troubleshooting at the component level, use of personal computers and relevant software.

2 MAINTENANCE DEFINITIONS and PERFORMANCE MANAGEMENT

Three types of maintenance station visits are covered by this PWS:

Semi-Annual Inspection (SAI) at water level stations– Activities performed on a semi- annual basis at water level stations to maintain system integrity. These are specified in Section 4.2 Sub

Task 1 Semi-Annual Water Level Measurement Station Inspection.

Semi-Annual Inspection (SAI) at current meter stations - Activities performed on a semi -annual basis at each current meter station to maintain system integrity. These are specified in

Section 4.3 Sub Task 2 Semi-Annual Current Meter Inspection.

Unscheduled Repair – Activities undertaken as needed to restore operational status of station components. These activities are described in Section 4.4 Sub Task 3 Unscheduled Repair.

The Contractor shall comply with all applicable state and Federal safety and health standards and regulations applicable to this work, including, but not limited to, the Occupational Safety and Health

Act, 29 U.S.C § 651 et seq. When the Contractor relies on subcontractors in executing this work, the

Contractor has sole responsibility for ensuring the subcontractors are qualified, appropriately trained and outfitted, and that the subcontractors comply with all applicable safety and health standards and regulations.

The Contractor shall adhere to the delivery schedule for Semi-Annual Inspections (SAI) and deliverables specified in this PWS and as confirmed upon during the Contract Kick-Off Meeting. The time frame for unscheduled repair is agreed upon when a resource estimate for the specific activity is accepted by the Government. Any changes or modifications to the schedule for any type of maintenance

NOAA NOS/CO-OPS Page 5 of 25 visit or deliverable must be reviewed and agreed to in advance by the Government. Late deliverables are a reflection on performance and may serve as the basis of non-award for future tasks based on past performance.

If a station experiences an equipment failure within 72 hours immediately following any type of

Contractor maintenance visit, and this failure is attributed to the Contractor’s performance, the

Contractor shall be responsible for returning to the station and remedying the issue at the Contractor’s expense.

2.1 Environmental Compliance Best Management Practices (EC-BMP)

In order to minimize potential environmental impacts under this Contract, the Contractor shall implement the following CO-OPS Environmental Compliance Best Management Practices (BMPs) for all fieldwork:

1) If the work requires use of a vessel, the Contractor shall use a designated lookout to spot marine mammals and endangered species and maintain safe distances from them while the vessel is underway to avoid harassing or harming the species. The Contractor shall:

a) Stop the vessel if a marine mammal or endangered species is within 100 meters, and resume once it has departed;

b) All in-water work shall be postponed or halted when marine mammals or endangered species are within 45 meters of the proposed work area, and shall only resume after the animals have voluntarily departed the area. If marine mammals or endangered species are noticed within 45 meters of the proposed work area after work has already begun, that work may continue only if the activity does not adversely affect the animal(s). For example, divers performing surveys or underwater work would likely be permissible, whereas operation of heavy equipment is likely not.

c) If the work is going to be delayed by more than 1 hour due to marine mammal or endangered species presence within 100 m of the work area, the contractor should contact the COR and request additional time.

2) When using spray, sealant, degreaser, SimpleGreen®, or similar substances, the Contractor shall place paper towels or other disposable absorbent material under work area when using these substances close to the marine environment to prevent spills.

3) The Contractor shall safely remove and dispose of potential toxic substances, including, but not limited to, the following:

a) desiccant from DCP box

b) batteries

c) old plastic zip ties

d) hazardous waste

4) The Contractor shall complete and submit the CO-OPS Environmental Compliance Best

Management Practices (BMPs) Table as listed in Appendix C along with all other required station documentation.

NOAA NOS/CO-OPS Page 6 of 25

3 OBSERVING SYSTEM COMPONENTS

The following sensors are components of an NOS standard observing system in the Great Lakes.

Appendix A provides information about the sensors installed at each of the Great Lakes stations covered by this PWS. CO-OPS’ mention and use of particular systems does not constitute an endorsement of these systems or their manufacturers, nor does it indicate disapproval of other manufacturer’s systems.

Mention of any system or product hereafter is indicative of equipment that has been thoroughly tested and used operationally by CO-OPS, and is for informational purposes only. Instrumentation similar to or the same as described in this section may be installed at Great Lakes stations. The information provided below is meant to aid in the development of quotes for this PWS.

3.1 BEI Absolute Shaft Angle Encoder Model # MT-40D

BEI shaft angle encoder consists of a float and counterweights system which is installed in a protective well or sump. The data is acquired, averaged and transmitted using a Sutron Xpert DCP. The BEI system is most often used as the primary water level measurement sensor for NOS systems in the Great

Lakes.

3.2 Xylem WaterLOG Shaft Angle Encoder Model # H-344-2N

The WaterLOG shaft angle encoder consists of a float and counter-weight system which is installed in a protective well or sump. The data is acquired, averaged and transmitted using a Sutron DCP. The

WaterLOG system is most often used as a backup water level measurement sensor for NOS systems in the Great Lakes

3.3 Radar Water Level Measurement Systems

Radar water level measurement systems consist of a primary water level radar sensor (WaterLOG® H-

3611-I or Nile 502) which is installed with a clear, unobstructed view of the water surface. This sensor is also called the Microwave Water Level sensor (MWWL). The data are acquired and processed using a Sutron Xpert DCP.

