Attachment A - IHS1525675 RFQ Intro.pdf
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- Solicitation number
- IHS1525675
About this file
This is a Request for Quotation (RFQ) issued by the Indian Health Service (IHS), Whiteriver Service Unit, for annual HVAC Testing, Adjusting, and Balancing (TAB) and critical care ventilation certification services at the Whiteriver Hospital and Specialty Service Building in Whiteriver, Arizona.
The procurement is for a Firm-Fixed-Price contract with a one-year base period and four optional one-year renewal periods. Services required include annual HVAC TAB, room pressurization testing, airflow measurements, ventilation certification, system balancing, and reporting for designated critical care areas. The contractor must provide all labor, supervision, personnel, equipment, materials, transportation, tools, testing equipment, permits, travel, and personal protective equipment necessary to perform these services. This is a Total Small Business Set-Aside, and award will be made using a Best Value Tradeoff process. The RFQ is conducted under NAICS Code 238220 (Plumbing, Heating, and Air-Conditioning Contractors). Quotations must be submitted by July 10, 2026, at 1:00 p.m. Mountain Standard Time. Questions regarding the solicitation must be submitted by July 2, 2026, at 5:00 p.m. MST to Kerri Gilmore at Kerri.Gilmore@ihs.gov. Offerors must maintain active System for Award Management (SAM) registration at quotation submission and award. Quotations are valid for 120 days following submission. Required company information includes legal business name, UEI, SAM registration number, point of contact, telephone, email, Federal Tax Identification Number, and names and titles of authorized negotiators.
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Text version
REQUEST FOR QUOTATION (RFQ) IHS1525675
Annual Critical Care Ventilation Testing, Adjusting, Balancing (TAB) and Certification Services
Whiteriver Service Unit Indian Health Service (IHS)
Solicitation Information
The Indian Health Service (IHS), Whiteriver Service Unit (WRSU), Whiteriver, Arizona, is requesting quotations from qualified contractors to provide annual Heating, Ventilation, and Air Conditioning (HVAC) Testing, Adjusting, and Balancing (TAB) services and critical care ventilation certification for the Whiteriver Hospital and Specialty Service Building.
This acquisition is being conducted under NAICS Code 238220 – Plumbing, Heating, and Air- Conditioning Contractors, which includes air system testing and balancing (TAB) services.
The anticipated contract type is a Firm-Fixed-Price (FFP) contract consisting of a one-year base period and four (4) one-year option periods. Award will be made using the Best Value Tradeoff process to the responsible Offeror whose quotation represents the best overall value to the Government. This is a Total Small Business Set-Aside.
1. Submission of Quotations
Quotations shall be submitted no later than:
Due Date: July 10, 2026 Time: 1:00 p.m. Mountain Standard Time (MST)
Late quotations may not be considered for award in accordance with applicable Federal Acquisition Regulation (FAR) requirements.
2. Company Information
Offerors shall provide the following information with their quotation:
• Legal Business Name (as registered in the System for Award Management (SAM))
• Unique Entity Identifier (UEI)
• SAM Registration Number (if applicable)
• Point of Contact (POC)
• Telephone Number
• Email Address
• Federal Tax Identification Number (TIN)
• Acknowledgment of a 120-day acceptance period for the quotation
• Name(s) and title(s) of individuals authorized to negotiate on behalf of the company with the Government
3. Description of Services
The Contractor shall provide all labor, supervision, personnel, equipment, materials, transportation, tools, testing equipment, permits, travel, personal protective equipment (PPE), and all other resources necessary to perform the services described in the attached solicitation documents.
The required services include annual HVAC Testing, Adjusting, and Balancing (TAB), room pressurization testing, airflow measurements, ventilation certification, system balancing, and reporting for designated critical care areas.
See the following attachments:
• Attachment B – Statement of Work (SOW)
• Attachment C – Solicitation Clauses
• Attachment D – Price Schedule
4. Questions Regarding this Solicitation
Questions regarding this RFQ shall be submitted by:
July 2, 2026, at 5:00 p.m. MST
Questions shall be submitted via email to:
Kerri Gilmore Contract Specialist Indian Health Service Email: Kerri.Gilmore@ihs.gov
Responses to questions that affect the solicitation will be issued by amendment, if applicable.
5. Mandatory Registration Requirements mailto:Kerri.Gilmore@ihs.gov
To be eligible for award, Offerors must maintain an active registration in the System for Award Management (SAM) at the time of quotation submission and at the time of award.
Offerors are responsible for ensuring that all Representations and Certifications are current and complete.
SAM registration is available at:
https://www.sam.gov
Failure to maintain an active SAM registration may render a quotation ineligible for award.
6. Solicitation Provisions and Clauses
The Federal Acquisition Regulation (FAR) and Department of Health and Human Services Acquisition Regulation (HHSAR) provisions and clauses applicable to this solicitation are provided as separate attachments.
Offerors are responsible for reviewing and complying with all solicitation provisions and contract clauses.
At a minimum, Offerors shall review:
• Attachment B – Statement of Work
• Attachment C – Solicitation Clauses o FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023) (or the version incorporated into the solicitation)
Additional provisions and clauses identified in the solicitation shall become part of any resulting contract.
https://www.sam.gov/
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