Attachment 8 - Section L A-E 6-18-25.pdf

Attachment 8 – FA488725R0005 Section L

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY AND WILL BE REMOVED AT TIME OF

AWARD.

L.1. INTRODUCTION

L.1.1. Description of Services The Government is seeking qualifications from Architectural and Engineering (A-E) firms interested in competing for an award under a Firm Fixed-Price, Multiple-Award, Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Mechanical, Electrical, Fire Protection, Civil, Structural, and Architectural Engineering Title I and Title II services in support of various Air Force locations in Arizona including:

Luke Air Force Base, Davis-Monthan Air Force Base, Barry M. Goldwater Range, Gila Bend Auxiliary Airfield, Auxiliary 1 Site, Fort Tuthill, and other related facilities in the greater Phoenix metropolitan area. Design services required will be predominantly for repair, renovation, alterations, and minor construction type projects at Luke AFB. Designs will include preparation of drawings, specifications, design analyses and cost estimates to be used for Request for Proposals for construction. Other types of A-E Services such as site investigation, surveying, drafting and Computer Aided Design services, inspection, planning, studies, and reports may be required as related to the project design.

L.1.2. Basis for Contract Award This is a competitive source selection for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) capable of providing multidisciplinary Architect-Engineer (A-E) services. The source selection will be conducted in accordance with the Brooks Act (40 U.S.C. 1101-1104) and the Federal Acquisition Regulation (FAR) Part 36.6 as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS) and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS). Awards will be based on demonstrated competence and qualifications for the required services. The Government intends to issue an Indefinite Delivery / Indefinite Quantity (IDIQ) contract to the three (3) most highly qualified firms.

L.1.3. Set Aside This acquisition is set-aside for SDVOSBs and will result in a Firm Fixed-Price, Multiple Award, IDIQ contract.

L.1.4. Period of Performance The period of performance will consist of a five-year ordering period. Work will be performed through the issuance of individual task orders.

L.1.5. Ceiling Value and Subsequent Task Orders The ceiling cap for this multiple award IDIQ is $25,000,000.00. The total ceiling value of the multiple award IDIQ will be shared among the three firms awarded contracts with task orders competed among them. Individual task orders are anticipated to be simple concepts and designs for renovation projects worth $500,000.00 to $2,500,000.00 as well as Title II services for projects between $5,000,000.00 to $10,000,000.00. Travel costs for work performed on individual task orders will not be reimbursed under this contract.

L.1.6. Guaranteed Minimum The guaranteed minimum under each IDIQ is $2,500.00. A task order valued at $2,500.00 will be issued shortly after the basic IDIQ is awarded for a pre-performance conference.

L.2. GENERAL INFORMATION

L.2.1. Participation Proposals may only be submitted by certified SDVOSB firms registered in the System for Award Management (SAM) with North American Industrial Classification System (NAICS) code 541330 – Engineering Services. The small business size standard for NAICS code 541330 is $25,500,000.00. Joint Ventures and firms with Teaming Agreements are encouraged to participate. Prospective Offerors should note that FAR clause 52.244-4 – Subcontractors and Outside Associates & Consultants, applies to this contract. FAR 52.244-4 states that: Any subcontractors and outside associates or consultants required by the Contractor in connection with the services covered by the contract will be limited to individuals or firms that were specifically identified and agreed to during negotiations. The Contractor shall obtain Contracting Officer's written consent before making any substitution for these subcontractors, associates, or consultants.

