Attachment A-Calibration of IH Equipment SOW.pdf

Scope of Work Calibration of IH Equipment Services

1. REQIREMENTS: The Contractor shall provide Ralph H. Johnson Veterans

Administration Healthcare System (RHJVA HCS), 109 Bee Street, Charleston, SC 29403 will calibrate, repair as needed, various industrial hygiene equipment. These services shall include all services, supplies, labor, travel (pickup and/or delivery/return shipping) and support to annually calibrate all pieces of IH equipment owned and used by RHJVA

HCS Safety Service.

2. CONTRACTORS’ RESPONSIBILITIES: In accomplishing any work required under this contract, the Contractor is totally responsible for its full compliance with all applicable federal, state, and local government policies, regulation, procedures, specifications, industry standards such as ISO9001, SO/IEC 17025, and ANSI Z540-1 requirements.

3. CONTRACTORS’ WORK HOURS: All work performed at RHJVA HCS shall occur between the hours of 0730 and 1630, Monday through Friday. Contractor and

Contracting Officer’s Representative (COR) shall schedule pick-up and delivery of IH equipment on mutually agreed upon dates Repairs will be approved by COR prior to work being performed. Contractor shall also follow all VA safety, manufacturers, and security requirements

6. PICK-UP/DELIVERY SCHEDULE OPTIONS:

a. Contractor and Contracting Officer’s Representative (COR) shall schedule pickup and delivery of IH equipment on mutually agreed upon dates to occur no more than week (7 business days from initial request). Failure to pick up or deliver equipment within two weeks (14) business days from initial request will be considered a failure by the

Contractor to perform the contractual obligations. Contractor shall provide the COR at least 24 hours before arriving on RHJ VA MC Premises. Pick-ups and deliveries of equipment will occur on a periodic basis and/or at the very least, annually for each piece of owned IH equipment.

b. Contracting Officer’s Representative (COR) will have equipment ready and available for Contractor pick up on a periodic basis and/or at the very least, annually for each piece of owned IH equipment. Contractor will be responsible for all return shipping cost of equipment. Contractor will be responsible for any damages or loss of equipment. Upon, notification to COR on damaged or loss of equipment comparable replacement equipment will have to be agreed upon.

7. CONTRACTOR QUALIFICATIONS: Laboratories shall have adequate equipment to perform testing or calibration task and personnel with the competence to perform testing or calibration. The laboratory shall be able to produce quality reports and furnished clear, complete certificates of calibration for each piece of equipment.

Calibration laboratories are considered competent to provide calibration services when they have been accredited by ISO/IEC 17025, ISO 90001 and ANSI/NCSL Z540-1. All accreditation certificates must be submitted prior to award.

8. REFERANCES: Vendor shall supply at least two references of VA hospitals that they have calibrated IH equipment for in past. Location, address, name of POC and phone number

9. MANDATORY ELECTRONIC INVOICEING AND CONTRACTOR

PAYMENT INSTRUCTION: Vendors must comply with the VA mandatory electronic invoicing rule by using either of the two methods below:

a. The Financial Service Center uses a third-party contractor, OB10, to transition vendors from paper to electronic invoice submission. For information on OB10 electronic invoicing set-up, vendors should call 877-752-0900, or email

USClientServices@ob10.com

b. A system that conforms to the X12 electronic data interchange (EDI) format established by the Accredited Standards Center. For FSC e-invoicing information, please call 877-353-9791 or email vafsccshd@va.gov. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the

Contracting Officer’s Technical Representative (COTR), and submitted to VA FSC, P. O.

BOX 149971, AUSTIN, TX 78714.

The Contractor shall provide invoices for work completed with a properly prepared invoice will contain:

o Invoice Number and Date o Contractor’s Name and Address o Accurate Purchase Order Number o Itemize Service provided and Date

Itemize the following categories of charges:

LABOR

1. Travel Hours

2. On-Site Work Hours

EACH PIECE OF EQUIPMENT & CALIBRATION RATE

o Total amount due

10. PROOF OF BUSINESS LICENSES: Contractor is responsible for acquisition of all applicable certification required by law. Contractor shall certify that it acknowledges and is in possession of all required business licenses and permits.