3.4 Pressure Water Level Measurement Systems

Pressure water level measurement systems consist of a single or dual orifice Paroscientific intelligent pressure sensor(s) tied into a gas purged bubbler system. The data are acquired and processed using a

Sutron Xpert DCP. The Druck pressure sensor/bubbler system is sometimes utilized as a backup water level measurement system.

3.5 Meteorological Sensors

The meteorological sensors, where installed, are attached to the Sutron Xpert DCP. The anemometer is generally the R.M. Young Model 05103 Wind Monitor as the primary wind sensor and the backup up is generally an R.M Young Alpine model or Vaisala heated ultrasonic unit. The barometer is generally a Sutron Accubar® Barometric Pressure Sensor. The air temperature is measured with a

Yellow Springs Instrument (YSI) thermistor probe housed in a multi-plate radiation shield. Some stations have a combined Vaisala RH/AT sensor which measures relative humidity and air temperature.

Water temperature sensor is a sealed YSI thermistor probe.

NOAA NOS/CO-OPS Page 7 of 25

3.6 RDI Acoustic Doppler Current Profiler (ADCP)

RDI horizontal ADCP’s are deployed at two locations in the Great Lakes (See Appendix A) Data is collected with a sutron data logger and transmitted via GOES, IP or iridium.

4 OBSERVING SYSTEM MANAGEMENT, OPERATION, and MAINTENANCE

The activities and requirements for successfully executing Semi-Annual Water Level Measurement

Station Inspection, Semi-Annual Current Meter Inspection, and Unscheduled Repair at 28 Great Lakes

NWLON stations and 2 Current Meter stations are described below.

4.1 Management and Operation Requirements

In order to successfully execute this PWS the Contractor shall:

Arrange for secure and appropriate storage of all spare components, to serve as a staging area for field operations. This location will require telephone and power utilities.

Furnish all vehicles, vessels, equipment, tools, materials, and supplies necessary to perform the tasks specified in this PWS.

Conduct all work in accordance with standard CO-OPS practices (see Section 6 References), unless otherwise specified.

Maintain a suitable quantity of Contractor provided maintenance consumable parts and supplies, as described in Section 9.1 - Contractor Furnished Equipment and Installation Standards. The

Contractor shall maintain this inventory as necessary to ensure the availability of these items at all times throughout the period of performance.

Use CO-OPS standard forms to request Government Furnished Equipment (GFE), to return GFE to CO-OPS, and to provide the status of GFE inventory held by the Contractor. These forms will be provided to the Contractor at the time contract is awarded.

Return all removed GFE to CO-OPS or its designated depot or repair facility within a specified timeframe agreed upon by the COR and Contractor.

Bench and throughput test all systems/sensors prior to use in the field.

Maintain a physical property inventory report of the spare components and other GFE.

Staff each field team with the appropriate number of qualified personnel to accomplish the tasks specified in this PWS. This includes all professional, technical, and support personnel, along with their travel and transportation expenses to and from the place of performance.

Designate an operator (or operators) to perform the following local duties:

o Provide quick initial and follow-up response support as required to rapidly diagnose problems and thus minimize system down time;

o Schedule maintenance activities and ensure that they are conducted according to CO-

OPS specifications to minimize downtime;

o To the extent the Contractor relies on subcontractors in executing this work, the

Contractor shall have sole responsibility for ensuring the subcontractors are qualified, appropriately trained and outfitted, and that the subcontractors comply with all applicable contract terms and conditions to include but not limited to safety and health standards and regulations.

o Interact, in a professional manner, with NOAA; U.S. Coast Guard; U.S. Army Corp. of

NOAA NOS/CO-OPS Page 8 of 25

Engineers; local Port Authorities; other federal agencies; ship pilots and masters; ferry, tug and tow operators; companies engaged in maritime commerce; environmental agencies; the general public; and others as required. Contractors act on NOAA‘s behalf as per contract requirements only and do not represent NOAA or CO-OPS on programmatic issues nor policy or science agendas. Contractors should be cautious of creating the impression that they represent NOAA or CO-OPS during required interactions with the aforementioned entities.

4.2 Sub Task 1 - Semi-Annual Water Level Measurement Station Inspection

This section describes the tasks required to perform Semi-annual inspection of water level measurement stations in the Great Lakes.

The Contractor shall perform Semi-Annual Inspection (SAI), generally in the fall and spring. The specific dates will be coordinated with the COR to minimize overlap with FOD field crews Scheduled

Inspections.