L.2.2. Joint Venture Offerors and Teaming/Partnering Offerors Joint Venture Offerors: Joint Ventures are allowable on competitive SDVOSB set asides. If the Offeror is a joint venture, the Offeror shall provide all required solicitation information for all parties including a copy of the joint venture agreement with the proposal. The agreement shall include information identifying responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture. Either party to the joint venture may submit performance information on behalf of the joint venture. Joint venture performance will be evaluated and rated based on either party’s performance. The Small Business Administration (SBA) must receive Joint Venture Agreements prior to proposal due date and approved before award of a resulting contract. If a joint venture is contemplated, then the assigned SBA Business Opportunity Specialist (BOS) must be advised as soon as possible. Ensure the agreement is submitted to the BOS in sufficient time to permit a regulatory compliance review. Any corrections and/or changes requested must allow for review time by the BOS before the proposal due date. No corrections and/or changes are permitted after the time for submission of offers. The SBA must receive the joint venture agreement and all supporting documentation no less than twenty (20) working days prior to the scheduled date for contract award. Teaming/Partnering Offerors: If the offer is based on a teaming/partnering relationship, the Offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship. For all joint ventures and teaming arrangements, Offerors are reminded of the work performance requirements of 13 CFR 124.513(d) and Clause 52.219-14, Limitations on Subcontracting, as applicable.

L.2.3. Points of Contact The Procuring Contracting Officer (PCO) and Administrative Contracting Officer (ACO) listed below are the Government’s sole points of contact for this acquisition:

56 CONS/PKB 56 CONS/PKB

Mr. David Seifert Mr. Jesse Searles Procuring Contracting Officer Administrative Contracting Officer Telephone: 623-856-2791 Telephone: 623-856-2735 david.seifert.2@us.af.mil jesse.searles@us.af.mil

L.2.4. Request for Information All Requests for Information (RFIs) pertaining to this solicitation must be submitted in writing using the Microsoft Excel worksheet attached to this solicitation and emailed to the points of contact listed in paragraph L.2.3, above. RFIs are due by 3:00 PM on 27 June 2025. Questions submitted after the deadline might not be answered. 56 CONS/PKB assumes no responsibility for non-delivery due to problems with email servers, and extensions are at the sole discretion of the Contracting Officer.

L.2.5. Posting to SAM.gov To ensure all Offerors have availability to information at the same time, questions received, and subsequent answers will be posted to the Contract Opportunities website sam.gov. It is the responsibility of the contractor to continuously monitor the site for updates. Failure of a prospective Offeror to submit any questions will be construed to mean that the prospective Offeror fully understands all requirements of the solicitation.

L.2.6. Discrepancies If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the Offeror is asking the Contracting Officer to consider as related to the claimed omission or error.

L.2.7. Electronic Reference Documents This is an all-electronic solicitation release. Hard copies are not available. All referenced documents for this solicitation are available on the Contract Opportunities (SAM) website at sam.gov. It is the responsibility of each Offeror to review the web page for postings of amendments, updates, or changes to current information. Therefore, potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L.2.8. Amendment of Solicitation Prior to Closing The Government reserves the right to revise or amend the solicitation prior to the proposal closing time.

Such revisions will be communicated by amendments to the solicitation and posted on (SAM) website at sam.gov. If such amendments require material changes, the proposal closing date may be postponed by enough days to enable Offerors to revise their proposals. In such cases, the amendment will include an announcement of the new closing date and time. Offerors MUST acknowledge all amendments in their proposal providing signed copies of the amendments with their proposal or by separate letter which includes a reference to the solicitation and amendment numbers.

L.2.9. Debriefings Per FAR 36.607(b), debriefings of successful and unsuccessful firms will be held after final selection has taken place and will be conducted, to the extent practicable, in accordance with FAR 15.503, 15.506(b) through (f), and 15.507(c). Note that 15.506(d)(2) through (d)(5) do not apply to architect-engineer contracts. In accordance with FAR 15.503(a), The contracting officer shall notify Offerors promptly in writing when their proposals are excluded from the competition. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.506, as applicable.

L.2.10. Communications Exchanges of information between the Government and Offerors will be controlled by the Contracting Officer. Email may be used to transmit such information to Offerors. All proposals shall be submitted via DoD Secure Access File Exchange (SAFE). DoD SAFE does NOT guarantee a delivery time. Please allow up to 4 hours for delivery. Offerors shall contact Mr. Jesse Searles via email (Cc Mr. David Seifert) and request a DoD Secure Access File Exchange Service (DoD SAFE) drop-off link for qualifications/proposal submission. Recommend requesting a DoD SAFE drop-off link at least three (3) business days before the qualifications/proposal due date to ensure that your firm receives a link in time.

