Attachment A - AHA Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Synopsis/Solicitation Solicitation Number: 75R60224Q00164 Posted Date: September 10, 2024 Date, Time and Place Where Offers are Due: September 16, 2024 at 2:00PM (ET)

Monica Moore-Hayes at mmoorehayes@hrsa.gov Classification Code: U005 NAICS Code: 813910

Contracting Office Address

Office of Acquisitions Management & Policy (OAMP) Office of Federal Assistance and Acquisition Management (OFAAM) Health Resources and Services Administration (HRSA) 5600 Fishers Lane Rockville, MD 20857

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 13.106 “Soliciting competition, evaluation of quotations or offers, award and documentation,” as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation, proposals are being requested and a written solicitation document will not be issued.

The Health Resources and Services Administration (HRSA) is contemplating issuance of award pursuant to Federal Acquisition Regulation (FAR) Part 13.106.

This combined synopsis/solicitation (75R60224Q00164) is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96.

Statement of Work

I. Background

The Department of Health and Human Services (HHS) and the Health Resources and Services Administration (HRSA) are responsible for programs and policies to assure access to health care services, including an adequate supply of health professionals. Enhanced data and information on the physician workforce are critical to this effort.

Within HRSA, the National Center for Health Workforce Analysis (NCHWA) is acquiring data from various organizations and professional associations that collect workforce data to estimate current national and state supply as well as to track trends over time.

mailto:mmoorehayes@hrsa.gov

It is critical for supply and demand projection models, examining migration patterns, for identification of shortage areas, identifying workforce trends, and for the Bureau of Health Workforce (BHW) Area Health Resource Files.

II. Purpose and Problem Statement

The purpose of this requirement is to procure the American Hospital Association (AHA)’s 2023 Annual Survey Database (ASDB) and the DataQuery application. The ASDB file and DataQuery application are unique, the only source of hospital information on locations and practice types with details regarding their facility type, utilization, finance, and staffing. This file is needed to estimate hospitals for current health occupational supply at the state and national level, track health workforce trends over time and ensure that HRSA can compare these trends from year to year.

III. Period of Performance/Place of Performance

The period of performance is September 25, 2024 through September 24, 2025.

Performance will be carried out at the contractor’s facility. Data will be delivered via an emailed, secure electronic download link, maintained by the American Hospital Association (AHA), to the Contracting Officer Representative

(COR).

IV. Tasks

Task 1: General Description (Data Elements)

The following data elements shall be included in the AHA 2023 ASDB File:

a. Identifying Information

i. Unique ID (Unique AHA identification Number)

ii. AHA Region code

iii. AHA state code

iv. AHA hospital number

b. Reporting Period

i. Beginning of reporting period variables

ii. End of reporting period variables

iii. Days open during reporting period

c. Organizational Structure

i. Control information including non-federal govt, non-govt not-for profit, investor owned for profit, and fed govt

ii. Service type

iii. Other information listed on organizational structure category (i.e., children hospital, subsidiary corporation, contract managed hospital, etc.)

iv. Hospital name, city, and state

d. Facilities and Services

i. All service or facility information listed from C.1 to C.105

ii. Question about integration of behavioral health service including all sub-items (C.

106)

iii. All information of the physician-organization arrangements including number of physicians, hospital ownership share, physician ownership share, parent corporation ownership share, and insurance ownership share (C. 107A)

iv. Hospital ownership percentage and number of physicians for solo practice, single specialty group, and multi-specialty group (C. 107B)

v. Percentage of primary care (C.107C)

vi. Percentage of specialty care (C.107D)

vii. Total number of physicians from C.108

viii. Joint venture arrangement and participant questions (C. 109A to C.109D)

e. Insurance and Alternative Payment Models

i. Insurance information including Health plan status for hospital and system and location state

(D.1- D.3), Insurance products (D.4), In-network/outside of network Payment type questions (D.5- D.7), and Self-administered health plan (D.8)

ii. Alternative payment model information from D.9 to D.20

f. Total Facility Beds, Utilization, Finances, and Staffing

Beds and Utilization Medicare/Medicaid Utilization Financial Revenue by Type Uncompensated Care & Provider Taxes Revenue by Payer

Financial Performance-Margin Fixed Assets Total Capital Expenses Information Technology and Cybersecurity Staffing Privileged Physicians Hospitalists Intensivists Advanced Practice Registered Nurses/Physician Assistants Foreign Educated Nurses

g. Supplemental Information

i. Satellite outpatient department service from F.1a to F1b including all service types

ii. Participation in a group purchasing arrangement

iii. Direct purchase of medical/surgical supplies from a distributor

iv. New graduate RN number

v. Current partnership with types of organization for community or other

vi. Patient and family advisory council

vii. Policy or guidelines to facilitate unrestricted access, 24 hours a day

Task 2: Documentation to Accompany the Hospital Survey Data File

The Contractor (and/or any subcontractor) shall provide:

A Data Dictionary for each file with the names of each data element in the file and the length of each variable (the maximum length allocated to a variable).

A Codebook listing the data elements and data element values. The Codebook shall detail the meaning of each data element value contained in the AHA 2023 ASDB File.

Task 3: Access on the AHA DataQuery Application

The Contractor (and/or any subcontractor) shall provide:

1. Account set up for the DataQuery Application.

2. User support for troubles and/or questions.

Task 4: Standard for Encryption

The Contractor (and/or any subcontractor) shall: **

1. Comply with the HHS Standard for Encryption of Computing Devices and Information to prevent unauthorized access to government information.

2. Encrypt all sensitive federal data and information (i.e., PII, protected health information (PHI), proprietary information, etc.) in transit (i.e., email, network connections, etc.) and at rest (i.e., servers, storage devices, mobile devices, backup media, etc.) with FIPS 140-2 validated encryption solution.

V. Schedule of Deliverables:

Section 508 requires that all external public facing content and non-public facing official agency communications be accessible. Regardless of format, all digital content or communications materials produced as deliverables under this contract must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities.

The contractor shall complete and submit the applicable HHS Section 508 Accessibility Compliance Checklist per Section 508 deliverable. The checklist will serve as an artifact declaration of the Section 508 deliverable's compliance. Remediation of any Section 508 deliverables that do not comply with the applicable requirements as set forth below shall be the contractor's responsibility.

HHS guidance and checklists regarding accessibility of documents can be found at https://www.hhs.gov/web/section-508/accessibility-checklists/index.html.

1 One license for AHA Year End 2023 ASDB File (up to 4 users).

2 One Data Dictionary. This file will be a text document.

3 One Codebook. This file will be a text document 4 One license for AHA DataQuery Application (1 user)

All deliverables will be transferred electronically to HRSA using SEFT, a secure email and file transfer service. The accounts are free and can be obtained at https://secureemail.nih.gov/bds/Login.do.

VI. Payment Schedule:

The contractor shall be reimbursed in one (1) firm-fixed-price payment, within 30 days of acceptance of invoice.

Pricing Schedule:

Line Item Description Quantity Unit Price Total Price 0001 AHA Year End 2023

ASDB File, Data Dictionary, Codebook and

License for AHA DataQuery Application http://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://secureemail.nih.gov/bds/Login.do