Attachment A - 571-60-15 D7 3K Asphalt Tank w Pump - Dated July 2022.docx

Specification No. 571-60-15 D7 Specification No. 571-60-15 Questionnaire for Liquid Asphalt Storage Tank, 3,000 Gallon, Vertical, Heated State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for 3,000-Gallon, Vertical, Electric Heated, Liquid Asphalt Storage Tank, with Installation July 2022 This specification and questionnaire covers a 3,000-gallon, vertical, liquid asphalt storage tank, with substantial iron frame mounting, electric heater, and installation at the specified facility, for use by the Department of Transportation in highway maintenance operations.

Each bidder shall submit with his bid descriptive literature and specifications describing all the equipment proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished. If this information is not furnished, the bid may not be considered.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Proposal for a period of not less than 5 years and has produced and sold such equipment to the satisfaction of previous buyers.

· Parts and service for the equipment proposed are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid. If the questionnaire is returned incomplete or is not returned, the bid may not be considered.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds.

Specified Requirements:

This specification is intended to describe a 3,000-gallon insulated, liquid asphalt storage tank with gravity feed loading system, electric heating system, timed mechanical agitator, and installation at the location(s) in the “Bid Response”.

Complies: |_| Yes |_| No The following accessories and options shall be included:

Tank:

The tank shall include the following standard or optional equipment:

The material thickness of the shell and heads shall be a minimum 1/4” carbon steel.

The tank shall be supported by heavy duty channel, angle or “I” beam framework, capable of supporting the tank when filled to capacity. The framework shall place the loading valves a minimum of 5’ 6” above concrete pad to allow for gravity flow loading of patching equipment unless pump system is specified in District options. The location of these valves shall be close to the bottom of the tank.

Complies: |_| Yes |_| No A manhole with a minimum diameter of 20” shall be provided in the top of tank.

Complies: |_| Yes |_| No The tank shall include an internal vent and overflow connection, safety drain and/or a bottom drain for complete tank drain.

The bottom drain shall be positioned in a sump or the lowest portion of the tank to ensure complete draining.

Complies: |_| Yes |_| No The tank shall be fully wrapped and insulated with a minimum of 3” foil backed fiberglass insulation or equal R-value.

The outer tank shall be covered (jacketed) with approximately 18-gauge aluminum, or fiberglass protective covering.

A protected, securable and OSHA approved set of service stairs or caged access ladder and catwalk(s) with safety railings, steps and handholds shall be provided to allow access to the top of the tank.

Complies: |_| Yes |_| No

A large dial thermometer or digital display gauge shall be provided to monitor the temperature of the material.

Complies: |_| Yes |_| No The tank shall include an easily read measuring device to determine the level of material at all times in English and Metric.

A calibration chart, if necessary shall be provided to convert depth in the tank from inches to gallons.

Complies: |_| Yes |_| No |_| Not Required All electric heating and pumping equipment shall be in compliance with N.E.C. code.

Complies: |_| Yes |_| No Heating System:

The tank shall be electrically heated using resistance style heater blankets, heat strips, or a Lo-density unitized heating system with drywell heating elements. System shall include the following features:

· Adjustable thermostat control.

· The heating system shall maintain the material in the tank at 180F under any circumstance or outside temperature of 0°F.

· All required electrical system components including main disconnect switch shall be sized for 240/480 three phase or single phase power as required by the power source at the installation site.

· Weather and vandal-proof box for all controls. The location shall be in the immediate vicinity of the tank but as required by the engineer at the site. All switches and controls in this panel shall be permanently labeled by decal.

Gravity Feed Loading System: See District Specific options on page 6.

The loading system shall include the following features:

· 3” piping and ball valves to efficiently load/unload tank. All lines must include proper heating and insulation for material storage. Check valves shall be installed when needed on the inlet to prevent siphoning.

· An easily removed, serviceable and insulated basket style strainer shall be provided.

· A minimum 12’ long 3” diameter, heavy duty, high temperature hose with quick couplers to attach to the loading/unloading valves.

· Valve insulation shall be fitted, silicone type, and easily removed. Hose clamps, screws, or banding is not acceptable.

· The valves shall have padlock provision for added security.

· If required, a set of open grate OSHA approved anti-slip steps or platform shall be provided to access valves.

Agitation:

Agitation shall be provided by a mechanical paddle type agitation system.

Complies: |_| Yes |_| No The agitator shall be electrically powered by a motor sized to perform the function for a minimum of 5 minutes or a maximum of 30 minutes.

Complies: |_| Yes |_| No The agitator speed shall be such as recommended by the asphalt industry to prevent separation of the product stored.

Complies: |_| Yes |_| No The agitator shall include an electrical timer in one minute increments with settable times on any day of the week.

Complies: |_| Yes |_| No Installation: See District Specific options.

3964 North Gentry Road, Olney IL 62450

The successful bidder must completely install the unit and ensure all the items specified are in working order.

Complies: |_| Yes |_| No Install shall include the delivery, unloading, mounting, and all electrical connections in control panel.

Complies: |_| Yes |_| No The Department of Transportation at each site will complete all site preparation to complete the installation. The successful bidder shall supply dimensioned “shop drawings” after award.