11. REFERENCES: Contractor shall have five years of on-the job experience in one or more of the areas of Certified Calibration Technician. Provide three references from current customers of similar or larger size and complexity to that of RHJVA HCS.

12 . PERSONNEL Qualifications: Contractor shall certify that the Contractor's supervisor(s) and all technicians that will service equipment on or off RHJVA HCS mailto:USClientServices@ob10.com mailto:vafsccshd@va.gov premises have received calibration certification from accrediting program. Certificates should be submitted when acquisition package is published.

13. Period of Performance:

2022 (Base year) 30 Sep 2022–29 Sep 2023

2023 (Option year 1) 30 Sep 2023–29 Sep 2024

2024 (Option Year 2) 30 Sep 2024–29 Sep 2025

2025 (Option year 3) 30 Sep 2025–29 Sep 2026

2026 (Option year 4) 30 Sep 2026–29 Sep 2027

14. Contractor shall provide a Published Price List for calibration of each piece of equipment. The Inventory List provided below is representative of all IH equipment owned at this time however, we may have to purchase new or remove equipment from year to year from the listing:

BASE YEAR TOTAL:______________

Quantity

Equipment Model Manufacturer Calibration Cost

Total

Cost

1 Moisture Meter M0220 Extech Instruments

1 Large Sound Level Meter HD600 Extech Instruments

1 Small Sound Level Meter 407732 Extech Instruments

1 Acoustical Calibrator CL304 Metrosonics Inc.

1 Compuflow 8650 Indoor Air

Quality Meter (Alnor) CF8585M Alnor

1 IAQ Meter with C02 (Alnor) 8650 TSI Inc.

1 Co2 Analyzer EA80 Extech Instruments

2 Heat Stress Wbgt Meter HT30 Extech Instruments

1 Sound Level Calibrator 407766 Extech Instruments

1 Sound Level Calibrator 407744 Extech Instruments

1 Handheld Air Particle Counter

(Apc) 9303-01 TSI Inc.

1 Drager Analyzer CMS 6405300 Drager

6 Sensidyne Air Sampling Pump

0.5-4 Lpm BDXII Gillian

1 Q-Trak IAQ Monitor 7575 TSI Inc.

Q-Trak VOC Monitor Probe 987 TSI Inc.

1 Light Meter LM-120 Amprobe

1 DustTrak II 8530 TSI Inc.

Bios Dry Calibrator

Defender

520-M Mesa Labs

1 Primary Calibrator 4046 TSI

1 Acoustical Calibrator AC-300 3M

10 Noise Dosimeter e5 Edge 3M

1 Balometer Kit (2X2) EBY731 TSI

1 High Density Videoscope Kit HDV640 Extech Instruments

1 Bio-Pump Plus ZBP-205 Zefron

1 Infrared Thermography Meter E80 FLIR

1 Minirae 3000 PGM-7320 Rae

1 Acoustical Calibrator 407722 Extech Instruments

1 Air Velocity Meter 9565 TSI

2 Wet Bulb Globe Temperature

Meter HT200 Extech Instruments

2 Pinless/Pin Moisture Meter M0290 Extech Instruments

Ventis Gas Meter (orange) MX4

Industrial Science

Corp

2 Ventis Gas Meter (black) MX4 ISC

1 IR Thermometer 42509 42509 Extech Instruments

OPTION YEAR 1 TOTAL:______________

Total

Cost

1 Moisture Meter M0220 Extech Instruments

1 Large Sound Level Meter HD600 Extech Instruments

1 Small Sound Level Meter 407732 Extech Instruments

1 Acoustical Calibrator CL304 Metrosonics Inc.

1 Compuflow 8650 Indoor Air

Quality Meter (Alnor) CF8585M Alnor

1 IAQ Meter with C02 (Alnor) 8650 TSI Inc.

1 Co2 Analyzer EA80 Extech Instruments

2 Heat Stress Wbgt Meter HT30 Extech Instruments

1 Sound Level Calibrator 407766 Extech Instruments

1 Sound Level Calibrator 407744 Extech Instruments

1 Handheld Air Particle Counter

(Apc) 9303-01 TSI Inc.

