Attachment A_KOLON Gardening SOW and Attachments.pdf

SBU - CONTRACTING AND ACQUISITIONS

Kolonia Gardening/landscaping services (1 base year + 4 option years)

1. SCOPE OF WORK

The Contractor shall perform gardening services, including furnishing all labor, materials, equipment and services, for the U.S. Embassy Kolonia, Pohnpei, Federated States of Micronesia.

The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228- 5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four (4), one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide Temporary Additional Services in addition to the scheduled services specified in this contract. The COR shall order Temporary Additional Services on an as needed basis. This work shall be performed by Contractor trained employees and shall not be subcontracted. The COR may require the Contractor to provide Temporary Additional Services with 24-hour advance notice.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity, the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of 2,000 square meters.

This reflects the contract minimum for the base year and option period.

Maximum: The amount of all orders shall not exceed 5,000 square meters. This reflects the contract maximum for the base year and each option period for temporary/additional services.

The Contractor shall include in its next regular invoice details of the Temporary Additional Services, if applicable, provided and requested under Temporary Additional Services. The Contractor shall also include a copy of the COR’s written confirmation for the Temporary Additional Services.

SCHEDULE OF SUPPLIES/SERVICES

1. PERFORMANCE WORK STATEMENT

The purpose of this contract is to obtain gardening services for real property owned or managed by the U.S. Government at U.S. Embassy Kolonia, Pohnpei, Federated States of Micronesia. The Contractor shall perform gardening services in all designated spaces.

1.2. GENERAL REQUIREMENTS

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. mission. The Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for all Government properties listed in 1.15. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.3. MANAGEMENT AND SUPERVISION

1.3.1. SUPERVISION

The Contractor shall assign a representative or Supervisor to maintain overall leadership and responsibility for the Contractor’s workforce and all services described in this contract. This Supervisor shall be the Contractor’s focal point and the primary point of contact with U.S.

Government personnel. The Supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The Supervisor shall have supervision as his or her sole function.

1.3.2. SCHEDULES

1.3.2.1 The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without disturbing occupants or placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00 AM and 5:00 PM Monday through Friday. Work schedules for each location covered by this contract shall be submitted to the COR for approval. Certain areas in the Chancery building require an Escort and can only be entered during scheduled times. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

1.3.2.2 The Contractor shall control overtime through efficient use of the work force. Individual work schedules shall comply with local labor laws to avoid overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary Additional Services.

1.3.3. QUALITY CONTROL

The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall perform monthly inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR.

These visits shall be surprise inspections to those working on the contract. A copy of the inspection report shall be provided to the COR withing five business days of inspection. The Contractor shall meet monthly with the COR to address any issues in this contract. The Contractor shall take meeting notes (minutes) and send them to the COR within four business days after the meeting for COR acceptance and approval.

1.3.4. TECHNICAL GUIDANCE

The Contractor shall have the services of a trained and licensed horticulturist or a specialist with knowledge or experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and develop and guide the Contractor's programs for lawn and tree care.

1.3.5. GROUNDS MAINTENANCE PLAN

The Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors. The Contractor shall submit the Grounds Maintenance Plan to the COR for approval within 15 days after contract award, and must be updated at least quarterly, or as needed.

1.3.5.1. The Grounds Maintenance Plan shall include a timeline, broken down daily, monthly, quarterly, and annual activities, and shall also include the following:

a) Confirmation of all grounds and landscaping services performed for that previous month for each location. This report shall provide a detailed description of what was performed, what tasks were completed, and where.

b) The planned schedule for the upcoming month covering all applicable services under this contract. The method, frequencies, dates of grass cutting, hedging, trimming, weeding, and turf repair for each property. Depending on the weather, dates may be flexible for relevant activities.

c) Problems/damages found or anticipated on vegetation, ground soil, and manmade or natural installations, e.g., planters, ponds, stone lanterns, and corrective measures for those problems/damages, if any.

d) Logs of any measurements taken required under this contract, such as irrigation penetration.

e) Suggestions for improving aesthetics and value of landscapes.

f) Other matters concerning grounds maintenance and landscaping services, if any.

