Attachment A- Contractor Requirements.docx

This attachment details contractor requirements for Montana State University Athletics' rodeo stock procurement through an Invitation for Bid (IFB). MSU seeks a Professional Rodeo Cowboys Association (PRCA)-certified stock contractor to provide approximately 50 bucking horses and 25-28 bulls for four performances during the Spring Rodeo events scheduled for April 9-12, 2026; April 8-11, 2027; and April 6-9, 2028. The contractor must also supply livestock for 24 annual practice sessions (August through May) with a minimum of 12 bulls and 12 broncs. Required services include transportation of livestock to and from Brick Breeden Fieldhouse, a crew of five personnel for sorting and loading duties, three pickup men, and grain for the stock (with MSU providing hay). The initial contract term is three years with renewal options available through a maximum seven-year period. The IFB opened February 3, 2026, at 10:00 AM MST, with proposals due February 17, 2026, at 2:00 PM MST. The contract number is MSU-IFB-2026-0790, and the primary contact is Mary Hardin (mary.hardin1@montana.edu).

Qualified bidders must demonstrate a minimum of 10 years of experience working rodeo events, including college rodeo, with documented experience at professional rodeo events and working-level familiarity with Brick Breeden Fieldhouse rodeo production. All costs associated with services must be clearly disclosed in proposals, with undisclosed expenses considered non-applicable and the University accepting no liability for such items. Payment terms are Net 30 with 0% discount. Upon award, contractors must register in SmartBuyMSU and comply with Montana nondiscrimination requirements per HB 356. Bidders are required to submit a current W-9 form, company name, remit-to address if different from the W-9, contract liaison and signatory information, with references potentially required for evaluation and negative references subject to proposal disqualification. No specific set-aside designations for disadvantaged enterprises are indicated in the solicitation materials.