L.2.11. Design Within Funding Limitations

The A-E shall accomplish design services required under each task order so as to permit the award of contracts using standard Federal Acquisition Regulation procedures for the construction of projects designed at a price that does not exceed the estimated construction contract price established for each task order issued under this contract. When proposals for the construction contract are received that exceed the designer’s detailed construction cost estimate by more than 20%, the A-E firm shall assist with evaluating the proposals. The additional services shall be performed at no increase in the Task Order price. The A-E firm will promptly advise the Contracting Officer if it finds that the project being designed will exceed or is likely to exceed the funding limitations and it is unable to design a usable project within these limitations. Upon receipt of such information, the Contracting Officer will review the A-E’s revised estimate of construction cost.

L.2.12. Responsibility of the Architect-Engineer Contractor In accordance with FAR 52.236-23, the Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services. Neither the Government’s review, approval or acceptance of, nor payment for, the services required under this contract shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract, and the Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of the services furnished under this contract. The rights and remedies of the Government provided for under this contract are in addition to any other rights and remedies provided by law. If the Contractor is comprised of more than one legal entity, each such entity shall be jointly and severally liable hereunder.

L.2.13. Work Oversight in Architect-Engineer Contracts The extent and character of the work to be done by the A-E shall be subject to the general oversight, supervision, direction, control, and approval of the Contracting Officer.

L.2.14. Requirements for Registration of Designers Final design documents shall be stamped by the engineer or architect of record, registered to practice the particular professional field in the state of Arizona.

L.3. PROPOSAL PREPARATION GUIDLINES

L.3.1. Data and Information The Offeror's proposal must include all data and information requested by Section L in this solicitation and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the A-E IDIQ Statement of Work (SOW). Non-conformance with the instructions provided in Section L of this solicitation may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award; alternate proposals will not be accepted.

L.3.2. Clear and Concise The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

L.3.3. Relevant Information Elaborate artwork and expensive visual and other presentation aids are unnecessary and discouraged.

Include only information that is relevant to this source selection.

L.3.4. Acceptance Period The proposal acceptance period is specified in the SF33 under block 12 of this solicitation. By signing block 17 of the SF33, the Offeror certifies that the proposal is valid from the due date and time listed in block 9 through the entire period specified in block 12.

L.3.5. Funding Funds are available for the A-E IDIQ. The Government intends to fulfill the minimum guarantee of the contract with the issuance of a task order for the pre-performance conference.

L.3.6. Cancelation The Government reserves the right to cancel this solicitation, either before or after the closing date. The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation, even in the event of cancellation of the solicitation.

L.3.7. Unsuccessful Proposals In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain a copy of all unsuccessful proposals.

L.3.8. Proprietary Information The exclusive responsibility for Source Selection will reside with the Government. Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by the Office of Procurement Policy Act as amended (41 U.S.C.

423) (hereinafter referred to as "the Act") as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the following notice should be placed on the title page:

“Source Selection Information – See FAR 2.101 and 3.104 -- Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or company confidential on such grounds is contained on page(s).”

Each item considered privileged or confidential under FOIA should be marked with the following notice:

“This data or information is considered confidential or privileged and is not subject to mandatory disclosure under the Freedom of Information Act.”

L.4. PROPOSAL PREPARATION INSTRUCTIONS

L.4.1. Request for Proposal (RFP) / A Two-Phase Process Proposal submission will follow a two-phase process. In Phase 1, all interested firms submit Volume I – Technical, and Volume II – Past Performance, which are evaluated based on professional qualifications, specialized experience, interviews, past performance, general geographic location, and capacity in accordance with FAR 36.602-1. The Government will then select the three most highly qualified firms based on these evaluations. In Phase 2, only those selected firms are invited to submit Volume III – Price Proposal, which is evaluated separately. In the event the Government is unable to successfully negotiate fair and reasonable rates with one of the three firms, the Government will request Volume III – Price Proposal from the fourth most highly qualified firm. This process will continue until the Government is able to award three IDIQs. Offerors are required to meet all RFP requirements including terms and conditions as well as representations and certifications. The Government may determine a proposal incomplete due to exceptions taken and/or failure to comply with all specific instructions, including formatting instructions, and will eliminate the proposal from further consideration for award.

