Attachment A Financial Services Rev~1.pdf

Attachment A

R3 Grant Financial Services

Requirement Details

Service Summary:

• Acronyms - ICJIA - Illinois Criminal Justice Information Authority, GOMB - Governor's Office of Management and Budget, R3 - Restore, Reinvest and Renew Program, VPR – Violence Prevention and Reduction, OFM – Office of Fiscal Management

• ICJIA seeks a vendor who will create and apply procedures to determine and document whether selected grantees have the financial management system and controls required to qualify for advance pay of a grant. ICJIA seeks services from a qualified financial professional to perform those procedures to determine and document that selected grantees meet Uniform Regulation 2 CFR §200.302 Financial management system and 44 Ill. Adm. Code 7000.120, GOMB Adoption of Supplemental Rules for Grant Payment Methods. Provide determination in writing to the Agency.

• Selected vendor will have to design procedures appropriate to the size and years of service rendered by the grantee to ensure a fair review of the necessary elements outlined in the Federal and State regulations.

• Pricing should be based on fixed price, per review, tiered based on a consistent measure, i.e., total annual revenues, total annual grant funding, etc.

• Please fill out and return the Request for Quote RFQ within the attachment tab

Deliverables**:

• Written procedure report that can be used to determine whether selected grantees meet the standards for advance pay and provide a written determination of eligibility.

The grantee must either meet or not meet those standards which complies with the requirements of 2 CFR §200.302 Financial management system and 2 CFR 200.303 Internal Controls and 44 Ill. Adm. Code 7000.120, GOMB Adoption of Supplemental Rules for Grant Payment Methods. In the event the grantee withdraws for consideration, that must be provided as the reason for ineligibility.

(Pass/Fail/Withdrawn)

• For each grantee that seeks advance pay but does not meet those standards, written recommendations for steps the grantee would need to take to meet the minimum standards for compliance.

• For each grantee that seeks advance pay but does not meet those standards and are provided written recommendations for steps necessary to meet the minimum standards for compliance, a re-review will be conducted prior to the termination of the grant or in the event the grantee is considered for another grant from the same funding stream.

Estimates Descriptions:

Grantee Determination Letter 100 qty Grantee Recommendation Letter for Non-Eligible Grantees 15 qty Second Review prior to grant termination for Non-Eligible Grantees 10 qty

** See RFQ CJ050526 within Bid Buy attachment tab to place pricing for deliverables You must return this filled out form with your bid and the RFQ form

Met or Not Met Requirements

You must circle whether you either meet or do not meet these required conditions. You must answer every condition. Conditions left without a circle will be considered as Not Met. A Not Met condition will be disqualifying.

Conditions:

1. Experience with accounting systems Met Not Met

2. Experience with federal grant programs and payment requirements Met Not Met

3. Accounting Review experience Met Not Met

4. Assurance Review Experience Met Not Met

5. Minimum five years of financial experience Met Not Met

6. Management must have Certified Public Accountant Met Not Met or Certified Internal Audit designation or related professional certification