1.3.5.2 The contractor shall propose in the Grounds Maintenance Plan any new planting of trees, shrubs, or bushes, and shall not commence with new plantings until approved by the COR. Any unauthorized plantings will be immediately removed by the contractor and the areas restored to acceptable conditions.

1.4 LAWN & GROUND-COVER CARE

All areas of lawn and groundcover to be maintained in this contract are shown on the site plan in Attachment 1.

1.4.1. GRASS CUTTING

The Contractor shall maintain the height of grass between 4 and 6 centimeters, as well as maintain control against grass browning. The Contractor is responsible for all equipment and fuels needed to complete this task. The contractor shall provide sufficient equipment and labor to complete one full cycle of grass cutting within two business days start to finish.

a) Wedelia. Ground cover species, requires trimming. Does not require mowing or cutting.

b) Peanut grass. Ground cover grass species requiring edging, and removal of thread-like vine. Does not require trimming, mowing or cutting.

c) Bermuda and blue grass. Ground cover species requiring mowing between 3 cm (1”) and 6 cm (2-1/2”) by height, and a distance of 15 cm (6”) of ground cover from roots of plants and shrubberies.

d) Carabao grass. Ground cover species requiring mowing between 6 cm (2-1/2”) and 12 cm (5”).

e) Other types of ground cover grass not specified above shall be mowed and maintained at a height of between 4 cm (1-1/2”) and 6 cm (2-1/2”).

1.4.2. EDGING

The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut. Edging shall result in crisp, clean cuts that create straight lines that follow the outline of the adjacent spaces.

1.4.3. TRIMMING

The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

1.4.4. WEEDING

The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds (or other unintentional vegetation) into on lawn and landscapes. The contractor shall control weeds to maintain uniformity of vegetation that follows the landscape design. For example, expanses of grass lawn shall be one species of grass and free of other types of vegetation. The contractor shall maintain all sidewalks, curbs, paved surfaces, and landscaping rocks free of weeds. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs, but alternative weed removal techniques such as consistent manual removal is preferred. The Contractor shall submit the weed killer MSDS to the COR for review and approval by the Post Occupational Safety Health Officer (POSHO) prior to use.

1.4.5. TURF REPAIR, SOIL EROSION, AND RE-ESTABLISHMENT

The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic, and any type of soil erosion regardless of the cause, at no increase to the contract price. The damaged area shall be filled in and leveled and then seeded or sodded and maintained to conform to adjacent areas. The Contractor shall level the seeded or sodded area and apply additional soil over lawns or around rots of plants.

Maintain drainage over root area and cover up exposed root areas.

1.4.6. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, turf repair, and soil treatment according to the climate or changes in season, shall be part of the contractor's Grounds Maintenance Plan.

1.4.7. FLOWERBED AND PLANTER MAINTENANCE

The Contractor shall maintain the established flowerbeds and planters. All flowerbeds and planters to be maintained in this contract are shown on the site plan in Attachment 1. The flowering annual plants, except flowering perennial plants, shall be replaced three (3) times per year with those seasons. The flowering perennial plants shall be replaced at times as required to maintain the flowerbeds for good appearance.

1.5. PRUNING AND TREE TRIMMING

1.5.1 The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

1.5.2. The Contractor shall prepare a written schedule, as part of the Grounds Maintenance Plan, showing the method, frequencies, and dates of pruning. The Contractor shall ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice.

1.5.3. The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

a) Direct and encourage plant growth in directions desired,

b) Remove dead and unsightly growth, and

c) Maintain a neat and attractive appearance, and maintain proper shape at all times

d) Maintain a clear zone along perimeter walls as instructed by the COR

e) Prevent growth from blocking or inhibiting sidewalks, walk-ways, and roads.

1.5.4. The Contractor shall regularly trim trees and remove vines or other vegetation growing over perimeter walls. All concertina and razor wire must be free from vegetation at all times.

