Attachment A - Performance Work Statement - Kawishiwi Janitorial.docx

US Department of Agriculture (USDA)

Performance Work Statement

Contents

Project Title Kawishiwi Janitorial

General Information

1.0 Background and Purpose

The contractor shall provide janitorial services for the Kawishiwi Ranger District Administrative Office and Multipurpose buildings, along with the two crew quarter buildings, and two multi stall garages.

The administrative buildings are located at 1393 Highway 169, Ely, MN 55731and the crew quarter buildings are located at 1381 Highway 169, Ely, MN, 55731

2.0 Definitions

COR – Contracting Officer Representative Arrears – Payment is made after the service or time period is completed, not before.

Contractor Requirements

3.0 Technical Requirements / Tasks

The contractor shall provide janitorial services for the Kawishiwi Ranger District Administrative Office and multipurpose buildings at 1393 Highway 169, Ely, MN 55731 three times per week from May through October and twice per week in November through April. Work shall be performed after close of business on weekday evenings. Bunkhouses will be cleaned twice per year, spring and fall. Any deviation in the schedule needs to be requested in writing at least 24 hours in advance of cleaning and authorized by the COR The contractor or contractors designated project lead/manager shall always be available when contracting work is in progress to receive notices, reports or requests from the COR. The contractor shall ensure that mandatory purchasing and the use of USDA Bio Preferred products for cleaning. The contractor shall prohibit their employees from opening desk drawers or cabinets or using telephones and office equipment provided for official government use.

In addition to cleaning the office building, contractor shall clean the crew quarters, located at 1381 Highway 169, Ely, MN 55731.

and two multi-stall garages are to be swept, and power washed twice a year.

4.0 Deliverable / Schedule

Office Building: Work will be performed as shown in the performance requirements three times weekly, on Monday, Wednesday, and Fridays from May 1 to October 30 unless otherwise specified. Work should begin at 4:30 p.m. and be completed by 11:00 p.m.

Work will be performed twice weekly, on Monday and Thursday from November 1 to April 30, unless otherwise specified. Work should begin at 4:30 p.m. and be completed by 11:00 p.m.

Any change in cleaning schedule will require advance written approval by the Contracting Officer Representative (COR).

The facility has two stories, and janitorial closets are located on each level.

Area to be cleaned:

Office Building – First Floor totals 9,071 square feet.

· Approximate floor types are 62% carpet, 27% rubber, 5% ceramic, 3% stained concrete, 3% sealed concrete. This area includes 3 multi-stall public restrooms and 3 employee restrooms with ceramic tile on the floors and lower 5’ of the walls. One bathroom has a shower.

Interpretive Space and offices on first floor – 1,972 square feet

· Approximate floor type is 60% wood, 40% stained concrete.

Office Building second floor totals 9,616 square feet

· Approximate floor types are 82% carpet, 15% rubber, 3% ceramic. This floor includes 2 employee restrooms with ceramic tile on floors and the lower 5’ of the walls.

Multi Use Building, Single Story – This area totals 4,166 square feet

· Approximate floor types are 62A% sealed concrete, 30% rubber, 8% ceramic. This area includes four employee restrooms with ceramic tile on floors and lower 5’ of the walls. Each restroom has 1 shower stall to total 4 showers.

Shops and Labs – multi use building (single story) totals 1,444 square feet.

· Approximate floor types are 82% concrete and 18% rubber.

Crew Quarters - 2 each that are 28’ wide and 64’ long. They total 1,792 square feet each.

· These are single story units which have 6 carpeted bedrooms, 2 bathrooms with showers, a living room area and kitchen with vinyl flooring.

· For the crew quarter buildings, spring and fall cleaning will be performed between April 1 and April 15th and between November 1 and November 15th. Work will involve extensive comprehensive cleaning of the entire interior per performance requirements shown later in this section. The work will be done between the hours of 8:00 a.m. and 8:00 p.m.

5.0 Government Furnished

Contractor shall furnish all labor, equipment, materials, supplies, transportation, supervisions and incidentals with exception of Government furnished material. Cleaning products must comply with a comprehensive and sustainable Green Cleaning Program. Consult websites for approved products. Choices of Green Cleaning supplies will be submitted to the COR for approval before use.

Bio preferred and environmentally preferable products: www.biopreferred.gov www.epa.gov/epp

Bright Solution The Government shall provide the following items of Government property to the contractor for use in performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provision of “government property” FAR Clause contained elsewhere in this Contract.

