1367633-event.pdf
PDF 389 KB Posted
- Attached to
- Rodeo Stock Contractors
- Solicitation number
- MSU-IFB-2026-0790
- Issued by
- Gallatin County, Montana
About this file
This is an Invitation for Bid (IFB) document from Montana State University Athletics for rodeo stock contractor services. Montana State University Athletics is soliciting bids for a stock contractor to provide livestock and support services for the annual spring rodeo and practice sessions throughout the year. The contractor must provide approximately 50 bucking horses and 25-28 bulls for four performances of the Spring Rodeo, with dates scheduled for April 9-12, 2026; April 8-11, 2027; and April 6-9, 2028. Additional services include 24 practice sessions during the year (August through May) with a minimum of 12 bulls and 12 broncs, transportation of livestock to and from Brick Breeden Fieldhouse, a crew of 5 personnel for sorting and loading duties, 3 pickup men, and grain for the stock. The IFB opened on February 3, 2026, at 10:00 AM MST, with bids due by February 17, 2026, at 2:00 PM MST. The contract number is MSU-IFB-2026-0790, and the primary contact is Mary Hardin (mary.hardin1@montana.edu). The contract spans three service years (2026, 2027, and 2028), with separate line items for pricing each year.
The contractor must be a Professional Rodeo Cowboys Association (PRCA) member with a minimum of 10 years of experience working rodeo events, including college rodeo, and demonstrated experience working professional rodeo events with verifiable dates, locations, and event names. The contractor must also be familiar with rodeo production at Brick Breeden Fieldhouse in a working capacity. Bidders must provide a current W-9 form, company name, remit-to address if different from the W-9, contract liaison information, and contract signatory details. References may be required, and negative references may result in proposal disqualification. All costs associated with the service must be disclosed in the proposal; any costs not disclosed will be deemed non-applicable, and the University will not be liable for undisclosed expenses. Payment terms are Net 30 with 0% discount. Bidders must register in SmartBuyMSU if awarded the contract. The document includes compliance requirements regarding nondiscrimination against firearm entities per Montana law (HB 356).
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Other files
| File | Type | Posted |
|---|---|---|
| 2026-MSU-01088 Rodeo Stock Contractor Draft Contract.docx | DOCX document | |
| Attachment A- Contractor Requirements.docx | DOCX document |
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Text version
03 February 2026
Rodeo Stock Contractors Montana State University Athletics is seeking a stock contractor for the annual spring rodeo and practice sessions throughout the year.
03 February 2026
Open 2/3/2026 10:00 AM MST Type Invitation For Bid Close 2/17/2026 2:00 PM MST Number MSU-IFB-2026-0790 Currency US Dollar
Sealed Until 2/17/2026 2:00 PM MST
Payment Terms 0% 0, Net 30
03 February 2026
Contacts Mary Hardin mary.hardin1@montana.edu
03 February 2026
Commodity Codes Commodity Code Description 3210 Livestock, Fish & Game - Livestock Services
03 February 202603 February 202603 February 202603 February 202603 February 202603 February 202603 February 202603 February 202603 February 2026 mailto:mary.hardin1@montana.edu
Montana State University Athletics is seeking a stock contractor for the annual spring rodeo and practice sessions throughout the year.
Requirements:
PRCA stock contractor – Professional Rodeo Cowboys Association
Rough stock for 4 performances of Spring Rodeo. Approximately 50 bucking horses and 25-28 bulls.
o 2026 Spring Rodeo is April 9-12, 2026 o 2027 Spring Rodeo is April 8-11, 2027 o 2028 Spring Rodeo is April 6-9, 2028
Transportation to Brick Breeden Fieldhouse from livestock holding area and back - roughly 20 minutes each way.
Crew of 5 to help with sorting, loading, and chute boss duties on the rough stock end.
3 pickup men
Grain for stock. MSU will provide hay.
24 practice sessions during the year (August through May) with minimum of 12 bulls and 12 broncs.
Minimum of 10 years working rodeo events, including college rodeo.
Experience working professional rodeo events.
o Provide dates, location, and event name.
Familiarity with rodeo production in Brick Breeden Fieldhouse, in a working capacity not as a spectator.