1.5.5. Quarterly, the Contractor shall trim trees and tree components up to 10’ (3 meters) above ground, or up to 30’ (9 meters) where hand tools on telescopic poles can be effectively used. For example, trimming of palm trees with telescopic hand saw. Trees to be trimmed and maintained are shown on the site plan at Attachment 1.

1.5.6. When the Contractor is pruning, any cuts greater than 25 millimeters in diameter shall be covered with a commercial tree wound dressing compound to protect against rotting, insect entry, or disease. The Contractor shall be responsible to provide the proper equipment for pruning and trimming.

1.5.7. At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor. The Contractor shall obtain approval from the COR prior to relocating or replacing any tree, shrub, arbor or plant life.

1.5.8. PERMITS

The Contractor shall process and obtain the necessary permits or permission(s) needed from the appropriate authorities in order to trim the trees or any other service which requires legal permissions for the services provided in this Contract. The Contractor shall initiate the process with sufficient lead time in order to execute the services in a timely manner. The Contractor will not provide these services until the necessary permission is legally granted.

1.6. LEAF REMOVAL

1.6.1. The Contractor shall daily remove leaves from all surfaces (hardscape & softscape) at all service locations listed in paragraph 1.15, using rakes, brooms, and leaf blowers. Leaf blowing will only be allowed near residential areas during hours approved by the COR.

1.6.2. In order to limit noise and air pollution, any gasoline-powered leaf blowers used shall be 4-stroke engine only, if available. The contractor shall include leaf removal activities in the monthly Grounds Maintenance Plan and Work Schedule and include hours of operation of noise-producing equipment.

1.6.3. The Contractor shall remove leaves and other debris from the Chancery Parking Building (all surfaces, including stairwells) weekly.

1.7. RECYCLED MATERIALS

The Contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost. Salvaged plastic or metal containers may not be reused in place of plant pots.

1.8. REMOVAL OF DEBRIS AND TRASH

1.8.1. The Contractor shall remove foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways, stairways and curbs within or adjacent to the areas, at all service locations listed in paragraph 1.15.

1.8.2. The Contractor shall remove all debris and equipment from the work site before the end of each workday to prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal sites designated by the COR. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.

1.8.3. At the CMR, the Contractor shall, according to the collection schedule, routinely move all solid waste bins (including household trash and recycling) from the designated disposal site to the front gate for collection by the solid waste contractor and return them to the disposal site once emptied. Weekly, the Contractor shall wash and clean all garbage containers and clean the garbage dumpsite at the CMR.

1.9. WATERING

1.9.1. The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil.

1.9.2. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

1.9.3. The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment to provide sufficient irrigation in all applicable areas covered by this contract .

1.9.4. The Government shall furnish the supply of water.

1.9.5. If any areas of the government furnished sprinkler system are not operational, or insufficient in any way, the Contractor shall use Contractor furnished irrigation equipment to ensure all ground cover areas are adequately irrigated to ensure moisture levels are sufficiently maintained as specified in paragraph 1.9.1.

1.10. FERTILIZER AND AERATION

1.10.1. The Contractor shall fertilize, aerate, and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

1.10.2. The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing, aerating and liming in the Grounds Maintenance Plan. The fertilizer type must be approved by the COR prior to use. Organic fertilizer is preferred. If artificial or chemical fertilizers are to be used, the Contractor shall submit the relevant MSDS to the COR for review and approval by the Post Occupational Safety Health Officer (POSHO) prior to use.

1.10.3. The Contractor shall fertilize the lawn areas a minimum of two times per year and aerate lawn areas a minimum of once per year.

1.10. 4. The Contractor shall fertilize and aerate soil under the trees, shrubs, bushes, hedges and plants a minimum of once a year.

1.11 PEST AND DISEASE CONTROL

The Contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The Contractor shall submit pesticide MSDS to the COR for review and approval by the POSHO prior to use.

1.12. HAZARDOUS AND TOXIC SUBSTANCES

It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement. Use of such substances are subject to POSHO approval by submitting relevant MSDS via the COR. The Contractor shall report all instances of chemical safety mishap to the COR.

