Attachment A COR Designation Letter .pdf

FEDSIM is a Client Support Center housed within GSA, FAS, AAS 1 Version 04/22/2021

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

AUTHORIZATION AND DESIGNATION LETTER

EFFECTIVE DATE: August 23, 2022 MEMORANDUM FOR: John Stephens, Project Manager, FEDSIM, DOD5 FROM: Kristen Jaremback, Contracting Officer (CO), FEDSIM

Acquisition, DOD SUBJECT: Appointment of Contracting Officer’s Representative (COR) REF: 47QFCA22R0035 Sesame Street for Military Families (SS4MF) PERIOD COVERED: One Year Period of Performance

1. In accordance with Federal Acquisition Regulation (FAR) 1.602-2(d) and FAR 7.104(e), you are hereby designated as the COR with respect to technical matters within the scope of the subject contract, agreement, or order referenced above.

The subject contract, agreement, or order requires a COR with an active Federal Acquisition Certification (FAC)-COR Level III certification, and the COR has provided documentation confirming their appropriate certification level.

2. As the COR, you are authorized to act on behalf of the CO during the period of performance of the contract, agreement, or order referenced above. You are responsible for providing prompt notification to your management and to the CO if, for any reason, it becomes necessary to terminate your appointment as the COR.

3. Your authority to act as the COR is not re-delegable, and includes the following limitations:

As the COR, you shall not:

a. Take action, either directly or indirectly, that could result in a change or modification in the cost/price, quantity, quality, place of performance, delivery schedule, or any other terms or conditions of the contract, agreement, or order.

b. Direct the accomplishment of effort which would exceed the scope of the contract, agreement, or order.

c. Make any commitments or promises to contractors relating to award of contracts, agreements, or orders.

d. Make any agreement with the contractor requiring the obligation of funds.

e. Discuss procurement plans or any other advance information that might provide preferential treatment to one firm over another before or after a solicitation is issued for re-procurement.

f. Direct a contractor (verbally or by writing) to stop work or to begin work prior to the contract vehicle award date, or prior to a Notice to Proceed letter issued by the

CO.

g. Create the appearance of an employee-employer relationship by interfering with the contractor’s management of its employees (see FAR 37.1).

DocuSign Envelope ID: 733EDCDE-BB26-4904-A5FA-224722B37398

FEDSIM is a Client Support Center housed within GSA, FAS, AAS 2

h. Participate in activities that would create a personal conflict of interest, either real or apparent.

4. During this period of one year covered by this appointment, the following administrative requirements are within the scope of your responsibilities:

a. Review the contract, agreement, or order, including associated documents, and become familiar with events/milestones.

b. Maintain COR documentation to be incorporated into the official electronic contract file in accordance with the CO’s instructions.

c. Bring to the attention of the CO any significant deficiencies with respect to contractor performance or other actions which might jeopardize contract performance, within 24 hours of discovery.

d. Report any suspected procurement fraud, waste, abuse, bribery, conflict of interest, or other improper conduct to the CO.

e. Review and submit recommendations to the CO on subcontracts, considering the privity of contract that exists between the prime and subcontractors.

f. Ensure the safeguard of Government-Furnished Property (GFP), including contractor-acquired property.

g. Ensure that the contractor submits complete security clearance forms, as required by the contract, agreement, or order, and coordinates with the appropriate security officer(s).

h. Ensure the contractor has a current facility clearance, as well as other appropriate clearances for contractor personnel to have access to classified materials, as soon as it is determined that access to classified material will be required to complete the contractual requirement(s).

i. Ensure the proper Military Community and Family Policy (MC&FP) offices are notified at the end of the period of performance, or when a contractor’s employee departs during contract, agreement, or order performance, to facilitate the collection of Government-issued badges, property, and the inactivation of information system access.

j. Maintain COR certifications during the entire period of performance of the above referenced contract, agreement, or order.

k. Conduct administrative efforts and business dealings in a manner above reproach and in strict compliance with established standards of conduct and conflict of interest rules.

5. During this period covered by this appointment, the following technical requirements are within the scope of your responsibilities:

a. Assist in requirements development, coordinate transfer of funds, obtain any required internal approvals and evaluation of proposals.

b. Coordinate actions relating to funding and changes in scope of work.

c. Monitor the contractor’s performance in accordance with the technical requirements, to ensure that performance is strictly within the scope of the contract, agreement, or order.