Complies: |_| Yes |_| No The successful bidder shall perform all functions to ensure the tank is operational.

Complies: |_| Yes |_| No If necessary, the vendor shall return after the tank has been filled to test and ensure all functions perform properly.

Complies: |_| Yes |_| No Paint/Finish:

All exterior surfaces normally painted shall be painted flat black color.

The above specifications will be the same for all tanks.

District Specific Tank System Configuration and Options:

District 7 Olney Maintenance Yard Listed below are the requirements for the tank configuration for the requesting District’s system. Some options may be in “Lieu of” or “in Addition to” the base specification.

Concrete Installation Pad and Containment: In “addition” to base specification.

Bidder Responsibilities:

The project will include the pouring of a reinforced concrete pad that is a minimum of 12” thick by 16ft long by 16ft wide. It shall include the seamless construction of reinforced containment walls 30” tall by 8” wide tied to the pad with 5/8” hook bars at 2ft centers and 3 horizontal bars at 1ft centers.

Complies: |_| Yes |_| No At minimum the pad reinforcement bars shall be 5/8” (#5) rebar on 1-foot centers each direction or follow tank manufactures requirements (whichever is more stringent).

Complies: |_| Yes |_| No The concrete shall be a Class SI IDOT approved concrete mix design from an approved source. The top of the concrete pad shall be level and approximately 12” above the existing ground. A 6-mil vapor barrier shall be placed at the bottom of the slab.

Complies: |_| Yes |_| No Provide a stainless-steel bulkhead flange drain through the east containment wall with a 3” polypropylene bolted ball valve that will accept a threaded cam-lock fitting.

Complies: |_| Yes |_| No Coordinate with electrical contractor for any electrical conduit that needs ran through the concrete pad or walls.

Complies: |_| Yes |_| No Coordinate with the tank manufacture to make sure it meets any special requirements needed to set the tank. See attached sketches and pictures.

Complies: |_| Yes |_| No IDOT Responsibilities:

The subbase for the pad will be prepared by IDOT staff which includes excavating 18” below existing ground, compacting bottom of excavation, and backfill and compact with 6” lifts of crushed limestone. The final grading around the pad after the completion of the project will be completed by IDOT.

Electrical Supply Installation: In “addition” to base specification.

Provide electrical service to the tank location from Panel 2 inside building #D0762 approximately a 150-foot distance.

Complies: |_| Yes |_| No Include appropriately sized circuit breakers at Panel 2.

Complies: |_| Yes |_| No Service shall be trenched underground in electrical sunlight resistant conduit at a minimum depth of 2ft. Expansion couplings shall be used where needed.

Complies: |_| Yes |_| No Provide a GFI-protected 20-amp duplex outlet near the tank attached to the outside of the concrete containment wall.

Complies: |_| Yes |_| No All conductors shall be sized in accordance with N.E.C. and installed in sunlight resistant conduit with weather-tight appurtenances and enclosures. Any electrical conduit that needs placed through the concrete pad/walls will need to be coordinated with the construction of the concrete pad. See attached sketches and pictures.

Complies: |_| Yes |_| No Coordinate with IDOT staff to insure the location of existing utilities.

All materials shall be new, first run quality.

Complies: |_| Yes |_| No

Material Pump System: In “addition” to base specification.

The Tank system shall be equipped with an electric 220 volt single or three phase 10 HP motor, 3” reversible 200 gallon per minute pump system designed to pump emulsion, mounted on framework with a 3” lever ball valve between pump and tank. This shall allow loading and unloading the storage tank. All plumbing shall be insulated and heated to prevent cooling.

Complies: |_| Yes |_| No Note: IDOT is aware this option may change overall height of support structure.

Loading Hose: In “Lieu” of standard hose.

A minimum 15’ long 3” diameter, heavy duty, high temperature hose with quick couplers to attach to the loading/unloading valves.

Complies: |_| Yes |_| No Thermometer Control: In “Lieu” of base specification.

Control system shall include a 4” dial type with an operating range of 50 to 350 degrees.

Complies: |_| Yes |_| No General:

One copy of the operator's manual shall be included at delivery of each unit.

Complies: |_| Yes |_| No Three copies of all operator's manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: |_| Yes |_| No Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Training:

Instruction by a qualified factory or dealer personnel covering operation and maintenance of the unit shall be provided for a minimum of two (2) IDOT representatives at the time of delivery. Training not meeting these requirements will be cause for a “Complaint to Vendor”.

Complies: |_| Yes |_| No Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No Tanks and structures must meet all applicable Federal and State codes including electrical components and wind velocity requirements. Successful bidder shall certify that tanks and structures meet such laws and codes.

Complies: |_| Yes |_| No Warranties, Coverage and Duration:

Full coverage warranty on all components and installation for a minimum 12 months shall be provided. Bidder shall attach copy of warranty with bid. Review of the bidder's ability to provide prompt parts and service within the State of Illinois will be considered.

List locations for parts and service:

If No to any portion, explain:

Bid Response:

Bidders will need to send copies of each of the following with their proposal.

a) Specification Questionnaire

b) Descriptive Literature