1.12.1. Labelling. All chemicals used for the provision of services under this contract shall be properly labelled in English. All chemicals must be labeled (according to OSHA standards using the Safety Data Sheet (SDS) forms and methods) and approved by the COR and A/POSHO, in writing, prior to their utilization. Chemicals shall remain in their original containers to preserve the manufacturers information and warnings. If another container is to be used, it must contain the same safety information and labeling as the original packaging.

1.12.2. Safety Measures. The Contractor shall submit a plan for safety measures to be taken regarding hazardous and toxic products. This plan shall be updated in accordance to both U.S.

and local health and safe regulations, as well as whenever the COR considers it necessary.

1.13. PRESSURE WASHING

The Contractor shall supply all necessary equipment, including commercial/industrial grade pressure washing machines, either gasoline or electric powered, with a minimum output pressure of 2,000 PSI (150 BAR), for each location where pressure washing is required. The contractor shall provide sufficient equipment a labor to complete a full cycle of pressure washing all required locations within 10 business days start to finish. Upon completion of pressure washing, paved surfaces should be uniform in look and free of streaks caused by overly narrow water jets.

1.13.1. All walkways, entrances, driveway/drive circle, and hardscape paths shall be pressure washed quarterly, or additionally as directed by the COR.

1.13.2. The locations listed below, and shown on the site plan at Attachment 1, shall be pressure washed quarterly, or additionally as directed by the COR.

a) All driveways, walkways, sidewalks, and entrances at Chancery Compound,

b) All driveways, walkways, sidewalks, and hardscape paths at the CMR.

c) All driveways, walkways, sidewalks, and hardscape paths at the DCMR

1.13.3. CHANCERY PARKING

Shall be pressure washed quarterly, or as needed. This work shall be performed when occupied by the fewest cars, and as forecast in the Grounds Maintenance Plan, and to be approved by the COR.

1.14. CLEANING OF SEDIMENT BUILD-UP ON ROADS, DRIVEWAYS, AND ROAD CURBS

All roadside curbs in all applicable areas covered by this contract shall be maintained free of any build-up of sediment or debris. The contractor shall be responsible for proper disposal of all sediment and debris collected. Under no circumstances shall the sediment and debris be swept, scooped, or blown into the drainage system.

1.14.1. The Contractor shall periodically power wash curbs after sediment and debris removal in order to prevent staining and discoloration of the curbs. The schedule of power washing of curbs shall be specified in the Grounds Maintenance Plan.

1.14.2. The contractor shall pressure wash all roads and driveways annually to maintain the appearance of paved roads and driveways.

1.15. LOCATION FOR GARDENING SERVICES

All services are to be delivered on regular Post working days.

a) Chancery Compound 12,140 square meters

b) Chief of Mission's Residence (CMR) 2,955 square meters

c) Deputy Chief of Mission's Residence (DCMR) 1,741square meters

*Actual addresses shall be provided after contract award.

Reference site plan at Attachment 1.

2.0 WORKING HOURS

All work shall be performed during Monday through Friday except for the holidays identified in the Attachment 4, between the hours of 8:00 am and 5:00 pm. Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24 hour advance notice to the COR who will consider any deviation from the hours identified above.

3.0 DELIVERABLES

The following items shall be delivered under this contract:

DESCRIPTION DELIVERY DATE DELIVER TO:

Evidence of Insurance 10 days after award Contracting Officer

List of Personnel, and security clearance documents (listed in paragraph 4.4.1.)

10 days after award for the initial list, and updated monthly thereafter, or for replacement or new personnel, 30 days prior to their proposed utilization

COR

Safety Plan 15 days after award COR

Grounds Maintenance Plan 15 days after award and every 30 days thereafter

COR

Schedules Weekly COR

Transition Plan 15 days after award COR

Payment Request Monthly COR

Irrigation penetration depth measurements log

Monthly COR

Pest control report Within 5 days of pesticide application COR

Contractor’s Quality Inspection Report

Monthly, within 5 days of inspection COR

4. PERSONNEL REQUIREMENTS

4.1 GENERAL

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government. The Contractor’s personnel must be able to understand and speak English. The Contractor shall provide a training program for its personnel for continuous improvement of performance and services.