FEDSIM is a Client Support Center housed within GSA, FAS, AAS 3

d. Confirm all significant technical instructions to the contractor.

e. Inspection reports and deliverables to ensure compliance with contract, agreement, or order requirements. Validation of receipt of deliverables, and the approved acceptance for payment or rejection of deliverables, shall be accomplished within seven days of the contractor’s submission.

f. Check contractor performance to ensure that the labor hours charged appear consistent and reasonable, and that travel charged was necessary and actually occurred.

g. Maintain COR documentation, which includes, but is not limited to: a copy of the contract, agreement, or order, minutes of meetings, e-mail correspondence, approved/accepted QASP, interim and final inspection reports, schedules, invoices and payment log, documentation of acceptance/rejection of deliverables, CO correspondence, and copies of modifications.

h. Refer to the CO and/or designee those matters, other than purely technical problems, that may affect the contract, agreement, or order.

i. Inform the CO when the contractor is known to be behind schedule and coordinating corrective actions which are necessary to restore the performance schedule.

j. Furnish to the CO a copy of any contractually significant correspondence in order to prevent possible misunderstanding or the creation of a condition that may be the basis of a later claim or dispute.

k. Provide disposition advice on GFP, or contractor-acquired property, as requested by the CO.

l. Report to the CO suspected procurement fraud, bribery, conflicts of interest, and other alleged improper conduct.

m. Review and submit recommendations to the COR on subcontracts with respect to their relationship with the prime contract, agreement, or order.

n. Assure that the contractor has a current facility clearance as well as appropriate clearances for its employees to have access to Government sites or classified material as soon as it is determined that access to sites or classified material will be required.

o. Provide necessary Government interpretation of the contract’s technical requirements from cognizant sources, as requested by the contractor.

p. Ensure that the proper MC&FP offices are notified at contract, agreement, or order conclusion, or when contractor employees depart during the period of performance, and facilitate the collection of badges, cancellation of systems access and security clearances.

q. The COR is required to perform ancillary duties and responsibilities by the requiring activity or COR management.

6. In accordance with FAR 1.602-2(d)(7)(v), you are advised that as the COR you may be held personally and financially liable for any unauthorized acts or non-ratifiable commitments. Only the CO has the authority to make changes to the contract, agreement, or order that affects price, quality, quantity, or other terms and conditions of the contract.

FEDSIM is a Client Support Center housed within GSA, FAS, AAS 4

To avoid unauthorized or non-ratifiable commitments, you must make it clear to the contractor that you do not have authority to give such direction. Whenever there is the potential that discussions may impact any of the areas described above, contact the CO for guidance.

7. This designation does not authorize you to direct the contractor to perform work unless explicitly provided for in the contract, agreement, or order, nor does it authorize you to take any other action not specifically stated in this memorandum. The following are expressly excluded from this designation:

a. Modifying the stated terms, conditions, or costs of the contract, agreement, or order.

b. Waiving the Government’s rights with regard to the contractor’s compliance with the specifications, price, delivery, or any other terms or conditions.

c. Approving items of cost not specifically authorized by the contract, agreement, or order.

d. Directing changes to the contract, agreement, or order.

e. Executing supplemental agreements.

f. Rendering a decision on any dispute under the Disputes provision of the contract, agreement, or order.

g. Taking any action with respect to termination, except to notify the CO of a recommendation.

h. Authorizing delivery or disposition of GFP not specifically authorized by the CO.

i. Giving guidance to the contractor, either verbally or in writing, which might be interpreted as a change in the scope or terms of the contract, agreement, or order.

j. Discussing procurement plans or any other advance information that might provide preferential treatment of one firm over another.

k. Interfering with the contractor’s management of employees, such as “supervising” or otherwise directing the work efforts of a contractor’s employee.

As the COR, you are strongly encouraged to contact the CO for clarification if uncertain of your authority and responsibility. Responsibilities outlined in this memorandum are not intended to be all-inclusive.

Please acknowledge that you accept this designation by signing below and returning this memo within three business days to the CO.

The COR shall retain a signed copy of this appointment letter.

Contracting Officer:

Kristen Jaremback Date Contracting Officer FEDSIM Acquisition, DOD

8/23/2022

FEDSIM is a Client Support Center housed within GSA, FAS, AAS 5

COR Acknowledgement:

I have received, read, and accepted this designation.

John Stephens Date

Copy: COR, Supervisor, Contractor Enclosure: COR SOP

8/23/2022