Urinal Filters

The government shall furnish a secure area for the storage of Contractor-Furnished materials. Contractor shall maintain such storage areas to the same standard as similar areas occupied by the Government. No reactive, flammable, or explosives such as aerosol cans with flammable propellants or gasoline will be stored in the buildings. Government property shall be used only in direct operations of providing Contractor services and shall not be used in any manner for any personal advantage, business gain, or other personal endeavors by the Contractor of the Contractor’s employees.

6.0 Travel

N/A

7.0 Contractor’s Key Personnel

N/A

8.0 Security Requirements

At least five days prior to start of the contract, the contractor shall submit a list of names of all employees who will have access to the buildings in performance of the contract work If the Contracting Officers Representative finds an employee unsuitable or unfit for his assigned duties, the contractor shall be advised immediately that such an employee cannot continue to work or be assigned work under the contract.

The Contractor shall perform the following services to provide for the safety and protection of building personnel and property against injury, loss and or damage from any preventable cause, including, but not limited to fire, theft, espionage, and sabotage.

A. Check all doors to be sure they are secure before leaving. Report any unusual traffic in parking lots to the COR.

B. Protect Government property, buildings, materials, equipment, supplies, records, and date against all unauthorized access, loss or damage.

C. In the event of an emergency or unusual occurrences adversely affecting the interest of the Government, summon appropriate assistance, such as fire and/or police department, and immediately thereafter notify the COR.

D. Monitor observance of “Rules and Regulations Governing Public Buildings and Grounds,” which are posted in the building. Problems in this regard should be reported to the COR.

9.0 Data Rights

N/A

10.0 Section 508 - Electronic and Information Technology Standards N/A

11.0 Performance Requirement Measures

For the administrative office building and the multipurpose building each cleaning day:

1. Sweep floors and steps and vacuum carpets. Mop floors and steps according to specified requirements of the individual surfaces (rubber, tile, concrete, etc.) All floors shall have a clean uniform appearance free from dirt, debris, dust, film, smudge marks, scuff marks, heel marks, stains, and other foreign matter. Base boards, kick plates, and wall/floor edges and stairwells shall be cleaned. Moveable items will be moved and returned in order to clean underneath them. Grease and grime shall be removed from stair guards, handrails, and baseboards in stairway areas.

2. Dust non personal furniture in office. Displays in the reception area as well as the brochure racks should be dusted as well. (Proper tools and products must be used so as not to damage surfaces of the displays.)

3. Conference Rooms: Clean tables, counter tops, sink, and cupboard doors. Wipe chair arms and legs. Spot clean upholstery on chairs when needed.

4. Cafeteria: Tables, sink area, counter tops, refrigerator exteriors, cupboard exteriors, and chair arms and legs will be washed. Chair upholstery will be spot cleaned when needed. Dishes do not need to be washed.

5. Office Areas: Clean and wipe down surfaces of file and other type cabinets, the glass surfaces of divider panels on desk units and window ledges. (Desk surfaces and computer equipment are not included.) Employee chairs will be spot cleaned as needed.

6. Office garbage cans: liners will be emptied into a central container and individual liner bags will be changed weekly. All trash should be deposited in the dumpster in the employee parking lot. Garbage cans shall be left clean and free of odors. Garbage and recycling will be collected from 2 garage buildings as well as the public area outside the front visitor entrance.

7. Smoking materials: Empty smoking materials from receptacles located outside the front and rear entrances.

8. 2nd floor hallway sink area: clean sinks, counter tops and cupboard exteriors in the hallway station on the second floor. Dishes do not need to be washed.

9. Wipe countertops and other surfaces in mail/work rooms, team rooms, and front desk area.

10. Visitor and employee entrance doors and windows will be cleaned as necessary.

11. Interior rooms/doors/windows should be cleaned as needed and according to specific surfaces. (wood vs. metal.)

12. Bathrooms: Clean and scrub all surfaces in bathrooms with germicidal disinfectant. Replenish supplies (toilet paper, paper towels, soap, etc.) and stock so they do not run out. (Inform the COR/Purchasing agent regarding the need to order more supplies when needed.) Cleaning includes, but is not limited to fixtures, exhaust fan louvers, diffusers, ceramic tile, urinals, toilets, mirrors, stalls and stall doors, wall areas and floors, etc. Receptacles shall be free of dirt, streaks, drip marks, and odors. All chrome surfaces shall have a uniform glossy appearance.

13. Drinking fountains: There are three drinking fountains. Clean and disinfect all surfaces, including the orifices and drains as well as exterior surfaces of the fountains. Drinking fountains should be free of streaks, stains, spots, smudges, scale, drips, mineral buildup and other obvious soil.