The Contractor shall request and participate in a Pre-Trip Meeting with the Configuration and

Operational Engineering Team (COET) at least forty-five (45) days prior to the beginning of the field trip for each station, or group of stations. The Contracting Officer’s Representative (COR) will also participate in each Pre-Trip Meeting. The meeting is a necessary means of coordination and ensures that all equipment requests are submitted in a timely manner and that the Contractor is informed of the most up-to-date status of sensors and station components. Prior to any site visits, the Contractor shall notify the COR forty-five (45) days in advance of all Semi-Annual inspections, and again at least three (3) business days prior to the routine visit. If assistance from the Chesapeake Instrument Lab (CIL) is required during the maintenance visit the contractor shall also notify CIL (3) business days prior to the routine visit. Requests for after-hours support from CIL should be submitted to CIL with a copy to the

COR at least 48 hours prior to the time the support is required.

If GFE is needed to perform a semi-annual inspection, the Contractor shall submit equipment request forms at least forty-five (45) days prior to the inspection date. Equipment requests shall be submitted to the Chesapeake Instrument Lab (CIL) and the COR.

During each SAI the Contractor shall:

Contact and inform CO-OPS Continuous Operational Real-Time Monitoring System (CORMS) prior to the beginning of any maintenance action.

Use the Great Lakes Semi-Annual Inspection checklist / Worksheet, appendix B, as provided by

COR, during each inspection. The completed Inspection checklist shall be submitted as one of the deliverables (see 5.2 Deliverables and Schedule).

Clean and inspect all components of the station (e.g., enclosures, locks, antennas, mounts, meteorological towers, poles and standoffs; conduit, cables, connectors, roof, doors, vent, grounding system, foundation, paint, and brick and mortar). The Contractor shall repair and replace components as necessary. The exterior shall be pressure washed every other visit.

NOAA NOS/CO-OPS Page 9 of 25

Inspect and clean all interior components of the station (e.g., Heater, thermostat, sump lamps, ETG Tape, Floats, Gauge table, batteries, AC power, DCPs, and sensors). The Contractor shall repair and replace components as necessary.

Immediately notify the COR if the Contractor observes any issue, failure, damage, or situation that could be beyond the scope of the task. The COR and the Contractor will jointly discuss potential solutions. The COR will determine the course of action. Depending on the circumstances, the COR may request a resource estimate for the Contractor to perform additional work. The COR will issue any final decision regarding the plan to proceed.

Apply weed killer and pesticides inside and outside as applicable.

Calibrate the barometer as per the Sutron Barometer Calibration Procedure.

Perform real time sensor checks at outlined in the Semi-Annual Checklist, Notify CORMS promptly after completion of maintenance action.

If the Contractor cannot complete all semi-annual inspection requirements during a planned site visit, the Contractor shall return and complete all requirements within seven (7) days of the beginning of the original station visit.

Following each station visit, the Contractor shall:

Complete and submit a preliminary eSite Report within one (1) calendar day of inspection

Complete and submit the complete station documentation package within ten (10) calendar days of inspection.

Communicate any issues that may need major maintenance immediately to the COR, Technical

Rep (TR) and COET.

Include photos and drawings as determined by the deliverables (Section 5).

Return, within two (2) weeks of replacement, all removed or failed equipment at the Contractor’s cost, to the CO-OPS’ Chesapeake Instrument Lab(CIL) at the following address:

NOAA/NOS/CO-OPS/CIL

672 Independence Parkway

Chesapeake, VA 23320-5177

4.3 Sub Task 2 – Semi-Annual Current Meter Inspection

This section describes the tasks required to perform semi-annual inspection of current meter systems in the Great Lakes.

The specific dates will be coordinated with the COR.

The Contractor shall request and participate in a Pre-Trip Meeting with the Configuration and

Operational Engineering Team (COET) at least forty-five (45) days prior to the beginning of the field trip for each station, or group of stations. The Contracting Officer’s Representative (COR) and

Technical Representative (TR) will also participate in each Pre-Trip Meeting. The meeting is a necessary means of coordination and ensures that all equipment requests are submitted in a timely manner and that the Contractor is informed of the most up-to-date status of sensors and station

NOAA NOS/CO-OPS Page 10 of 25 components. Prior to any site visits, the Contractor shall notify the COR forty-five (45) days in advance of all annual inspections, and again at least three (3) business days prior to the routine visit. If assistance from the Chesapeake Instrument Lab (CIL) is required during the maintenance visit the contractor shall also notify CIL (3) business days prior to the routine visit. Requests for after-hours support from CIL should be submitted to CIL with a copy to the COR at least 48 hours prior to the time the support is required.

If GFE is needed to perform an annual inspection, the Contractor shall submit equipment request forms at least forty-five (45) days prior to the inspection date. Equipment requests shall be submitted to the

Chesapeake Instrument Lab (CIL) and the COR.

During each Current meter SAI the Contractor shall:

Contact and inform CO-OPS Continuous Operational Real-Time Monitoring System (CORMS) prior to the beginning of any maintenance action.

Use the Real Time Current Station Report provided by the COR, during each inspection. The completed Report shall be submitted as one of the deliverables (see 5.2 Deliverables and

Schedule).

Raise the unit out of the water to clean and inspect the cable, sensor, and I-beam. Provide photo documentation before and after cleaning and insure that meter is lowered to original position.

