Attachment A MED GAS SOW.pdf

LEE COUNTY HEALTHCARE CENTER

STATEMENT OF WORK

MEDICAL GAS PREVENTIVE MAINTENANCE AND REPAIR SERVICE

Table of Contents

1. INTRODUCTION 2

2. DESCRIPTION 3

3. JUSTIFICATIONS 3

4. GENERAL REQUIREMENTS 3

5. SCOPE OF WORK 3

6. REFERENCES 6

1. INTRODUCTION:

A. This document contains information for the minimal submission and execution requirements for the maintenance specified in the Maintenance contract. The awarded contractor shall provide Maintenance and Repair services as outlined in this Scope of Work (SOW) document. Services shall be provided for the Lee County VA Healthcare Center (LCHCC), located at 2489 Diplomat Parkway East Cape Coral FL. 33909

B. Perform all maintenance and repair services required to maintain a reliable and compliant Medical Gas Program for Lee County Healthcare Center.

C. This Scope of Work defines the work activities broken down with deliverables and timelines the contractor will be held responsible to perform. The contractor will be held responsible for performing each requirement in this document and its references, whether such requirements are addressed in the contractor’s proposal or considered by the contractor in calculating the proposed cost. The contractor’s failure to submit a price for a requirement in the SOW or to address such requirement in its proposal will not relieve the contractor of their obligation to perform such requirement, and the contractor will not be entitled to any additional compensation from the VA for such requirement.

D. The awarded contractor shall provide all necessary/required professional engineering services to include, but not limited to: investigation / evaluation, services, tools, equipment, materials, labor, travel, expertise, supervision, testing, analysis, and specialty services to accomplish all items and requirements outlined in this SOW. The awarded contractor shall update As-Built Drawings, Specifications, Calculations, Cost Estimates and all other necessary documentation for all disciplines as required for maintenance and repair of the Medical gas systems and all associated components of the system and utilities necessary for the system to operate as required by United States Department of Veterans Affairs Design Guide.

The awarded contractor shall provide all materials, labor, tools, equipment, transportation, contractor quality control (CQC), supervision, project management, administrative support, and specialized expertise to perform the work stipulated in the

SOW.

Statement of Work for Medical Gas Program

2. DESCRIPTION:

Perform all maintenance and repair services required to maintain a reliable and compliant medical gas program for Lee County Healthcare Center.

This will ensure the safe and reliable operations and maintenance of multiple medical gas systems used for either direct patient care or in support of equipment used for the same purpose.

3. JUSTIFICATION:

Contractor shall furnish sufficient technical, supervisory, and administrative personnel to ensure the expeditious accomplishment of the work specified in this Statement of Work (SOW). Additionally, Contractor shall furnish all services, materials, supplies, equipment, investigations, studies, and travel required in connection with this SOW. Contractor shall adapt as necessary any Government drawings, specifications, or standards that may be provided for the area where work shall be performed.

4. GENERAL REQUIREMENTS:

1. The Contractor shall have a minimum of five (5) years of specialized continuous experience as required by this Statement of Work (SOW).

2. All work performed shall be fully documented by the Contractor. Electrical and Mechanical (piping) installations performed shall comply with manufacturer’s recommendations and applicable NEMA, NEC, ANSI, ANSA, NFPA and VA standards.

3. All work shall be performed at the Lee County Healthcare Center and shall conform with current codes and standards as they relate to the facility.

4. All required licenses and permits shall be the responsibility of the Contractor. General Contractor and all Sub-Contractor’s employees will have the 10 hr OSHA safety course;

the Project Supervisor shall have the 30 hr course. General Contractor shall provide copies of certification to the contracting officer for every employee who works on the job site.

5. SCOPE OF WORK:

The Contractor shall provide services for this project which include: ALL preventive maintenance and ALL repair work associated with all medical gas systems which includes but is not limited to the care, maintenance, and repair of the following listed systems components:

2 Each Manifold and distribution system for Oxygen.

1 each Manifold and distribution system for Nitrous Oxide.

1 each Manifold and distribution system for Carbon Dioxide.

2 each AMICO Master Alarm Panels.

12 each (approximately) AMICO Area Alarm Panels.

1 each Powerex Medical Air Compressors and distribution system.

1 each Powerex Lab Vacuum and distribution system.

1 each Powerex Medical Vacuums and distribution system.

1 each AMICO Instrument Air Compressors and distribution system.

2 each Bison 2 Dental Vacuums and distribution system.

110 each (approximately) AMICO Brand AOV Outlets

MAINTENANCE FREQUENCY:

1. The table below is a required compliance frequency for various medical gas systems.

This is not intended to be all inclusive. In several cases the manufacturers required frequencies may vary. When a conflict arises concerning maintenance or testing the most stringent Code, Standard, Specification or recommendation shall apply unless so directed by this contract or the Contracting Officer.

2. As this contract calls for normal maintenance and replacement parts, any work that would be beyond normal maintenance has to be approved by the Contracting Officer, Chief, Engineering Service and the Engineering Technician.

3. The maintenance shall be arranged in advance with the Contracting Officer and Engineering

Technician. A schedule that meets the facility pm schedules needs shall be forwarded to the Contracting Officer and Engineering Technician. This schedule should list which systems are to be worked on, so as not to interfere with normal operations of the Medical Center. Contractor will perform and operational test run each system the first Friday of every month. When the first Friday of the month falls on a Holiday the test will slip to the following Monday. The testing will be from 7:00 A.M. to 4:00 P.M.

4. The mechanic performing this maintenance must be a qualified medical systems mechanic and a copy of the personnel's training and qualifications must be presented with the bid.

5. The Contractor will be required to maintain VA PM logs as well as operation logs and test logs for each subsequent monthly testing. All maintenance and inspection of the medical gas systems and any other of the associated distribution systems supported by the systems must be performed by a Certified Journeyman mechanic and a copy of the personnel's training and qualifications must be presented with the bid.

6. When maintenance is completed, the Contractor shall report to the Engineering Technician who will sign invoice if work has been completed according to specifications and will forward it to the Contracting Officer.

7. The Contractor shall maintain continuous operational readiness of the entire emergency medical gas systems. This operational readiness shall include all compliance related record keeping. Copies of all compliance documentation shall be provided to the facilities Engineering Technician immediately following the completion of each maintenance, testing and inspection.

8. In addition, the Contractor shall maintain all associated equipment and spaces with a like new and clean appearance. A minimum monthly frequency for dusting and mopping is expected. Signs of wear or rust shall be prepped and painted as they occur.

6. REPAIRS:

1. Emergency repairs: Contractor must be onsite to evaluate and make emergency repairs within 3 hrs. of being contacted for Emergency Repairs.

2. Normal repairs: Contractor must be onsite to evaluate and make non-emergency repairs within 48 hrs. of being contacted for needed repairs

3. LCHCC Engineering will make the determination of Emergency, or normal repairs.

REFERENCES:

1. References and resources to aid in the formulation and surveying of the facility for this project include, but are not limited to, the following:

➢ Applicable building codes.

➢ VA Office of Health and Safety (OHS).

➢ Construction Infection Control Risk Management Assessment Memorandum.

➢ Department of Veterans Affairs Mechanical Design Manual/MEDICAL SUPPORT SYSTEMS.

➢ American Society of Heating, Refrigeration and Air Conditioning Engineers

Manual.

➢ National Fire Protection Association Code

➢ Engineering Technicians – Scott Rogowski or Bob Gaudreau