14. Recycling: Recycling materials should be gathered from each area and brought to the recycle room.

Additional Requirements

1. Carpets: Carpet should be spot cleaned as necessary between regular shampooing’s once a year. (work with COR on the best time to shampoo carpets so you can control unneeded customer/employee foot traffic) Heavy traffic areas, such as entryway and hallways, shall be spot cleaned when needed. Moveable items will be moved to clean carpets underneath and will be returned to their original location. All tears, burns and raveling shall be brought to the attention of the COR.

2. Dusting: Other non-personal furniture will be dusted as needed. Watch for spills and splatters on walls and clean when needed. Walls should have a uniform appearance without streaks, detergent residue or any evidence of soil, stains, and film.

3. Floors: Will be maintained according to the surface type which will include scrubbing, stripping, sealing and waxing one time per year or more if needed. Equipment will be provided by the contractor.

4. Windows: Inside and outside windows, screens, and blinds will be washed twice yearly. After the surfaces have been cleaned, all traces of film, dirt, smudges, water and foreign matter shall be removed from frames, casings, sills and glass.

5. Light Bulbs: Change as needed. Light fixtures shall be cleaned as needed of dead flies, spiders, etc.

6. Recycling: Shall be transported once a week from recycling room to the local recycle center. (check for location and times/days of week for availability)

7. Elevator Doors: Wipe exteriors of elevator doors and clean interior of the elevator as needed.

8. Floor Drains: pour at least a quart of water in the floor drains once a week.

9. Lobby area: Clean exterior surfaces of exposed duct work, track lighting, and wooden beams in April, August, and December. Work performed in accordance to OSHA Safety Standards for work at this height, work is in a high ceiling area. Ceiling is approximately 21 feet high with duct work and fixtures mounted to the ceiling.

10. Floor Diffuser Covers & catch bins- clean once a month.

11. Urinals: clean and change the filet cartridges in waterless urinals as needed.

12. Emergency shower and eye wash stations: Should be tested and cleaned monthly.

13. Change batteries in sinks as needed.

Cleaning of Crew Quarters twice per year: (Once during the Spring and once during the fall.)

Crew quarter buildings are to be done to the same standards as listed in the administrative building.

1. Vacuum and shampoo carpets.

2. Sweep and mop floors.

3. Wash interior and exterior of all windows. Dust/wash window blinds and vacuum/clean curtains. (recommend if washing/replacing is needed) Clean windowsills.

4. Scrub all surfaces in bathrooms and kitchens. Wipe out cupboards/shelving/lockers.

5. Wash all walls and dust ceilings throughout the building.

6. Vacuum and dust furniture.

7. Clean furnace/utility room.

8. Clean stoves (surfaces and the ovens) One per building. Clean refrigerators (interior and exterior, two per building). Wipe out microwave oven if one is in the building.

9. Dust and clean out light fixtures from dead flies or spiders.

10. Change shower curtains as needed, or yearly, when soiled.

Emergency and special event cleaning services:

Upon notification, the contractor shall perform emergency or special event cleaning required in any building, area, and room covered under the contract. For an event that emergency cleaning is required, the contractor shall submit the cost estimate to the COR, who will submit the cost estimate to the CO for approval. Contract shall begin emergency work, as determined by the COR or CO within one hour of notification, which may be oral or written. For a special event, the OR will notify the Contractor as soon as a special event is known but no less than 24 hours prior to the event.

Miscellaneous Requirements The Contractor shall perform the following in conjunction with regular contract specifications on a daily basis.

A. Ensure that all lights are turned off upon completion of cleaning the area.

B. Cleaning of carpet, floors, and counter tops will be performed according to manufacturer’s instructions or industry standards.

INSPECTION

All work will be inspected weekly by the COR for adherence to the specifications of the contract. Deficiencies will be reported to the Contractor.

MINIMUM ACCEPTABLE STANDARDS:

Contractor shall meet the following minimum inspection standards for Government acceptance: no more than 4 deficiencies per month are acceptable.

PAYMENT:

Payments shall be made on a calendar month (30 day) basis in arrears. Invoices shall be entered in ipp.gov

CONTRACT PERFORMANCE PERIOD:

Contract time runs from the date of contract award and issuance of the Notice to Proceed -estimate May 1, 2026 through March 31, 2027 for the base year. For option years 2027, 2028, 2029, and 2030, the contract performance time runs from April 1st through March 31st.

CONTRACT TIME:

The Contractor shall begin work on the effective date of the Notice to Proceed. The contractor shall continue performance of the work under the contract without delay or interruption except by causes beyond this control as defined by contract clauses, or by the receipt of a “Suspend Work Order” issued by the Government. Failure to do so may be cause for action under the “Default” clause.

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