Attachment A - Leech Lake Mowing SOW.pdf

SCOPE OF WORK

GROUNDS MAINTENANCE (MOWING AND TRIMMING)

LEECH LAKE DAM AND RECREATION AREA

1. GENERAL.

1.1. Scope of Work. The work to be performed under this contract consists of furnishing all plant, materials, equipment, supplies, labor, supervision, and transportation and performing all work as required by the SCHEDULE, Section B of the solicitation of the contract, in strict accordance with this Scope of Work and attached map, all of which are made part hereof.

1.2. Services. The Contractor shall furnish mowing, trimming services for a total of 8 complete mowings/trimmings in all areas shown on the attached map.

1.2.1. Mowing and Trimming Overview. Mowing and trimming services shall be provided as shown in the yellow and green shaded areas within the red circle on the attached map. The Contractor shall complete work logs detailing contract mowing and trimming services performed in the park. Completed worklogs shall be furnished to the Park Ranger after an area has been mowed according to specifications, shall indicate the location of work performed, and the date that the work was completed.

1.2.2. Contract Period. The contract term is for one season and shall begin within 10 days of award through 15-OCT-2025.

1.3. Payment. Payment will made monthly during the contract period for each mowing/trimming performed during that month. The contractor shall submit a monthly invoice that itemizes each mowing with the corresponding unit cost, date performed, and the total of each item. Charges on the monthly invoice must match daily work logs.

1.4. Description and Location. Leech Lake Recreation Area is a Corps of Engineers managed park that includes heavily utilized facilities including a dam, campground, boat ramps, and picnic areas. It is located adjacent to the town of Federal Dam in Cass County, Minnesota on County Road 8.

1.5. Suspension of Work. The Contractor may be instructed to suspend all or a portion of work due to wet conditions, extended periods of dry weather, construction activities or safety hazards. During any period of work suspension, the contractor will not be paid.

1.6. Damage to Government Buildings, Equipment, and Vegetation. The Contractor shall be responsible for notifying the Site Manager of any apparent damage to Government buildings, equipment, vegetation and natural features that are cause by or related to the work under this contract. N o t i f i c a t i o n s h a l l b e i n w r i t i n g t o t h e Site Manager immediately if the damage creates a risk to health or safety or if the damage is such that it may result in further damage or deterioration if not addressed immediately.

1.7. Personal Property. The Leech Lake Recreation Area experiences high volumes of visitors during the summer months. The contractor shall take care when working around visitors’ personal property including camping units, boats, trailers, vehicles, etc., while still meeting the full requirements of this contract.

1.8. Insurance and Liability. The Contractor shall provide the Contracting Officer with copies of their Certificate of Liability Insurance showing the amount of liability insurance required by the contract has been obtained by the contractor PRIOR to start of work. The insurance must provide coverage for the entire contract period. The Government assumes no liability for loss or damage caused by or resulting from the Contractor’s performance of the contract work.

1.9. Safety. All work shall be performed in accordance with the Corps of Engineers Safety and Health Manual, EM-385-1-1. To obtain a copy of this manual please visit:

https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health- Requirements-Manual/

1.10. Orientation. Prior to the start of work, the Government will provide an orientation to the Contractor and their personnel which will include discussion of contract requirements, facility inventory, safety considerations, administration, and a tour of the entire park.

1.11. Security. The Contractor shall cooperate with Government personnel in safeguarding Government property. The Contractor shall be responsible for reporting all acts of vandalism, larceny, or pilferage to the COR.

1.12. Lost and Found. Any items of value found on Government property shall be turned in to the Site Manager on staff.

2. PERSONNEL.

2.1. Qualifications. The Contractor shall be responsible for ensuring that the Contractor’s, and subcontractor’s employees utilized in performing the work of this contract be physically and technically qualified for performing the duties to which each is assigned and possess any licenses, certifications, or permits that are required by any provision of law to perform their duties.

2.2. Foreman/Quality Control Supervisor. The Contractor shall act as or designate https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ and provide a Foreman/Quality Control Supervisor on site whenever the work specified herein is being performed. The Supervisor shall conduct overall management coordination and be the central point of contact with the Government for performance of work under this contract. The Supervisor or any individual designated to act for them, shall have full authority to act for the Contractor on matters pertaining to administration of this contract. The Supervisor shall communicate directly with the Site Manager for normal day-to-day administration of the contract requirements.