Proposals shall include all the information requested in the specific instructions below for each proposal part.

L.4.2. Organization/Number of Copies Proposals shall consist of three (3) volumes: Volume I – Technical, Volume II – Past Performance, and Volume III – Price. The Government is only collecting Volume I – Technical and Volume II – Past Performance at this time. Volume III – Price will be collected from firms selected as the most highly qualified in accordance with the two-phase process outlined in paragraph L.4.1. above. Each Volume must be labeled as a separate file. All pages of each Volume shall be appropriately numbered and identified with the solicitation number FA488725R0005. Each volume shall contain a table of contents to delineate sections within that volume. Electronic indexing shall be used as much as practicable to delineate separate sections.

L.4.3. Page Limits For specific guidance regarding the number of copies required, refer to Table 4.3 below. The titles and contents of the volumes shall be as defined in the table, all of which shall be within the required page limits specified. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read/considered in the evaluation of the proposal. Each page shall be counted except pages titled as "Left Intentionally Blank" or cover sheets. The contents of each proposal volume are described in detail in Sections L.5. (Volume I – Technical), L.6. (Volume II – Past Performance), and L.7. (Volume III – Price).

TABLE 4.3. – Page Limits Volume I – Technical Proposal

Volume Reference General Information / Instructions Page Limit I Cover Letter Provide Point of Contact Information, SAM UEI#, CAGE Code, Small Business Size, Interest, etc.

I Table of Contents Include Table of Contents and electronically index as much as practicable to delineate separate sections.

I SF 330 Part I, Sections A-C

Contract Specific Qualifications 3

I SF 330 Part I, Section C, Block 9

Firm Name – Provide SAM UEI# for Prime, JV, Teaming Partners, and Subcontractors, following the name of the firm, e.g., ABC Corp (SAM UEI).

I SF 330 Part I, Section D

Organization Chart of Proposed Team 1

I SF 330 Part I, Section E

Resumes of Key Personnel – 1 page maximum for each person.

I SF 330 Part I, Section F

Example Projects – Limit 5 projects maximum including subcontractor projects.

Section G

Key Personnel Participation in Example Projects. Do Not provide separate Section G matrices for prime and/or subcontractors.

I SF 330 Part I, Section G, Block 26

Name of Key Personnel (from Section E Block 12).

Add name of firm where individual is employed, e.g.

John Smith (ABC Corp).

Section G, Block 28

Example Projects Listed in Section F – Provide up to 5 projects listed consecutively / horizontally across the page, e.g., “1,2,3….5”

Section G, Block 29

Example Projects Key – List projects provided in Section F. Limit to 5 projects.

Section H

Additional Information – Location Narrative 1

I Additional Information – Capacity Narrative 1 I Additional Information – (Teaming) Provide Teaming and Management information on projects submitted (Limit of 5 projects max). Use first line to identify “Project Title” and Period of Performance.

I Additional Information – Provide Summary of Qualifications for prime and subcontractors in narrative form addressing the primary and secondary task areas. Include SAM UEI.

I SF 330 Part II General Qualifications – Limit 1 page per prime and each proposed subcontractor.

1 each

Volume II – Past Performance Volume Reference General Information / Instructions Page Limit

II Past Performance CPARS Evaluations and/or PPQs – Limit to 5 projects provided in your SF 330.

No Page Limit

Volume III – Price Proposal (Required from Selected Firms Only) Volume Reference General Information / Instructions Page Limit

III Price Proposal Final negotiated proposals shall be supported by certified cost or pricing data.

No Page Limit

L.4.4. Page Size An electronic page is defined as each face of an 8 ½” X 11” electronic sheet of paper containing information. Pages shall be typed with 1 line spacing. Except for any reproduced sections of the solicitation document, the text size shall not be less than 11-point font with margins of at least 1" on all sides. Foldouts such as drawings, diagrams, or pictures are an exception and may not exceed 11"x17".

Pages shall be numbered sequentially by volume.