4.2 STANDARD OF CONDUCT

4.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

4.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

4.2.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

a) Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

b) Unauthorized use of Government property, theft, vandalism, or immoral conduct;

c) Unethical or improper use of official authority or credentials;

d) Security violations; or,

e) Organizing or participating in gambling in any form.

4.2.6 KEY CONTROL

The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4. PERSONNEL SECURITY

4.4.1 Within 10 days after award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 1-2 weeks to perform. Each individual must submit:

a) Valid original local police clearance

4.4.2 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5. GENERAL SAFETY RESPONSIBILITIES

a) Contractor shall demonstrate understanding of their responsibilities under Post Managed

Construction Project safety program by addressing hazards in pre planning processes and meetings, Prior to starting a new assignment, the Contractor shall be required to review the work site and identify hazards that may occur while performing the job.

b) The Contractor shall provide their employees with a safe and healthful condition of employment. The Contractor shall ensure that these individuals are provided with proper safety equipment to prevent accidental injury in accordance with the requirements of the contract and all international and local safety laws. The Contractor shall make sure that the safety features of the equipment like proper guards are installed and not to be removed during the performance of the services.

c) The contractor shall be responsible for the removal and/or disposal of hazardous waste generated from the project. Hazardous waste generated from the project must be removed and disposed of in accordance with the Department's Hazardous Waste Management Policy as well as local rules and regulations.

d) The contractor shall ensure proper Safety, Health and Environmental requirements applicable to the project are followed. Prior to any herbicide/pesticide application the contractor shall submit to the POSI-10 the MSDS (Material Safety Data Sheets) and a completed Pesticide Application Plan Form for approval.

e) The contractor shall report all accidents to the POSHO for documentation so that corrective actions can be implemented.

f) The contractor shall not leave all equipment and tools unattended or lying in the grounds.

When not in used all equipment and tools are to store in the proper and appropriate storage facility.

6. MATERIALS AND EQUIPMENT

6.1. The Government shall provide items listed in Attachment 2, Government Furnished Property. The Contractor has the option to reject any or all Government furnished property or items. However, if rejected, the Contractor shall provide all necessary property, equipment, or items, adequate in quantity and suitable for their intended purpose, to perform all the work and provide all the services at no additional cost to the Government. All government furnished property or items are provided in an “as is” condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from the time of receipt until properly relieved of responsibility in accordance with the terms of the contract.

The Contractor shall inform the COR of any malfunction or damage to Government furnished property. The Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

6.2. The Contractor shall provide the tools and equipment as described in Attachment 3, Contractor-Furnished Property. The Contractor shall be responsible for any additional materials and equipment beyond what is described in Attachment 3 that may be necessary to perform services required by the SOW at no additional cost to the Government. The Contractor shall provide industrial type, commercial-grade heavy equipment, appropriate for the work to be undertaken, and include all standard safety features.

6.3. The Contractor shall maintain all Contractor provided equipment in good and safe working order and shall make timely repairs to all contractor provided equipment. Failure to fully meet the requirements of the statement of work due to inoperable equipment is not acceptable under this contract.

6.4. The Contractor shall routinely inspect all garden hoses and immediately repair or replace any leaking hose or hose connection.

6.5. When not in use, the contractor shall keep all materials and equipment in the areas designated by the COR at each service location. These areas must be kept tidy and orderly, and must be free of non-gardening service related materials or equipment, including personal property of contract employees. All equipment and materials must be returned to a designated area at the completion of the workday. Equipment, tools, and materials shall not be left at a site for continuation of work at a later time.

6.6. Equipment and materials in use must never be left unattended. Equipment must be secured before Contractor’s employees go on break or depart the worksite for any reason.

6.7. Contactor provided carts, wheeled bins, dollies or other means of transporting debris, materials, tools, and equipment throughout the service sites must be of a design intended for the applied use. For example, a wheeled dumpster is not an acceptable means for transporting tools. Furthermore, all transportation equipment must be kept in a clean and presentable condition so that they will not detract from the overall appearance of the grounds.