2.3. Prohibited Behavior. The contractor shall ensure that all workers present themselves in a professional manner. The following practices are examples of behavior prohibited by contractor personnel which may be grounds for contract termination.

1. Carry firearms in the park or maintain them in a vehicle.

2. Consume alcoholic beverages during the on-duty hours or conduct themselves in a manner unbecoming of their position so as to bring discredit to themselves or the Corps of Engineers.

3. Use any tobacco products while performing their duties.

4. Establish any type of animal house, cage, pen, or similar facility for pets or for raising animals.

5. Sell unauthorized camping supplies or engage in any type of commercial activity.

6. Accept any gratuities.

3. MOWING AND TRIMMING SPECIFICATIONS.

3.1. General. The service areas requiring mowing and trimming have been maintained in previous years. The contractor will be able to easily determine areas that are maintained versus areas that are left un-mowed. Boundaries will be discussed during the orientation session. All work shall be conducted in a manner to protect the grass, turf, trees, shrubs, and fixtures in the areas, and to ensure the safety of all persons and property around the mowing operation. All soft and damp areas that could be rutted by heavy equipment shall be mowed with light weight push mowers or string trimmers.

3.2. Policing of Grounds Prior to Cutting. All areas shall be policed prior to mowing.

Any debris or litter struck by a mower and scattered shall be picked up upon completion of an area.

3.3. Mowing Time Limitations. Mowing operations shall be performed between the hours of 8:30 a.m. and 6:00 p.m. only. Mowing shall not be performed on Saturdays, Sundays or Federal Holidays. Deviation from this schedule is prohibited without prior approval from the Site Manager.

3.4. Grass Clippings.

3.4.1 General. Grass clippings may be uniformly distributed over the mowed area and left for mulch but shall NOT be windrowed or deposited in piles or clumps. Grass collected by bagging or raking may be disposed of on-site in a location provided by the Site Manager.

3.4.2 Sidewalks & Paved Surfaces. Grass clippings and trimmings shall be immediately removed from sidewalks and paved surfaces to prevent foot tracking into park facilities.

3.5. Use of Herbicides and Growth Retarders are prohibited.

3.6. Trimming. Areas around all objects within the service areas must be trimmed the same day as mowed and shall be accomplished to match the height and appearance of the surrounding mowed grass. These objects include but are not limited to trees, shrubs, flower beds, fences, picnic tables, grills, playground equipment, buildings, structures, posts, walls, culverts, and valves. Trimming operations shall be considered a part of grass cutting and accomplished concurrently with grass cutting operations.

Grass cutting will not be considered complete until all trimming operations are accomplished. Trimming operations shall not damage trees and shrubs. Grass areas, trees, shrubs, etc. which are killed or damaged as a result of the Contractor's work shall be repaired or replaced by the Contractor at no cost to the Government.

3.7. Service Area Specifications. Grass shall be cut to a maximum height of three (3) inches. Mowing will commence when average grass length exceeds five (5) inches or unless directed otherwise.

3.8. Acceptance of Work. In accordance with the inspection of services provisions of the contract, clause 52.212-4(a) Inspection/Acceptance, the Contractor shall provide services in a timely manner. The Government may require the Contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

When unacceptable performance occurs, the Contracting Officer will inform the Contractor. This will normally be in writing unless circumstances necessitate verbal communication.

When the Contracting Officer determines formal written communication is required, a Contract Discrepancy Report (CDR) will be given to the contractor.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor must present this corrective action plan to the Contracting Officer.

The response statement shall identify causes for failure to perform and identify ways to prevent future occurrences of the same performance failures. The Contracting Officer will assess the need for further action, based on past performance and written plan for future incident prevention.

Failure to perform required services in a timely manner may result in payment reduction.

Any CDRs may become a part of the supporting documentation for contract payment deductions or other actions deemed necessary by the Contracting Officer.

C-4. CONTACT INFORMATION AND SITE VISITS.

C-4.1. Contact Information. Contractors are encouraged to inspect the site before quoting. For questions or to schedule a site visit:

U.S. Army Corps of Engineers Leech Lake Dam and Recreation Area 1217 Federal Dam Dr. NE Federal Dam, MN 56641

Jason Hauser, Site Lead 218-260-0521 Jason.a.hauser@usace.army.mil mailto:Jason.a.hauser@usace.army.mil