L.4.5. Format Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11"x17" in size. Text for charts, tables, graphs, and figures shall be no smaller than 10-point font, and used only when necessary. For tables, charts, graphs and figures, the text shall be no smaller than 10-point font.

L.4.6. Cost or Pricing Related Data (Required from Selected Firms Only) Selected A-E firms shall submit certified cost or pricing data in accordance with FAR provision 52.215- 20, Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data.

The Offeror shall prepare and submit certified cost or pricing data, and supporting attachments in accordance with the instructions contained in FAR 15.408, Solicitation provisions and contract clauses.

The instructions in FAR 15.408 are incorporated as a mandatory format to be used in this contract.

L.4.7. Labeling Be sure to apply all appropriate markings including those identified in FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L.4.8. Electronic Offers Required (DoD SAFE) Offerors shall submit one (1) original for Volume I (Technical) and Volume II (Past Performance) via DoD SAFE to the Points of Contact provided in paragraph L.2.3 no later than 3:00 p.m. (MST / AZ Time) on 21 July 2025. DoD SAFE does NOT guarantee a delivery time. Please allow up to 4 hours for delivery. Offerors shall contact Mr. Jesse Searles via email (Cc Mr. David Seifert) and request a DoD Secure Access File Exchange Service (DoD SAFE) drop-off link for qualifications/proposal submission.

Recommend requesting a DoD SAFE drop-off link at least three (3) business days before the qualifications/proposal due date to ensure that your firm receives a link in time. Once the Contracting Specialist/Officer processes your request, you will receive an email with a link to the DoD SAFE location where files can be dropped off, which is valid for 14 days and only available for one use. Copy and paste the email link into the browser. Note that, the Government is only collecting Volume I – Technical and Volume II – Past Performance at this time. Volume III – Price, will be collected from firms selected as the most highly qualified in accordance with the two-phase process outlined in paragraph L.4.1.

L.4.9. Distribution Offerors are responsible for submitting electronic proposals via DoD SAFE to reach the Government’s office designated in this solicitation no later than the established date and time specified in the solicitation for receipt of offers. All proposals must be submitted to the POCs listed in L.2.3. Note: In accordance with FAR 15.208(b)(1), any proposal, modification, or revision that is received at the designated Government office after the exact time specified for receipt of proposals is "late" and will not be considered (unless it meets an exception in FAR subsections 15.208(b)(1)(i), (ii), or (iii)). Do not risk being late.

L.4.10. Evaluation Criteria and Order of Importance The Government will use the evaluation criteria specified in FAR 36.602-1. In accordance with DFARS 236.602-1, these criteria are listed in relative order of importance below:

Table L.4.10. Evaluation Criteria and Order of Importance Factor Criteria Volume

Factor 1 Professional Qualifications Volume I – Technical Factor 2 Specialized Experience Volume I – Technical Factor 3 Interview Volume I – Technical Factor 4 Past Performance Volume II – Past Performance Factor 5 Location Volume I – Technical Factor 6 Capacity Volume I – Technical

L.5. VOLUME I – TECHNICAL

L.5.1. General The Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have a thorough understanding of requirements. Legibility, clarity, and coherence are very important. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Statements that Offerors understand, can, or will comply with the specifications (including referenced AF publications, etc.); statements paraphrasing the specifications or parts thereof (including referenced AF publications, etc.); and phrases such as "standard procedures will be employed" or "well known techniques will be used" etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government's evaluation;

therefore, such data should not be relied upon or incorporated in the Technical proposal by reference.

L.5.2.1. Factor 1 – Professional Qualifications – Professional qualifications necessary for satisfactory performance of required services: Firms will be evaluated on professional qualifications, competence, and experience of the proposed key personnel in providing services to accomplish tasks required under this contract, including participation in example projects in the SF330, Part I, Section G.

Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. List only the team members who will actually perform the major tasks under this contract. Specific disciplines and personnel that must be included in key personnel are:

- Project Manager

- Program Manager

- Civil Engineer

- Mechanical Engineer

- Electrical Engineer

All key personnel shall have a minimum of 5 years related project experience. In addition, all key personnel shall have Arizona Professional Engineer licenses in their related fields. Firms must provide a copy of the license and issuing organization for such personnel. Copy of license shall not be counted as part of the page limitation.