Pressure wash structure exterior and inspect and clean all components of the station (e.g., enclosures, locks, antennas, mounts, poles and standoffs; conduit, cables, connectors, roof, doors, vent, grounding system, foundation, paint, and brick and mortar). The Contractor shall repair and replace components as necessary.

Inspect and clean all interior components of the station (e.g., Heater, thermostat, Gauge table, batteries, AC power, DCPs, and sensors). The Contractor shall repair and replace components as necessary.

Immediately notify the TR if the Contractor observes any issue, failure, damage, or situation that could be beyond the scope of the task. The TR and the Contractor will jointly discuss potential solutions. The TR and COR will determine the course of action. Depending on the circumstances, the COR may request a resource estimate for the Contractor to perform additional work. The COR will issue any final decision regarding the plan to proceed.

Apply weed killer and pesticides inside and outside as applicable.

Notify CORMS promptly after completion of maintenance action.

If the Contractor cannot complete all annual inspection requirements during a planned site visit, the

Contractor shall return and complete all requirements within seven (7) days of the beginning of the original station visit.

Following each station visit, the Contractor shall:

Complete and submit the Real Time Current Station Report within one (1) working day of inspection.

Communicate any issues that may need major maintenance, via email promptly to the COR, TR

NOAA NOS/CO-OPS Page 11 of 25 and COET.

Include photos and drawings as determined by the deliverables (Section 5).

Return, within two (2) weeks of replacement, all removed or failed equipment at the Contractor’s cost, to the CO-OPS’ Chesapeake Instrument Lab(CIL) at the following address:

NOAA/NOS/CO-OPS/CIL

4.4 Sub Task 3 - Unscheduled Repair (Time-and-Materials)

Attentive response to observing system issues is critical to maintaining reliable delivery of timely and accurate data to CO-OPS user communities. The Contractor shall conduct an unscheduled repair visit to systems/sensors to correct problems or repair failures as directed by CO-OPS and as agreed upon by approval of estimate. Unscheduled repair includes emergency maintenance and major maintenance.

Examples of unscheduled repairs may range from simply replacing batteries or flipping breakers to more complex repairs such as: (1) flushing out water level intake pipes, (2) replacement of MET Towers, (3) replacement of roofs and doors, (4) multiple repairs required after storm damage, (5) seasonal gauge work, or (6) leveling services.

The process for initiating and executing unscheduled repair is as follows:

The COR will relay any issue or failed system component to the Contractor via e-mail or phone.

The COR will determine the course of action. If the COR requests a resource estimate for the

Contractor to perform an unscheduled repair visit, the contractor shall provide the resource estimate within 24 hours of request.

The Contractor shall submit a request for GFE to CIL with a copy to the COR, if needed, and indicate the unscheduled repair nature of the site visit.

It is the Contractor’s responsibility to bench and throughput test all systems/sensors prior to use in the field.

Requests for after-hours support from CIL should be submitted to CIL with a copy to the COR at least 48 hours prior to the time the support is required.

The Contractor shall complete the unscheduled repair within 72 hours of the approval of the quote and the receipt of any requested GFE. Components requiring vessel support for access and repair shall be serviced within five (5) days of notification of approval of the repair.

The Contractor shall contact and inform CORMS immediately prior to beginning any maintenance action.

If, upon arrival at the site, the Contractor observes any issue, failure, damage, or situation that could be beyond the scope of the task, the Contractor shall immediately notify the COR. The

COR and the Contractor will jointly discuss potential solutions. The COR will determine the course of action. Depending on the circumstances, the COR may request a resource estimate for the Contractor to perform additional work. The COR will issue any final decision regarding the plan to proceed.

Notify CORMS (and the COR) immediately after completion of an unscheduled repair action.

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Following each unscheduled repair visit, the Contractor shall:

Complete and submit a preliminary eSite Report within one (1) calendar day of repairs.

Complete and submit the complete station documentation package within five (5) calendar days of repairs.

Communicate any issues that may need major maintenance, via eSite report promptly to the

COR, and COET.

Include photos and drawings as needed.

Return, within two (2) weeks of replacement, all removed or failed equipment at the Contractor’s cost, to the CIL at the following address:

NOAA/NOS/CO-OPS/CIL

5 DELIVERABLES

5.1 Monthly Report

The Contractor shall prepare a monthly report. Monthly reports shall be provided to CO-OPS via TOMIS

(National Ocean Service’s (NOS) electronic deliverables submission, acceptance, and tracking system) by the 10th of the month following the month for which the report was prepared (e.g., the May report is due June 10).

The format and scope of this monthly report shall be negotiated between CO-OPS and the Contractor and shall include elements such as the following:

Executive summaries of site visits

Maintenance and repair actions taken

Summaries of interactions with users

Schedule of upcoming events

GFE inventory with serial numbers and bar code numbers

Identification of potential problems or long-term issues relating to the operations, maintenance, use, and development of the system

Other information as appropriate

5.2 STATION DOCUMENTATION

5.2.1 One Day Preliminary Site Report

The contractor is required to submit a preliminary eSite report within 24 hours of completing any site visit. Critical information required as part of the preliminary eSite report are:

Station Number and Name

Installation Date

Latitude/longitude

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Platform ID, transmit time, channel

Serial numbers of all DCPs, and sensors

Level abstract with Steel-tape measurement(s) (if applicable)

Sensor offset C1 (SNS) and Datum Offset C2 (DAT) as entered in the DCP for acoustic sensor or

MWWL sensor; and orifice offset(s) for pressure sensors.

