36C24822Q0038 0001.docx

SUBJECT*

FY22: LCHCC Compliant Medical Gas Program

GENERAL INFORMATION

Network Contracting Office 8 (NCO 8) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744

POINT OF CONTACT*

PLACE OF PERFORMANCE

2489 Diplomat Parkway East

Cape Coral Florida

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Amendment 0001 to RFQ 36C24822Q0038

1. The purpose of this Amendment to RFQ 36C24822Q0038 is provide responses to the questions from the site visit on October 19, 2021.

2. The Statement of Work has been revised to provide the correct updated equipment that will be needing the necessary maintenance for the period of performance.

3. The Statement of Work has been revised to change from the daily tasks requirements and maintenance schedule and change to state is only for monthly requirements.

4. The Statement of work has been revised and removed the statement from the SOW “Contractor will perform, and operational test run each system the first Friday of every month”.

The Revised Copy of the Statement of Work is attached to this Amendment.

No other changes were made as result of this Amendment.

Re: RFQ Number: 36C24822Q0038 – Questions/Request for more information Question: 1) During the site visit it was noted the Amico instrument air system is a Powerex system and was replaced but does not match scope of work. Will this be amended?

Answer: Yes, the Statement of Work has been revised to show correct systems.

Question: 2) The maintenance schedule chart asks for daily items and monthly items. Can you confirm this is required as part of the contract? Especially the daily items, as usually someone in house would complete the daily checks. This would require our staff to be on-site daily to preform the checks.

Answer: The Statement of Work has been revised from Daily Checks to Monthly Checks.

Question: 3) Can you clarify this statement, “Contractor will perform, and operational test run each system the first Friday of every month.”?

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation Answer: The Statement of Work has been revised and this information has deleted.

Page 1 of

Amendment to a Previous Combined Solicitation

LEE COUNTY HEALTHCARE CENTER

STATEMENT OF WORK

MEDICAL GAS PREVENTIVE MAINTENANCE AND REPAIR SERVICE

Table of Contents

JUSTIFICATIONS…………………………………………………………… 3

GENERAL REQUIREMENTS 3

SCOPE OF WORK…………………………………………………3

REFERENCES 617

1. INTRODUCTION:

A. This document contains information for the minimal submission and execution requirements for the maintenance specified in the Maintenance contract. The awarded contractor shall provide Maintenance and Repair services as outlined in this Scope of Work (SOW) document. Services shall be provided for the LEE COUNTY VA HEALTHCARE CENTER, located at 2489 Diplomat Parkway East Cape Coral FL. 33909

B. Perform all maintenance and repair services required to maintain a reliable and compliant medical gas program for Lee County Healthcare Center.

C. This Scope of Work defines the work activities broken down with deliverables and timelines the contractor will be held responsible to perform. The contractor will be held responsible for performing each requirement in this document and its references, whether such requirements are addressed in the contractor’s proposal or considered by the contractor in calculating the proposed cost. The contractor’s failure to submit a price for a requirement in the SOW or to address such requirement in its proposal will not relieve the contractor of their obligation to perform such requirement, and the contractor will not be entitled to any additional compensation from the VA for such requirement.

D. The awarded contractor shall provide all necessary/required professional engineering services to include, but not limited to: Investigation / evaluation, services, tools, equipment, materials, labor, travel, expertise, supervision, testing, analysis, and specialty services to accomplish all items and requirements outlined in this SOW. The awarded contractor shall update As-Built Drawings, Specifications, Calculations, Cost Estimates and all other necessary documentation for all disciplines as required for maintenance and repair of the Medical gas systems and all associated components of the system and utilities necessary for the system to operate as required by United States Department of Veterans Affairs Design Guide. The awarded contractor shall provide all materials, labor, tools, equipment, transportation, contractor quality control (CQC), supervision, project management, administrative support, and specialized expertise to perform the work stipulated in the SOW.

Statement of Work for Medical Gas Program

DESCRIPTION:

Perform all maintenance and repair services required to maintain a reliable and compliant medical gas program for Lee County Healthcare Center.

This will ensure the safe and reliable operations and maintenance of multiple medical gas systems used for either direct patient care or in support of equipment used for the same purpose.

JUSTIFICATION

Contractor shall furnish sufficient technical, supervisory, and administrative personnel to ensure the expeditious accomplishment of the work specified in this Statement of Work (SOW). Additionally, Contractor shall furnish all services, materials, supplies, equipment, investigations, studies, and travel required in connection with this SOW. Contractor shall adapt as necessary any Government drawings, specifications, or standards that may be provided for the area where work shall be performed.

GENERAL:

1. The Contractor shall have a minimum of five (5) years of specialized continuous experience as required by this Statement of Work (SOW).

2. All work performed shall be fully documented by the Contractor. Electrical and Mechanical (piping) installations performed shall comply with manufacturer’s recommendations and applicable NEMA, NEC, ANSI, ANSA, NFPA and VA standards.

3. All work shall be performed at the Lee County Healthcare Center and shall conform with current codes and standards as they relate to the facility.

4. All required licenses and permits shall be the responsibility of the Contractor. General Contractor and all Sub-Contractor’s employees will have the 10hr OSHA safety course; the Project Supervisor shall have the 30-hr. course. General Contractor shall provide copies of certification to the contracting officer for every employee who works on the job site.

SCOPE OF WORK:

1. The Contractor shall provide services for this project which include: ALL preventive maintenance and ALL repair work associated with all medical gas systems which includes but is not limited to the care, maintenance, and repair of the following listed systems components:

2 Each Manifold and distribution system for Oxygen.

1 each Manifold and distribution system for Nitrous Oxide.

