ATTACHMENT A_DRAFT STATEMENT OF WORK.pdf

STATEMENT OF WORK

Acquisition of ATR-FTIR Spectrophotometer

GV (G.V.) Sonny Montgomery VA Medical Center 1500 E. Woodrow Wilson Avenue

Jackson, MS 39216

1.0 INTRODUCTION

The Jackson VA Medical Center Research Service requires the acquisition of a Fourier-Transform Infrared (FT-IR) spectrophotometer equipped with an Attenuated Total Reflectance (ATR) accessory (ATR-FTIR spectrophotometer). This instrument is essential for ongoing VA-centric translational biomedical research programs. The required technology is not currently available within the facility or elsewhere in the state of Mississippi.

2.0 BACKGROUND

The Jackson VA Medical Center conducts active, federally supported biomedical research in areas highly relevant to Veteran health, including cardiovascular disease, retinal degeneration, and biomaterials-based tissue analysis. FT-IR spectroscopy with ATR capability enables chemical characterization of biological tissues and biomaterials based on molecular structural signatures. ATR-FTIR spectroscopy allows surface-specific analysis of non-transparent solids and soft biological samples using multiple internal reflections rather than transmission-based optical methods.

These capabilities are critical for understanding molecular and biochemical properties of cardiac tissue, retina, and other biologically relevant materials under investigation.

Preliminary internal research indicates that ATR-FTIR spectroscopy provides essential data not obtainable by existing equipment at the medical center. Acquisition of this instrument is necessary to advance ongoing scientific programs and improve research impacting Veteran care.

3.0 SCOPE

The Contractor shall provide a fully functional ATR-FTIR spectrophotometer, all required accessories, installation, calibration, warranty, and initial user training. The instrument shall be new equipment (not refurbished, used, or remanufactured) and shall meet or exceed all performance specifications identified in Section 4.0.

4.0 MINIMUM TECHNICAL REQUIREMENTS

The instrument delivered shall include the following minimum features and capabilities:

4.1 General Performance Requirements

• Fully integrated FT-IR spectrophotometer with ATR accessory

• Spectral range suitable for analysis of organic and biological materials typically within mid-IR range

• High-performance interferometer providing stable acquisition and low noise

• Capability to collect spectra from solids, semi-solids, liquids, and biological samples without transparency requirements

4.2 ATR Accessory Requirements

• Diamond, germanium, or comparable ATR crystal capable of handling biological tissue samples

• Multiple internal reflection design enabling surface-level infrared characterization

• Pressure clamp or similar mechanism to ensure reproducible sample contact

4.3 Software Requirements

• FDA 21 CFR Part 11–capable data handling features (if applicable to VA research data processes)

• Real-time spectral acquisition and processing

• Data export capability compatible with VA research workflows

4.4 Power and Environmental Requirements

• Standard 110–120 V U.S. power compatibility

• Bench-top design suitable for laboratory research environment

4.5 Identified Required Model

The Jackson VA Medical Center has identified the Nicolet iS20 ATR-FTIR spectrophotometer as meeting the required functional capabilities. Equivalent systems meeting or exceeding all minimum technical requirements may be considered.

5.0 DELIVERABLES

• One complete ATR-FTIR spectrophotometer system meeting all specifications

• All required cables, accessories, software, and consumables necessary for operation

• Factory warranty documentation

• User manuals and digital documentation

• Installation, calibration, and verification report upon completion

6.0 INSTALLATION AND TRAINING

The Contractor shall:

• Deliver and install the system at the GV Sonny Montgomery VA Medical Center, Research Service.

• Perform full system calibration and operational verification.

• Provide on-site training for VA research staff covering operation, maintenance, safety, and data acquisition.

• Ensure the system is fully operational before final acceptance.

7.0 PERIOD OF PERFORMANCE

Delivery, installation, and training shall be completed within 60 days after receipt of order (ARO) unless otherwise approved by the Contracting Officer.

8.0 PLACE OF PERFORMANCE

GV (G.V.) Sonny Montgomery VA Medical Center Research Service 1500 E. Woodrow Wilson Avenue Jackson, MS 39216

9.0 SECURITY REQUIREMENTS

The system does not connect to VA networks and does not store, transmit, or process VA sensitive information. Therefore:

• C&A (Certification and Accreditation) requirements do not apply.

• A Security Accreditation Package is not required.

The Contractor shall comply with all facility access and safety requirements during installation and training.

10.0 WARRANTY

The system shall include a manufacturer warranty covering all parts and labor for at least one year. Optional extended warranty or service agreements may be proposed.

11.0 ACCEPTANCE CRITERIA

Final acceptance will occur once all of the following are completed:

• Delivery of all components in new, undamaged condition

• Successful installation and calibration

• Demonstrated operational capability meeting all specifications

• Completion of user training

• Confirmation by VA Research personnel and the Contracting Officer Representative

(COR)

12.0 POINTS OF CONTACT

VA Points of Contact will be identified in the award documentation. Contractor will coordinate delivery and installation with the assigned POC identified after contract award.