1 Drager Analyzer CMS 6405300 Drager

6 Sensidyne Air Sampling Pump

0.5-4 Lpm BDXII Gillian

1 Q-Trak IAQ Monitor 7575 TSI Inc.

Q-Trak VOC Monitor Probe 987 TSI Inc.

1 Light Meter LM-120 Amprobe

1 DustTrak II 8530 TSI Inc.

Bios Dry Calibrator

Defender

520-M Mesa Labs

1 Primary Calibrator 4046 TSI

1 Acoustical Calibrator AC-300 3M

10 Noise Dosimeter e5 Edge 3M

1 Balometer Kit (2X2) EBY731 TSI

1 High Density Videoscope Kit HDV640 Extech Instruments

1 Bio-Pump Plus ZBP-205 Zefron

1 Infrared Thermography Meter E80 FLIR

1 Minirae 3000 PGM-7320 Rae

1 Acoustical Calibrator 407722 Extech Instruments

1 Air Velocity Meter 9565 TSI

2 Wet Bulb Globe Temperature

Meter HT200 Extech Instruments

2 Pinless/Pin Moisture Meter M0290 Extech Instruments

Ventis Gas Meter (orange) MX4

Industrial Science

Corp

OPTION YEAR 2 TOTAL:______________

Total

Cost

1 Moisture Meter M0220 Extech Instruments

1 Large Sound Level Meter HD600 Extech Instruments

1 Small Sound Level Meter 407732 Extech Instruments

1 Acoustical Calibrator CL304 Metrosonics Inc.

1 Compuflow 8650 Indoor Air

Quality Meter (Alnor) CF8585M Alnor

1 IAQ Meter with C02 (Alnor) 8650 TSI Inc.

1 Co2 Analyzer EA80 Extech Instruments

2 Heat Stress Wbgt Meter HT30 Extech Instruments

1 Sound Level Calibrator 407766 Extech Instruments

1 Sound Level Calibrator 407744 Extech Instruments

1 Handheld Air Particle Counter

(Apc) 9303-01 TSI Inc.

1 Drager Analyzer CMS 6405300 Drager

6 Sensidyne Air Sampling Pump

0.5-4 Lpm BDXII Gillian

1 Q-Trak IAQ Monitor 7575 TSI Inc.

Q-Trak VOC Monitor Probe 987 TSI Inc.