5.2.2 Final Documentation for Semi-Annual Inspection

The Contractor is required to submit a Final documentation package including final eSite Report to CO-

OPS within ten (10) calendar days of semi-annual inspection. The final documentation that is required by CO-OPS is outlined below. All station documentation files shall be submitted in digital format via

TOMIS. If the file size of the combined package of station maintenance documentation is greater than the allowed file size in TOMIS, the contractor shall arrange an alternate means of submitting the documentation package with the COR and submit a PDF report to TOMIS describing how CO-OPS personnel shall retrieve the package. Acceptable means of submission include secure FTP transfer, mail delivery of a CD, etc. File transmission must comply with applicable DOC IT Security Program Policy as described in Section (8.2). Paper documentation that cannot be translated into a digital version shall be scanned and submitted to CO-OPS via TOMIS. CO-OPS will evaluate the final documentation within twenty (20) working days and then inform the Contractor via TOMIS of any corrective actions.

The standard water level station documentation package includes the following:

1) eSite Report, or Water Level Station Xpert Site Report if the eSite is already in use for this station (eSite report in web based electronic format, Water Level Station Xpert Site Report in

Microsoft Excel format)

2) Great Lakes Semi-Annual Inspection checklist / Worksheet

3) Agreements, MOU, contract documents, utilities/pier agreements, etc., if applicable (PDF format)

4) Other information as appropriate, or as specified in the contract (PDF format)

5) Water level data download in specified format

6) Photos taken

7) Environmental Compliance Checklist

Any original paper documentation shall be scanned and sent to the COR via TOMIS. The Contractor shall retain a copy of all completed reports, which will be made available to CO-OPS upon request.

5.2.3 Unscheduled Repair Documentation

Following each station visit for an unscheduled repair, the Contractor shall complete and submit an eSite Report to CO-OPS describing the maintenance and repair action performed within five (5) calendar days of completion.

For any repairs, the Contractor shall photograph physical damage to station components or supporting infrastructure, due to vandalism, environmental damage, etc., prior to performing repairs. The

Contractor shall also photograph completed repairs performed at the station, and shall submit all

NOAA NOS/CO-OPS Page 14 of 25 photographs with the site report. Contractor shall also complete and submit an Environmental

Compliance Checklist.

CO-OPS will evaluate the final documentation within twenty (20) working days and then inform the

Contractor via TOMIS of any corrective actions.

5.2.4 Schedule of Deliverables

Table 1 Schedule of Deliverables

# Item Description Qty. Due Date Deliver to Ref.

1 Monthly Report

The Contractor shall prepare a monthly report. Monthly reports shall be provided to

CO-OPS via TOMIS (National Ocean

Service’s (NOS) electronic deliverables submission, acceptance, and tracking system) by the 10th of the month following the month for which the report was prepared

(e.g., the May report is due June 10).

1 per month - 1

EA Electronic

Copy via

TOMIS

Monthly COR, TR

CAR

1352.237-74, PWS Section

5.1

One Day eSite

Report

Provide critical information in regards to the site and maintenance performed.

1 EA Electronic

Copy via eSite

Within 24 hours of completing site visit

COR,

COET

PWS Section

5.2.1

Final

Documentation for

Scheduled

Maintenance

Provide before and after digital photos or video during cleaning and inspection, and all other documentation as listed in Section

5.2.2.

1 EA Electronic

Copy

Within 10 calendar days of station maintenance or annual inspection

COR,

PWS Section

5.2.1

Unscheduled

Repair

Documentation

The date and time, Activities performed, The serial numbers of all the equipment, 1 EA Electronic

Copy

Due within

5 days of completion

COR,

PWS Section

5.2.3

5 Kick-Off Meeting Kick-off Meeting to review Award and

POC’s

Within 30

Days of

Award

COR/TR

PWS Section

2.0

6 Sexual Assault and

Sexual Harassment

Training Certificate

(Reference: NAM 1330-52.222-70 NOAA

Sexual Assault and Sexual Harassment

Prevention and Response Policy)

1 EA Electronic

Copy

Within 30

Days of

Award

COR, CS

7 Insurance Coverage (Reference: CAR 1352.228-70

INSURANCE COVERAGE (APR 2010))

1 EA Electronic

Copy

Within 30

Days of

Award

COR, CS

8 Restrictions Against

Disclosure

(Reference: CAR 1352.209-72

RESTRICTIONS AGAINST

DISCLOSURE

1 EA Electronic

Copy

Within 5

Days of

Award

COR, CS

9 Notification of

Organizational

Conflict of Interest

(Reference: CAR 1352.209-74

ORGANIZATIONAL CONFLICT OF

INTEREST)

1 EA Electronic

Copy

As required under

CAR

1352.209-

COR, CS

10 NOAA Contractor

Training

Complete all mandated NOAA Contractor

Training as assigned.