6.8. The Contractor shall store all flammables, such as fuel, in an appropriate flammables-rated storage cabinet. Flammables cabinets may not be used for general-purpose storage.

6.9. The Contractor shall operate all equipment in the manner intended by the manufacturer and only with the appropriate expendable materials. For example, weed trimmers must use weed trimmer line intended for that purpose, use of zip-ties in place of trimmer line is prohibited. Furthermore, any manufacturer installed safety features shall not be disabled or removed.

7. RESERVED

8. LAWS AND REGULATIONS

8.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

8.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

9. TRANSITION PLAN

Within 15 days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the new Contractor to assume all responsibilities for gardening services.

The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

10. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all gardening services set forth in the scope of work.

1. thru 9. All required services are performed and no more than one (1) customer complaint is received per month.

10.1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

10.2. STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

10.3. PROCEDURES.

a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

b) The COR will complete appropriate documentation to record the complaint.

c) The COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENT 1

(2 PAGES)

SITE PLAN

FLOWER BEDS AND PLANTERS

ATTACHMENT 2

(2 PAGES)

GOVERNMENT FURNISHED PROPERTY

The Government shall make the following property available to the Contractor as "Government furnished property" for performance under the contract:

1) U.S. Government Identification Badges

Upon individual certification and clearance by the Regional Security Office, a Government

Identification Badge will be issued for each contractor’s employee (see DOSAR 652.204-70 provided in full text in Section 2, Addendum to Contract Clauses).

2) Water

The Government will provide water from the faucets already available in the gardens at each location listed in paragraph 1.22.

3) Storage room:

The Government shall provide storage space for the Contractor to store materials/items, equipment at each location, to be assigned prior to the beginning of the contract.

The materials/items and equipment which the Contractor shall store in the room shall only be used to provide the services to the U.S. Government. All materials must be secured, stored and locked at all times in all locations, when not in use.

NOTE: Contractor furnished chemical products (see Attachment 2): chemical products shall be properly labeled according to OSHA Hazard Communication standard 1910.1200, aligned with the UN Globally Harmonized System of Classification and Labelling of Chemicals (GHS), Revision

3. Flammable products shall be stored in secured cabinets that comply with the NFPA

Flammable Liquid Storage Code #30 and the OSHA standard 1910.106 for storage of class I, II and III liquids. Before storage of any chemical or flammable product the contractor shall submit the product specification sheets and SDS to the COR and A/POSHO for approval. Products shall not be unattended at any time and all SDS shall be kept on site and easily accessible to those using the products.

4) Changing room and break room

The Government shall provide space for the Contractor’s workforce to change clothes and occupy during mealtimes and other breaks.

5) Electricity

The Government shall supply electricity for the purpose of charging and powering electric-powered equipment used in performing the services of this contract.

6) Keys

The Government shall provide keys for access to areas as required to fulfill all services under this contract. Reference Subsection 4.2.6.

ATTACHMENT 3

(1 PAGE)

CONTRACTOR FURNISHED PROPERTY

The Contractor shall provide all equipment, materials, tools, supplies, consumables, chemicals, and clothing, required to perform the standard services as specified in this contract. All equipment shall be commercial / industrial grade, include all manufacturer safety features, and be appropriate for the type and scale of work to be performed. Any gasoline powered equipment shall be 4-stroke engine; 2-stroke engines may only be used if 4-stroke versions of the machine are unavailable on the local market and are to be approved by the COR in writing prior to use.

The Contractor shall be responsible for identifying appropriate equipment to perform services required by the SOW at no additional cost to the Government. Such items include, but are not limited to, uniforms, personnel and safety equipment, tools of trade, cleaning and waste collection and disposal supplies, and any other operational or administrative items required for the performance of the duties and requirements of this contract. The Contractor shall maintain sufficient parts and spare equipment for all Contractor-furnished materials to ensure uninterrupted service.

The Contractor shall provide lockers, tables, chairs or any other furniture or appliance for their staff to use in the assigned changing rooms / break rooms.

ATTACHMENT 4

(1 PAGE)

LIST OF HOLIDAYS