1 Light Meter LM-120 Amprobe

1 DustTrak II 8530 TSI Inc.

Bios Dry Calibrator

Defender

520-M Mesa Labs

1 Primary Calibrator 4046 TSI

1 Acoustical Calibrator AC-300 3M

10 Noise Dosimeter e5 Edge 3M

1 Balometer Kit (2X2) EBY731 TSI

1 High Density Videoscope Kit HDV640 Extech Instruments

1 Bio-Pump Plus ZBP-205 Zefron

1 Infrared Thermography Meter E80 FLIR

1 Minirae 3000 PGM-7320 Rae

1 Acoustical Calibrator 407722 Extech Instruments

1 Air Velocity Meter 9565 TSI

2 Wet Bulb Globe Temperature

Meter HT200 Extech Instruments

2 Pinless/Pin Moisture Meter M0290 Extech Instruments

Ventis Gas Meter (orange) MX4

Industrial Science

Corp

OPTION YEAR 3 TOTAL:______________

Total

Cost

1 Moisture Meter M0220 Extech Instruments

1 Large Sound Level Meter HD600 Extech Instruments

1 Small Sound Level Meter 407732 Extech Instruments

1 Acoustical Calibrator CL304 Metrosonics Inc.

1 Compuflow 8650 Indoor Air

Quality Meter (Alnor) CF8585M Alnor

1 IAQ Meter with C02 (Alnor) 8650 TSI Inc.

1 Co2 Analyzer EA80 Extech Instruments

2 Heat Stress Wbgt Meter HT30 Extech Instruments

1 Sound Level Calibrator 407766 Extech Instruments

1 Sound Level Calibrator 407744 Extech Instruments

1 Handheld Air Particle Counter

(Apc) 9303-01 TSI Inc.

1 Drager Analyzer CMS 6405300 Drager

6 Sensidyne Air Sampling Pump

0.5-4 Lpm BDXII Gillian

1 Q-Trak IAQ Monitor 7575 TSI Inc.

Q-Trak VOC Monitor Probe 987 TSI Inc.

1 Light Meter LM-120 Amprobe

1 DustTrak II 8530 TSI Inc.

Bios Dry Calibrator

Defender

520-M Mesa Labs

1 Primary Calibrator 4046 TSI

1 Acoustical Calibrator AC-300 3M

10 Noise Dosimeter e5 Edge 3M

1 Balometer Kit (2X2) EBY731 TSI

1 High Density Videoscope Kit HDV640 Extech Instruments

1 Bio-Pump Plus ZBP-205 Zefron

1 Infrared Thermography Meter E80 FLIR

1 Minirae 3000 PGM-7320 Rae

1 Acoustical Calibrator 407722 Extech Instruments

1 Air Velocity Meter 9565 TSI

2 Wet Bulb Globe Temperature

Meter HT200 Extech Instruments

2 Pinless/Pin Moisture Meter M0290 Extech Instruments

Ventis Gas Meter (orange) MX4

Industrial Science

Corp

OPTION YEAR 4 TOTAL:______________

Total

Cost

1 Moisture Meter M0220 Extech Instruments

1 Large Sound Level Meter HD600 Extech Instruments

1 Small Sound Level Meter 407732 Extech Instruments

1 Acoustical Calibrator CL304 Metrosonics Inc.

1 Compuflow 8650 Indoor Air

Quality Meter (Alnor) CF8585M Alnor

1 IAQ Meter with C02 (Alnor) 8650 TSI Inc.

1 Co2 Analyzer EA80 Extech Instruments

2 Heat Stress Wbgt Meter HT30 Extech Instruments

1 Sound Level Calibrator 407766 Extech Instruments

1 Sound Level Calibrator 407744 Extech Instruments

1 Handheld Air Particle Counter

(Apc) 9303-01 TSI Inc.

1 Drager Analyzer CMS 6405300 Drager

6 Sensidyne Air Sampling Pump

0.5-4 Lpm BDXII Gillian

1 Q-Trak IAQ Monitor 7575 TSI Inc.

Q-Trak VOC Monitor 987 TSI Inc.

1 Light Meter LM-120 Amprobe

1 DustTrak II 8530 TSI Inc.

Bios Dry Calibrator

Defender

520-M Mesa Labs

1 Primary Calibrator 4046 TSI

1 Acoustical Calibrator AC-300 3M

10 Noise Dosimeter e5 Edge 3M

1 Balometer Kit (2X2) EBY731 TSI

1 High Density Videoscope Kit HDV640 Extech Instruments

1 Bio-Pump Plus ZBP-205 Zefron

1 Infrared Thermography Meter E80 FLIR

1 Minirae 3000 PGM-7320 Rae

1 Acoustical Calibrator 407722 Extech Instruments

1 Air Velocity Meter 9565 TSI

2 Wet Bulb Globe Temperature

Meter HT200 Extech Instruments

2 Pinless/Pin Moisture Meter M0290 Extech Instruments

Ventis Gas Meter (orange) MX4

Industrial Science

Corp