1 EA Electronic

Copy

As Assigned COR, CS

*Contract Specialist (CS)

NOAA NOS/CO-OPS Page 15 of 25

6 REFERENCES

In addition to references mentioned in the body of this PWS, please refer to the following documents for information regarding the installation, operation and maintenance of CO-OPS observation stations.

These references and others are publicly accessible in CO-OPS Field Library

(https://tidesandcurrents.noaa.gov/fieldlibrary/Welcome).

6.1 Data Collection Platform (DCP) References

Next Generation Water Level Measurement System (NGWLMS) Site Design, Preparation, and

Installation Manual

Sutron Xpert Data Logger Operations and Maintenance Manual

Sutron Xpert2 Data Logger Operations and Maintenance Manual

Sutron 9210 XLite Operations and Maintenance Manual

Sutron 9210B XLite Operations and Maintenance Manual

Sutron Satlink 2 Logger & Transmitter Operations and Maintenance Manual

Xpert and Xpert Dark Internal Battery Replacement

NGWLMS GOES Message Formatting for Hourly Transmissions

Attachment of Conduits to Enclosures

EB 10-002 Standardize Battery Type for CO-OPS Water Level and Meteorological Stations with

Photovoltaic Charging Systems

Xpert Log Size

Correct GOES Flag for Backup Battery Voltage

Satlink Upgrade Procedure

Sutron Xpert Upgrade

6.2 Sensor References

Waterlog H334 Shaft Angle Encoder Manual

Field Installation Procedures for Design Analysis WaterLog H3611i Microwave Radar Water

Level Sensor Using the Sutron Data Collection Platform, Ver 1.0

MWWL Sensor Annual Inspection Checklist

Teledyne RDI® Acoustic Doppler Profiler Operation Manual

Vaisala Ultrasonic Wind Sensors WS425 Users Guide

Sutron Accubar Barometric Pressure Multiple Interface Sensor Operations & Maintenance

Manual

Sutron Barometer Calibration Procedure

RM Young Model 05103 Wind Monitor User Manual

Wind Sensor Alignment Procedures for the R.M. Young Wind Monitor

On-site Verification of Water Temperature Readings

6.3 Maintenance Specifications and References

Standing Project Instructions for Coast and Great Lakes Water Level Stations.

Review Protocol for Contractor Submitted Deliverables from the Installation and Maintenance of http://tidesandcurrents.noaa.gov/fieldlibrary/ViewLibrary

NOAA NOS/CO-OPS Page 16 of 25

CO-OPS Water Level and PORTS® Stations

Upgrading an Existing Station or Installing a New Water Level Station

CO-OPS Evaluation Criteria for Water Level Station Documentation

Annual Inspection Pre-trip Coordination Meeting.

Procedure to Establish a Meteorological Sensor Reference Mark and to Measure Meteorological

Sensor Heights

Guide for Declaring Newly Installed Meteorological and Physical Oceanographic Sensors and

Stations Operational

CO-OPS Water Level and Meteorological Site Reconnaissance Procedures

CO-OPS Meteorological Reconnaissance Form

Requirements and Guidelines for Equipment Shipping

CO-OPS eSite User’s Guide

CO-OPS Equipment Return Form

CO-OPS Equipment Request Form

6.4 Safety References

Department of Commerce Occupational Safety and Health Manual

NOAA Safety Policy, NAO 209-1

NAO xxx-xxx NOAA Charter Vessel Safety (rev.1)

OSHA Diving Safety Regulations

7 COMMUNICATION

CO-OPS has designated a specific Contracting Officer’s Representative, as stated below. The

Contractor shall only accept technical instructions from the COR. When communicating to CO-OPS, the Contractor shall convey all deliverables to the COR.

The Contracting Officer (CO) is the only person who can authorize changes in scope. Schedule changes that do not change scope or deliverables may be authorized by the COR. The COR has the authority to provide technical direction for unscheduled and unplanned actions.

7.1 Responsibilities and Limitations of the COR

a) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the Contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

b) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting

Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the Contractor.

https://tidesandcurrents.noaa.gov/fieldlibrary/ViewLibrary?q=eSite+user+guide https://www.noaa.gov/organization/administration/nao-209-1a-noaa-occupational-safety-and-health https://www.noaa.gov/organization/administration/nao-209-1a-noaa-occupational-safety-and-health https://www.noaa.gov/sites/default/files/legacy/document/2020/Jun/NAO_209-1A_Final_UNSEC_Signed_1.pdf https://tidesandcurrents.noaa.gov/publications/NAOforCharterVesselSafety_1RegulationsDraft.pdf https://www.osha.gov/SLTC/commercialdiving/

NOAA NOS/CO-OPS Page 17 of 25

All invoices shall be sent to the CO and the COR via email. Upon receipt, the invoices will be date stamped.

8 SECURITY REQUIREMENTS

8.1 Physical Security

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

8.2 IT Security

The contractor is required to meet the DOC IT Security Program Policy.

