Attachment A Microscope Calibration and Maintenance Requirements UPDATED 3-29-24~3.docx

Open Market Requisition

The Illinois State Police (ISP), Division of Forensic Services (DFS), Forensic Sciences Command (FSC) is requesting procurement of a three (3) year agreement to perform microscope maintenance service and repairs on all FSC forensic science laboratory microscopes to include one (1) base year of twelve (12) months and two (2) sequential twelve (12) month periods.

The ISP forensic science laboratory system is currently accredited by the ANSI National Accreditation Board (ANAB) to ISO/IEC 17025. It is essential for forensic testing laboratories to demonstrate equipment used in the examination process are properly maintained and in good working condition. The ISP forensic science laboratory system has implemented the following maintenance program for its microscopes in order to comply with this requirement: Comparison Microscopes - Service once a year; Stereo Microscopes -Service once every three (3) years; Compound Microscopes - Service once a year.

We are requesting you to submit a quote to perform on-site maintenance service on approximately 296 microscopes, to include Leeds and Leica brand forensic comparison microscopes, labor and travel. The successful bidder must demonstrate experience of performing maintenance service and repairs at ISO17025/FBI-QAS accredited forensic laboratories within the last year for the make/model of compound, stereo, and comparison microscopes listed. The successful bidder shall provide trained technician(s) for all maintenance and repairs, as well as training records/documentation for the technician(s) who will be conducting maintenance and repairs of the microscopes. The successful bidder shall:

· Provide onsite maintenance and repairs set forth by the manufacturers’ specifications and warranty information;

· Provide documentation of the maintenance and repair, to include a description of the microscope condition before and after service, for each microscope;

· Provide a time-table for completing the maintenance program implemented by the ISP forensic science laboratory system;

· Perform the following maintenance on all microscopes based on guidelines set forth by the microscope manufacturers:

· Clean internally and externally all optics and mechanicals;

· Clean and lubricate mechanicals;

· Check magnification factors for accuracy;

· Check and align, when needed, lenses for lens/prism separation;

· Lubricate rotating stages;

· Disassemble and reassemble parts as needed for thorough maintenance;

· Clean eyepieces, objectives and filters;

· Clean and lubricate condenser & polarizer;

· Clean and lubricate stage assembly (Coarse and fine focus assembly). Adjust x & y controls;

· Clean and lubricate binocular or trinocular body;

· Clean c-mount and camera (if installed);

· Clean and lubricate sub-stage assembly and focus blocks;

· Clean and align the illumination system. Check light source electronics/electrics and clean light sources;

· Conduct performance checks;

· Perform mechanical and optical alignments and resolution.

Location of Microscopes:

Microscope maintenance and repairs will occur at the locations below. The successful bidder’s workday should be within the hours of 8:30 a.m. and 5:00 p.m. Monday to Friday.

ROCKFORD FORENSIC SCIENCE LABORATORY: 200 S Wyman St., Ste 400, Rockford, IL 61101-1230 – 4 Comparison Microscopes, 13 Stereo Microscopes, 2 Compound Microscopes

FORENSIC SCIENCE CENTER AT CHICAGO: 1941 West Roosevelt Rd., Chicago, IL 60608-1248 – 25 Comparison Microscopes, 108 Stereo Microscopes, 24 Compound Microscopes

JOLIET FORENSIC SCIENCE LABORATORY: 515 E Woodruff Rd., Joliet, Il 60432-1260 – 7 Comparison Microscopes, 20 Stereo Microscopes, 3 Compound Microscopes

MORTON FORENSIC SCIENCE LABORATORY: 1810 S Main, Morton, IL 61550-2983 – 3 Comparison Microscopes, 8 Stereo Microscopes, 0 Compound Microscopes

SPRINGFIELD FORENSIC SCIENCE LABORATORY: SCLF 4th Fl, 825 N. Rutledge, Springfield, IL 62702-9611 – 5 Comparison Microscopes, 20 Stereo Microscopes, 4 Compound Microscopes

METRO-EAST FORENSIC SCIENCE LABORATORY: 2220 West Main Street, Belleville, IL. 62226 – 5 Comparison Microscopes, 20 Stereo Microscopes, 6 Compound Microscopes

TRAINING AND APPLICATIONS LABORATORY: 2060 Hill Meadows Dr., Suite 1, Springfield, IL 62702-4670 – 0 Comparison Microscopes, 2 Stereo Microscopes, 8 Compound Microscopes

DECATUR FORENSIC SCIENCE LABORATORY: 1053 West Rotary Way, Decatur, IL 62521 – 0 Comparison Microscopes, 0 Stereo Microscopes, 1 Compound Microscopes

BELLEVILLE TRAINING FACILITY: 2600 West Main Street, Belleville, IL 62226 – 4 Comparison Microscopes, 4 Stereo Microscopes, 0 Compound Microscopes

List of Microscopes:

(This is a representation that does not include all microscopes indicated in the Location of Microscopes section. Approximately 296 microscopes will require maintenance.)

Microscope

Stereomicroscope