ATTACHMENT - A.pdf

ATTACHMENT – A

COMBINED SYNOPSIS/SOLICITATION

CARIBBEAN SPE605-21-R-0223

A-1

SPECIAL NOTES

1. Offerors are informed that the Government’s requirement for this solicitation is for 258,508 US Gallons of MUP –

Gasoline Automotive NSN: 9130-00-148-7104, 4,600,382 US Gallons JA1 – Jet Fuel, Aviation NSN 9130-00-753-

5026, and 3,701,500 US Gallons of MUM – Gasoline Fuel NSN: 9130- 01-272-0983 and 4,533,304 US Gallons of DS2

- Diesel Fuel. Product shall conform to the latest revision of commercial specification ASTM D1655 for Jet Aviation

Fuel; ASTM D4814 for Gasoline Automotive, MUM; ASTM D4814 for Gasoline Fuel, MUP; ASTM D975 for Diesel

Fuel in Caribbean must conform to RCA 75.02.17. Product shall be visually free of undissolved water, sediment, and suspended matter. (See attachment–B QAPS for specific product specification)

2. NOTE: Diesel Fuel Line Items 005 and 006 to Site - 1 and Site - 2 are offered all or none.

3. Offers must include the entire quantity for each line item offered. Offers for less than the entire quantity on any item will not be considered for award. Offers must include every CLIN. Offers that do not include every CLIN will not be considered for award.

4. The offeror will need to establish product, supply, import arrangement and agreement with local authorized country importer and will additionally be required to obtain import/export license required by local laws. All licenses and agreement must be submitted with your offer.

5. Offeror’s must possess valid/current operating certificates, permits, or equivalent licenses required to operate in the prescribed jurisdiction. All licenses and agreement must be submitted with your offer.

6. NOTE: The fuel to be supplied under the resultant contract from this solicitation will be tax exempt.

7. For issues of Force Majeure, Offerors may need to obtain Business Interruption Insurance.

8. The contractor selected for award shall be ready to deliver fuel in accordance with the contract requirements within 30 days after award.

9. Offeror’s must submit their supply distribution lead-time with their offer/proposal.

10. Letters of commitment are also required from the Petroleum Supplier or their agent and needs to be submitted during with the offer. Letters of commitment must state the total quantity, of the product, the specification the source of supply, the length of time the commitment letter is good for, the solicitation it will be supplied to and be placed on the

Petroleum supplier letterhead and stamped and signed by an official of either of those entities.

11. The Fuel Source Data Sheet attached will be used to show all of the refineries or terminal sources where the offeror is sourcing the fuel to be provided to the U.S. Government. (Attachment-D)

12. In order for the offeror to demonstrate that they possess the technical capability to provide the fuel which meets the required specification(s), the offeror must present with their offer a current, full specification Refinery Certificate of

Quality (COQ) or if sourcing from a location which blends several batches from more than one refinery source

(terminal), a current, full specification, Certificate of Analysis (COA), of that blended product.

a. Certificates of Analysis will contain the source information specification tested to, along with the test methods used for testing. The certificate will also be signed and stamped by the laboratory manager and be within 30 days of submission from a batch out of the terminal storage tank(s) or refinery batch tank(s) to be used for actual supply.

b. All test certificates submitted shall be translated into English and will be in the same format as required by the original. The original, non-English version will need to accompany the translated version and the offer must ensure that they are one in the same.

c. Translated version must be signed and stamped by the person that performed the translation and the method of translation included.

ATTACHMENT – A

COMBINED SYNOPSIS/SOLICITATION

CARIBBEAN SPE605-21-R-0223

A-2

13. Conveyance that are epoxy coated or saran lined should be steam cleaned – washing with hot fresh water, not exceeding 56-degrees Celsius (136 degrees Fahrenheit), and dried thoroughly.

14. Registration in these systems is required by the offer by the offer submission due date and time

All Offer Prices shall be submitted through the Posts, Camps and Stations (PC&S) Offer Entry Tool (OET).

a. PC&S OET is an external web application which allows prospective PC&S ground fuel vendors to securely bid on

DLA Energy fuel solicitations. Offerors must be registered in the PC&S OET application in order to submit offer prices. In order to have system access to PC&S OET, offerors must request the applicable user roles via the

Account Management and Provisioning System (AMPS) website at: https://amps.dla.mil

Note: All offer prices, and all supporting documents shall be entered and submitted in OET only.

b. Please use the attached instruction titled, “AMPS Role Guide-Attachment-E” to obtain an AMPS account if you do not already have one.

c. Once the AMPS registration process is complete, access AMPS with your username and password to request access to the PC&S Ground Vendor Role OET-100. You will be notified by email once your OET access is granted. You will be able to request access to OET through AMPS. Please refer to Attachment-E titled, “Requesting the OET Vendor Role in AMPS,” for instructions on requesting an OET vendor role. (Attachment-E)

d. After you obtain access to OET, you will be able to select a solicitation to offer on and submit your offer prices via OET using the attached instructions titled, “System Roles Request and Instructions.” (Attachment-E)

e. If you experience trouble registering or if additional assistance is needed, please send an email to the DLA

Enterprise Help Desk at DLAEnterpriseHelpDesk@dla.mil or call toll free (855)352-0001 and select the option for assistance with AMPS.

f. In the event of technical issues on the part of OET that prevent an offeror from successfully entering offer data in

OET, the offeror must immediately notify both Government’s Points of Contact via email at marichell.scott@dla.mil and arlene.warren@dla.mil to request allowance for offeror’s manual offer submission using Price Data Sheets. Nevertheless, offerors are still responsible for entering offer data through OET upon its return to a fully functioning state.

15. For further instructions on OET and AMPS please see the user guides provided at attachments E.

https://amps.dla.mil/ mailto:DLAEnterpriseHelpDesk@dla.mil mailto:marichell.scott@dla.mil mailto:arlene.warren@dla.mil