L.5.2.1.1. Factor 1 Submission Requirements (SF 330, Part I, Sections D, E, and G): SF 330, Part I, Section D – provide an organization chart of the proposed team. The organization chart shall provide a description of the proposed team composition for the IDIQ, identifying scope to be conducted by each participating firm (e.g. prime A-E contractor, each participating JV partner, teaming partners, subcontractors, etc.). SF 330, Part I, Section E – Provide resumes for all proposed key personnel that illustrate experience in the work proposed under this contract. For each key personnel, identify active professional registration, licensure, or certification; area of expertise and demonstrated experience; role expected to play in this contract; and describe the roles they performed in a maximum of five (5) completed projects that best illustrate the individual member’s experience level. Qualifications should reflect each individual’s skills and abilities to contribute to the successful completion of task orders issued on this contract. Indicate participation of key personnel in example projects in the SF 330, Part I, Section G. Resumes for key personnel are limited to one (1) page each. Any pages over this limit will not be considered. Experience completing projects for the Government is desirable but not required. Identify key personnel who participated in the firm’s sample projects submitted in the SF 330, Section F.

L.5.2.2. Factor 2 – Specialized Experience – Specialized experience and technical competence in the type of work required: Firms will be evaluated on their demonstrated specialized recent/relevant experience and technical competence for services anticipated under this contract. Recency is defined as active contract performance during the five (5) years preceding the date of issuance of this solicitation.

Relevancy is defined as projects involving any combination of Mechanical, Electrical, Fire Protection, Civil, Structural and Architectural Engineering services. Multidisciplinary projects performed on a military installation or Federal Government facility will be considered more relevant. Relevant past projects cost should be in the range of $75,000 - $2,500,000.

L.5.2.2.1. Factor 2 Submission Requirements (SF 330, Part I, Section F): Projects shall be submitted on the SF 330 at Part I, Section F. Provide a maximum of five (5) projects demonstrating specialized experience of the proposed firm/team in provision of the services noted above. The projects shall have been completed within the five (5) years immediately preceding the date of issuance of this solicitation.

Sufficient information to determine the date of completion of the project must be included in the project description or the project will not be considered. If more than the maximum number of projects are submitted, the Government will only evaluate projects up to the maximum number authorized in the order submitted.

All projects provided in the SF 330 must be completed by the actual office/branch/regional office/individual team member proposed to manage and perform work under this contract. Projects not meeting this requirement will be excluded from consideration in the evaluation. To enable verification, firms should include the SAM Unique Entity ID (UEI) number along with each firm name in the SF 330 Part 1, Section F, block 25, and include a contract number or project identification number in block 21.

Include an e-mail address and phone number for the point of contact in block 23(c). In block 24, include in the project description the contract period of performance, award contract value, and summary of the work performed that demonstrates relevance to specialized experience as outlined above. For projects performed as a subcontractor, specifically indicate the value of the work performed as a subcontractor or by those firms proposed for this contract, and identify the specific roles and responsibilities performed as a subcontractor or by those firms on the project rather than the work performed on the project as a whole.

If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not submit an IDIQ contract as an example project. Instead, list relevant task orders or stand-alone contract awards that fit within the definition provided above.

L.5.2.3. Factor 3 – Interview – No Submission Requirements: Firms will be contacted after Volume I

– Technical and Volume II – Past Performance have been received by the Government to coordinate a date/time for an interview. Key personnel, as indicated in Part I Section E of the SF 330 must attend the interview. The interview will not last longer than 45 minutes in duration and can be structured as follows:

Firm Introduction/History (5 minutes), Key Personnel Introduction/Experience (up to 5 minutes per person; no longer than 20 minutes total), Questions from the panel (20 minutes). Questions will be asked in the following areas:

- Specialized Experience (Government Projects, Project near Luke AFB etc.)

- Technical Approach to Complex Projects/Quality Control

- Responsiveness

- Four individual questions – how well each interviewee provided a thoughtful response that addressed key points within the solicitation documents and demonstrated an understanding of the requirements

The interview may be held in person or online via Microsoft Teams. In person interviews are preferred.