Description
Required to View Event
Prerequisites Required to Enter Bid
03 February 2026
1. Please review and accept the instructions for submitting a bid.
2. Please review and accept the contract term.
3. Please review and accept our IFB general requirements.
4. Please review and accept the University's Single Point of Contact clause.
5. Please review and accept the University's insurance requirements.
6. Please review and accept the University's transition assistance clause.
7. Please review and accept the University's contract termination clause.
8. Please review and accept the University's Pricing clause.
9. Please review and accept the University's All-or-None Award clause.
10. Please review and accept the attached Contract.
11.
Please review and accept Montana State University's contract standard terms and conditions identified herein. Offerors requesting additions or exceptions to the standard terms and conditions must submit them to the procurement officer by the Q&A deadline. The University reserves the right to address nonmaterial requests for exceptions to the standard terms and conditions and contract language with the highest scoring offeror during contract negotiation.
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Buyer Attachments
1. 2026-MSU-01088 Rodeo Stock Contractor Draft Contract.docx
2. Attachment A- Contractor Requirements.docx
03 February 202603 February 202603 February 202603 February 202603 February 202603 February 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzY3NjMzLTE5NjUwMjQwODAyMDI2LU1TVS0wMTA4OCBSb2RlbyBTdG9jayBDb250cmFjdG9yIERyYWZ0IENvbnRyYWN0LmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzY3NjMzLTE5NjMxNjc1MzNBdHRhY2htZW50IEEtIENvbnRyYWN0b3IgUmVxdWlyZW1lbnRzLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1.1:
Instructions:
1.1.1 I understand it is my responsibility to check the Q&A board before submitting a bid.
1.1.2
I understand that if Bidder advances to the final selection process, Bidder may be required to provide a minimum of three (3) references that have used the services of the type proposed in this IFB, preferably within the last three (3) years. These references may be contacted to verify Offeror’s ability to perform the contract. The University reserves the right to use any information or additional references deemed necessary to establish the ability of the Offeror to perform the conditions of the contract.
Negative references may be grounds for proposal disqualification.
1.1.3 Provide a current W-9 form.
1.1.4 Provide company name used on invoices.
1.1.5 Provide complete remit to address for payments if it differs from the address on the W-9.
1.1.6 Provide contact information for the contract liaison: __________ is Contractor's liaison.
(Address): (City, State, ZIP): Telephone: Cell Phone: Fax: E-mail:
1.1.7 Provide name, title and email address for Contract signatory. Montana State University routes Contracts electronically for signatures through DocuSign.
1.1.8 I certify that Bidder can meet the required specifications detailed in Attachment A- Contractor Requirements found in Buyer Attachments section.
1.1.9 I certify that Bidder has a minimum of 10 years of experience working rodeo events, including college rodeo.
1.1.10 Bidder must have experience working professional rodeo events. Provide dates, locations, and event names of previous experience.
1.1.11 I certify that Bidder is familiar with the rodeo production in Brick Breeden Fieldhouse in a working capacity.
1.1.12 I understand that any and all costs associated with my service must be disclosed in my proposal. Any and all costs not disclosed in my proposal will be deemed non-applicable. I understand the University is not liable to pay any cost that was not disclosed in my proposal.
1.1.13 I understand if awarded the Contract, I will be required to register in SmartBuyMSU, Montana State University's e-procurement solution powered by Jaggaer.
1.1.14 Provide contact information for the Supplier Registration Information: is Accounting/Financial liaison. (Address): (City, State, ZIP): Telephone: Cell Phone: Fax:
Group 2.1: Group 2: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.
Instructions:
Instructions: Offeror's certification is made in compliance with nd in reference to HB 356, Ch. 193 Mont. L 2023 (HB 356) and the terms defined therein. If Offeror determines the provisions o HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.
2.1.1
Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.
2.1.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the contract, the Contractor shall submit a statement setting forth in detail the basis for such determination.
2.1.3 Please confirm whether you are a governmental entity, are not a “company” that exists to make a profit or are a company with fewer than 10 full-time employees.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 2026 Services 1 YR - Year
Provide pricing for 2026 rodeo and training session services described in Attachment A- Contractor Requirements.
S2 2027 Services 1 YR - Year
Provide pricing for 2027 rodeo and training session services described in Attachment A- Contractor Requirements.
S3 2028 Services 1 YR - Year
Provide pricing for 2028 rodeo and training session services described in Attachment A- Contractor Requirements.
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