The Certification and Accreditation or Assessment and Authentication requirements of Clause 48 CFR

1352.239-72 do not apply, and a Security Accreditation Package is not required. The contractor must consider IT Security controls throughout the lifecycle of this contract as outlined in NIST Special

Publication 800-64. The contractor shall guarantee strict confidentiality of the information/data that it is provided by the Government during the performance of the PWS. The Government has determined that the information/data that the contractor will be provided during the performance of the contract is of a sensitive nature. Disclosure of the information/data, in whole or in part, by the contractor can only be made after the contractor receives prior written approval from the Contracting Officer. Whenever the contractor is uncertain with regard to the proper handling of information/data under the contract, the contractor shall obtain a written determination from the Contracting Officer.

9 CONTRACTOR FURNISHED EQUIPMENT

9.1 - Contractor Furnished Equipment and Installation Standards

The Contractor shall furnish all vehicles, vessels, equipment, tools, materials, and supplies necessary to perform the required work, other than the GFE specified in this task. This may include, but is not limited to; trucks, trailers, boats, diving equipment, climbing equipment, earth digging machinery, cutting and welding equipment, bench mark installation equipment, GPS and digital surveying equipment, and safety equipment.

Other equipment includes, but is not limited to the following:

All test and diagnostic equipment, barometer calibration, compasses, and handheld GPS necessary to perform the required work. The handheld barometers shall be calibrated to National

Institute of Standards and Technology (NIST) standards.

Conduits (rigid and flexible types), junction boxes, and stainless steel clamps.

The necessary stainless steel hardware for mounting clamps, brackets, masts, and conduit required to install an acoustic sensor protective well, DCP, solar panels, and antenna.

Consumables which include, but are not limited to: cleaning materials and supplies, lubricants, glues, sealants, adhesives, caulks, contact cleaners, wire ties, wire connectors, fuses, light bulbs, https://www.commerce.gov/osy/policy/policies http://csrc.nist.gov/publications/nistpubs/800-64-Rev2/SP800-64-Revision2.pdf http://csrc.nist.gov/publications/nistpubs/800-64-Rev2/SP800-64-Revision2.pdf

NOAA NOS/CO-OPS Page 18 of 25 electrical wire, miscellaneous screws and fasteners, etc.

All material necessary to perform routine maintenance repairs to the instrument shelters, sensors, and their support structures as needed to ensure the quality of the data, to maintain the structural integrity of the station, and to assure the safety of personnel at the station. These materials shall adhere to CO-OPS standards and practices, and shall be comparable to those used in the original design and installation.

o All replacement fasteners, brackets, and clamps shall be 316L stainless steel.

o Only marine quality lumber and fasteners (stainless steel or hot-dipped galvanized) may be used in the marine environment (e.g., pilings, stringers, cross braces). Ground contact treated lumber may be used above the water line (e.g., pier stringers, decking, handrails, shelter platforms, stairs, etc.).

o All replacement wiring and sensor cabling shall be encased in either ¾ in. or 1½ in. PVC or metallic conduit with appropriately spaced pull-boxes and access covers.

o Any deviation from these requirements must be previously approved by the CO-OPS

COR.

At a minimum, all materials and installation practices shall conform to the following standards:

All applicable State and Local building codes

American Association of State Highway and Transportation Officials (AASHTO) “Standard

Specification for Highway Bridges”

American Concrete Institute ACI 31/-05 “Building Code Requirements for Structural Concrete and Commentary”

American National Standards Institute/American Institute of Steel Construction 350-05

“Specification for Structural Steel Buildings”

American National Standards Institute/American Forest & Paper Association (ANSI/AF&PA)

National Design Specification (NDS) for Wood Construction

American Welding Society:

o AWS-D1.1/D1.1M: 2010 “Structural Welding Code – Steel 22nd Edition” o AWS-D1.4/D1.4M: 2005 “Structural Welding Code – Reinforcing Steel – 6th Edition” o AWS-D1.5/D1.5M: 2002 “Bridge Welding Code” o AWS-D1.6/D1.6M: 2007 “Structural Welding Code – Stainless Steel 2nd Edition”

US Army Corps of Engineers Engineering Manual (EM):

o EM 1101-2-1100 “Coastal Engineering Manual (CEM)” o EM 1101-2-1612 “Engineering and Design – Ice Engineering”, 2002

American Society of Civil Engineers (ASCE):

o ASCE 7-05 “Minimum Design Loads for Buildings and Other Structures” o Manuals and Reports on Engineering Practice No. 50 “Planning and Design Guidelines for Small Craft Harbors” 2000 Revised Edition

The Aluminum Association “Aluminum Design Manual”

American Wood Protection Association (AWPA) Use Category System Standards U1 and T1

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10 PERFORMANCE REQUIRMENTS SUMMARY

This contract includes a Performance Requirements Summary (PRS). The PRS plays an integral role in the administration of the contract. In addition to any applicable inspection clauses or other related terms and conditions contained in the contract, the PRS shall serve as a primary tool for inspection and acceptance of services as facilitated by the COR. Evaluation of the contractor’s overall performance shall be in accordance with the performance standards set forth in the PRS, and will be conducted by the COR.