L.5.2.4. Factor 4 – Past Performance – Please reference L.6. Volume II for submission requirements.

L.5.2.5. Factor 5 – Location – Location in the general geographical area: Firms will be evaluated on the location of their office(s) that will perform the work under this contract.

L.5.2.5.1. Factor 5 Submission Requirements (SF 330, Part I, Section H): In the SF 330, Part I, Section H, firms shall describe in narrative form the proposed key personnel team’s proximity to Luke Air Force Base for the duration of this contract. Firms with closer physical location of key personnel will be rated higher.

L.5.2.6. Factor 6 – Capacity– Capacity to accomplish the work in the required time: Firms will be evaluated on their ability to plan for, and manage multiple projects simultaneously, within the required time and budget.

L.5.2.6.1 Factor 6 Submission Requirements (SF 330, Part I, Section H): In the SF 330, Part I, Section H, Offerors shall provide a narrative describing their capacity to support multiple, concurrent task orders under this IDIQ contract. This should include a summary of current and projected workload, availability of key personnel, and organizational resources such as technical staff, and subcontractors as well as the firm’s ability to scale effort in response to task order demands. Offerors should demonstrate how they will ensure timely execution of task orders of varying size and complexity throughout the life of the IDIQ. The Government anticipates awarding up to $5M worth of projects each year under this IDIQ.

L.6. VOLUME II – PAST PERFORMANCE

L.6.1. General The Offeror will provide the Government either Contractor Performance Assessment Reporting System (CPARS) reports for each project or Past Performance Questionnaires (PPQs). The CPARS evaluations and PPQs shall be tied to the example projects identified in your SF 330. In the event PPQs are used, the Government requests that the client completes the questionnaire and submits it directly back to the Offeror. The Offeror will submit the completed questionnaire to the Government with their proposal.

L.6.2. Factor 4 – Past Performance (CPARS Evaluations and PPQs) – Past performance on contracts with Government agencies and private industry: Past performance evaluations will be based on contracts with Government agencies and private industry in terms of quality of work, compliance with performance schedules, cost control, management, small business subcontracting (if applicable) and regulatory compliance. Past performance will consist of Contractor Performance Assessment Reporting System (CPARS) evaluations for previous Government projects and Past Performance Questionnaires (PPQs) for previous projects with private industry. Firms shall submit five previous projects that are recent and relevant. Recency is defined as active contract performance during the five (5) years preceding the date of issuance of this solicitation. Relevancy is defined as projects involving any combination of Mechanical, Electrical, Fire Protection, Civil, Structural and Architectural Engineering services.

Multidisciplinary projects performed on a military installation or Federal Government facility will be considered more relevant. Relevant past projects cost should be in the range of $75,000 - $2,500,000.

L.7. VOLUME III - PRICE

L.7.1. Volume III – Price (Required from Selected Firms Only) Selected A-E firms shall submit certified cost or pricing data in accordance with FAR provision 52.215- 20, Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data.

The Offeror shall prepare and submit certified cost or pricing data, and supporting attachments in accordance with the instructions contained in FAR 15.408, Solicitation provisions and contract clauses.

The instructions in FAR 15.408 are incorporated as a mandatory format to be used in this contract.

L.7.1.1. Pricing Worksheet (Required from Selected Firms Only) Selected A-E firms shall use the “Pricing Worksheet” (Attachment 6) for the purpose of submitting fully burdened labor rates. The Pricing Worksheet contains built-in formulas. The worksheet can be completed using the following two steps: Step 1 - Starting on TAB 2 – Rate Buildup, Offerors are required to fill in all of the blue cells on the worksheet. We recommend establishing a Fringe Rate, Overhead/G&A Rate, Profit Rate and Escalation Rate first. Step 2 – Fill in a Base Rate for each Labor Category. Once the base rate is entered, a fully burdened labor rate will populate in the final column of Tab 2 and automatically transfer that amount to Tab 1 – Composite Rate Summary. The composite rates on Tab 1 also include the proposed escalation rate for the final four years of the IDIQ.