1 each Manifold and distribution system for Carbon Dioxide.

2 each AMICO Master Alarm Panels.

12 each (approximately) AMICO Area Alarm Panels.

1 each Powerex Medical Air Compressors and distribution system.

1 each Powerex Medical Vacuums and distribution system.

1 each Powerex Instrument Air Compressors and distribution system.

2 each Bison 2 Dental Vacuums and distribution system.

110 each (approximately) AMICO Brand AOV Outlets

MAINTENANCE FREQUENCY:

1. The table below is a required compliance frequency for various medical gas systems. This is not intended to be all inclusive. In several cases the manufacturers required frequencies may vary. When a conflict arises concerning maintenance or testing the most stringent Code, Standard, Specification or recommendation shall apply unless so directed by this contract or the Contracting Officer.

Preventive Maintenance Testing of Medical Gas Systems

Dew Point and CO Monitor Calibrate and test operation

Annual

Medical Compressed Air System Alarm

Annual

Annual

Annual

Reserve Actuating Switch

Annual

C.5.1.5. If test buttons are provided audible and visual signals should be periodically tested throughout the year (Monthly).

C5.2.12[5.1.9.2.4]

Annual

Reserve-in-use Warning Signal All components of this warning signal system should be retested annually in accordance with (2) through (7) of the procedure given in C.5.1.4.

C.5.2.11 [5.1.9.2.4

Annual

Annual

compressed gas.

C5.2.6 [5.1.3.5.13]

Quarterly

Medical Air and Vacuum Systems Source evaluations for function of automatic alternating controls, correct pressure/vacuum switch, frequency of pump starts and duration o runs, and cut in/out pressure/vacuum

Pumps and Compressors Check hour meters for required maintenance schedule for pumps and compressors. Service in accordance with manufacturer’s instructions

Area Alarm Panel Gauges Check Line Pressures

Dew Point and CO Alarm Test audible and visual signals

Main Line Low Vacuum Alarm Test audible and visual signals at the master alarm panels

Manifold Reserve in Use Alarm Test audible and visual signals

Medical Air compressors and Check for proper operation and preventive maintenance per manufacturers specifications

Reserve Supply Low, High Pressure Test audible and visual signals

Reserve-in-use Audible and Visual Signals

Monthly

Monthly

System Low and High Pressure Alarms Test audible and visual signals at the master alarm panels

Vacuum Area Alarm Panel Activate audible and visual alarm signals

Monthly

maintenance of that system C.5.2.4 [5.1.3.4.11]

Periodically

instruction if readjustment of bulk supply controls is necessary to complete these tests.

C.5.2.4 [5.1.3.4.11]

Periodically

safe for use with oxygen.

C5.2.17 [5.1.4]

Periodically

examination.

C.5.2.18 [5.1.5]

Periodically

Gauges Piping system pressure gauges and other gauges designated by the supplier should be checked regularly, and gradual variation, either their increase or decreases, from the normal range should be reported to the supplier. These variations might indicate the need for corrective action.

C.5.2.4 [5.1.3.4.11]

Regularly

Instrumentation and Analytical Equipment

Routinely

C5.2.10 [5.1.9.2.4]

Upon Failure

2. As this contract calls for normal maintenance and replacement parts, any work that would be beyond normal maintenance has to be approved by the Contracting Officer, Chief, Engineering Service and the Engineering Technician.

3. The maintenance shall be arranged in advance with the Contracting Officer and Engineering Technician. A schedule that meets the facility pm schedules needs shall be forwarded to the Contracting Officer and Engineering Technician. This schedule should list which systems are to be worked on, so as not to interfere with normal operations of the Medical Center. The maintenance and testing will be performed from 7:00 A.M. to 4:00 P.M.

4. The mechanic performing this maintenance must be a qualified medical systems mechanic and a copy of the personnel's training and qualifications must be presented with the bid.

5. The Contractor will be required to maintain VA PM logs as well as operation logs and test logs for each subsequent monthly testing. All maintenance and inspection of the medical gas systems and any other of the associated distribution systems supported by the systems must be performed by a Certified Journeyman mechanic and a copy of the personnel's training and qualifications must be presented with the bid.

6. When maintenance is completed, the Contractor shall report to the Engineering Technician who will sign invoice if work has been completed according to specifications and will forward it to the Contracting Officer.

7. The Contractor shall maintain continuous operational readiness of the entire emergency medical gas systems. This operational readiness shall include all compliance related record keeping. Copies of all compliance documentation shall be provided to the facilities Engineering Technician immediately following the completion of each maintenance, testing and inspection.

8. In addition, the Contractor shall maintain all associated equipment and spaces with a like new and clean appearance. A minimum monthly frequency for dusting and mopping is expected. Signs of wear or rust shall be prepped and painted as they occur.

REPAIRS:

1. Emergency repairs: Contractor must be onsite to evaluate and make emergency repairs within 3 hrs. of being contacted for Emergency Repairs.

2. Normal repairs: contractor must be onsite to evaluate and make non-emergency repairs within 48 hrs. of being contacted for needed repairs

3. LCHCC Engineering will make the determination of Emergency, or normal repairs.

REFERENCES:

1. References and resources to aid in the formulation and surveying of the facility for this project include, but are not limited to, the following:

· Applicable building codes.

· VA Office of Health and Safety (OHS).

· Construction Infection Control Risk Management Assessment Memorandum.

· Department of Veterans Affairs Mechanical Design Manual/MEDICAL SUPPORT SYSTEMS.

· American Society of Heating, Refrigeration and Air Conditioning Engineers Manual.

· National Fire Protection Association Code

· Engineering Technicians – Scott Rogowski or Bob Gaudreau