The PRS constitutes a material aspect of the contract and will not be changed or otherwise modified without prior written approval of the Contracting Officer.

The PRS establishes key elements of contractor performance that represent “mission essential” service requirements, which are identified in the table below in the “Required Service” column. The “Performance

Standard” column represents the standard against which contractor performance will be measured in relation to accomplishment of the corresponding service output. The performance objective or “standard” describes the minimum acceptable level of service by the contractor for satisfactory performance. The

Government uses these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level.

Required Service

Performance Standard Monitoring Method

Measurement Metric Goal Method Reporting

a. PWS SECTION

2.0, MAINTENANCE

DEFINITIONS

AND

PERFORMANCE

MANAGEMENT

A-1) Meeting agreed deadlines

4. >=90 % of all products delivered during the evaluation period.

3. 85 % - 89 %

2. 80 % - 84 %

1. < 80 %

*Any score less than a 3 is unacceptable

Direct

Observations

Monthly Progress

Reports

A-2) Quality of Work

4. Average score of 3.8 to

4.0 on all direct observations completed during the evaluation period.

3. “ “ 3.3 – 3.8

2. “ “ 3.0 – 3.3

1. < 3.0

*Any score less than a 3 is unacceptable

Direct

Observations

Monthly Progress

Reports

NOAA NOS/CO-OPS Page 20 of 25

b. Contracting

Officers

Representative’s

Overall Evaluation of Contractor

Performance

B-1)

Contractor’s ability to consistently meet the quality requirements

4. The contractor met and often exceeded requirements with regard to the following performance factors:

a) the contractor was proactive in adding value to the products and services provided, through the infusion of creative best practices and artistic and technical ingenuity;

b) the contractor’s interaction with the COR and all users is consistently professional and respectful;

c) the contractor consistently and effectively managed multiple projects and demonstrated effective use of system and personnel resources;

d) the contractor’s overall knowledge and awareness of the CO-OPS environment, the current needs, and future needs

3. The contractor met, but did not or rarely exceed requirements with regard to a) – c) above.

2. The contractor usually met, but occasionally failed to meet requirements with regard to a) – c) above.

1. The contractor often failed to meet the requirements.

Contracting

Officers

Representative's

Evaluation

Contractor

Performance

Assessment

Reporting System

(CPARS)

NOAA NOS/CO-OPS Page 21 of 25

Eastern Great Lakes NETWORK DESCRIPTION

28 Water Level Station and 2 Current Meter Locations:

Station ID Station Name Latitude Longitude

8311030 Ogdensburg, NY 44 42 5.8 75 29 38.5

8311062 Alexandria Bay, NY 44 19 52.7 75 56 3.4

9014070 Algonac, MI 42 37 16.1 82 31 36.2

9014080 St Clair State Police, MI 42 48 44.3 82 29 8.3

9014087 Dry Dock, MI 42 56 43.1 82 26 36.6

9014090 Mouth of the Black River 42 58 28.8 82 25 7.8

9014096 DUNN PAPER, MI 43 0 11.4 82 25 20

9014098 FORT GRATIOT, MI 43 0 24.6 82 25 20.8

9034052 St Clair Shores, MI 42 28 24.1 82 52 45.2

9044020 Gibraltar, MI 42 5 28.1 83 11 9.7

9044030 Wyandotte, MI 42 12 8.5 83 8 51.3

9044036 Fort Wayne, MI 42 17 56.2 83 5 33.5

9044049 Windmill Point, MI 42 21 27.5 82 55 47.6

9052000 Cape Vincent, Lake Ontario 44 7 49.1 76 19 55.1

9052030 Oswego, NY 43 27 52.1 76 30 41.2

9052058 Rochester, NY 43 16 9.6 77 37 33.8

9052076 Olcott, NY 43 20 18. 78 43 38.7

9063007 Ashland Ave., NY 43 5 59.8 79 3 35.7

9063009 American Falls, NY 43 4 52.7 79 3 39.7

9063012 Niagara Intake, NY 43 4 36.8 79 0 50.5

9063020 Buffalo, NY 42 52 39.2 78 53 25.6

9063028 Sturgeon Point, NY 42 41 28.4 79 2 51.5

9063038 Erie, PA 42 9 14.2 80 4 33.4

9063053 Fairport, OH 41 45 35.1 81 16 51.8

9063063 Cleveland, OH 41 32 26.7 81 38 6.6

9063079 Marblehead, OH 41 32 37.4 82 43 53.2

9063085 Toledo, OH 41 41 36.7 83 28 20.2

9063090 Fermi Power Plant, MI 41 57 35.9 83 15 25.0 gl0101 Cuyahoga River Current Meter, OH 41 29 40.1 81 42 10.5 gl0201 Maumee River Current Meter, OH 41 37 44.9 83 31 48.8

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Measurement Systems at Each Station:

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SEMI-ANNUAL INSPECITON (SAI)

CHECKLIST

NOAA NOS/CO-OPS Page 24 of 25

NOAA NOS/CO-OPS Page 25 of 25

ENVIRONMENTAL BEST MANAGEMENT

PRACTICES (BMP’S)