Attachment 8 - Philsons Crossroads Timber Sale Preparation.pdf

Region 8 Acquisition Management

4931 Broad River Road Columbia, SC 29212

Date: 7/8/2025

To: SC Timber Support BPA Holders

Subject: Request for Quote 12444125Q0054

Project: FY25 Philson’s Crossing Timber Sale Preparation

Projected Period of Performance: Date of Award – 8/28/2026

RESPONSE DUE BY: Friday August 15th. 2025 - 11:00 a.m. EST

Schedule of Items

CLIN Description QTY Unit Unit Price Extended Price

0001AA Boundary Tree Marking Mile 27.32

0001AB Timber Cruise Plot 95

The anticipated award for this request will be firm fixed price to the lowest price technically acceptable.

See Attachments to this request:

Attachment 1 - Statement of Work Attachment 2 – Cruise Design and Implementation Plan Attachment 3 - Maps

Delivery Address:

Enoree Ranger District 20 Work Center Road Whitmire, SC 29178-9710

SITE VISIT: No Pre-bid site visit is scheduled. One may be requested by contacting Neil Williams at neil.williams@usda.gov, 843-336-2234

Complete and return this cover sheet by response date to Tobi Shumaker at tobi.shumaker@usda.gov

Name of Company: __________________________________________________________________

Email Contact: ______________________________________________________________________

Signature: ______________________________________________ Date: _______________

Printed Name: ______________________________________________________________________

Statement of Work

The Enoree Philson’s DXP Timber Sale is located fourteen miles to the West of Whitmire on the Enoree Ranger District of the Sumter National Forest. Access is by SC-72, Philson Road, Ridge Road and Forest Service Road 332 as well as Barrel Stave Road. The sale is located in Compartment 75 and 76 on the Enoree Ranger District. The Decision Notice and NEPA documentation for this sale are found in the Middle Enoree Analysis Area.

There will be Clear Cut with reserves (LTM) on 8.29 acres which will be cruised using Point Count Measure (PCM) plots; There will be Intermediate Thinning’s and First Thinning’s on 401.76 acres which will be cruised using Designation by Prescription (DXP), for a total of 410.05 acres.

All units will retain healthy shortleaf pine and desirable hardwoods. The slopes in the cutting units are gentle 0 to 20%; they do contain shallow gully areas within the units.

Elevation of the sale area is about 400 feet.

There will be 27.32 miles of boundary line across 17 units to be painted by the contractor. Boundary line trees are to be marked at eye level with three (3) horizontal slash marks at least 3 inches wide placed at eye level and above, each band shall be placed

1.5 feet apart as well as a spot at ground level with the eye level and above marks facing into the interior of the Payment Unit, paint marks at eye level and above will be wrapped on sides of the tree with the tail of the mark facing the run of the line in both directions.

When a road is the Boundary on portions of the Payment Unit, no paint will be required unless deemed necessary by the COR (shown on boundary map). On the boundary line map, portions of the boundary line shown as to be painted are subject to change (no additional boundary will be added).

Government Furnished:

If there are Government Furnished Resources, add the following:

All marking paint that is forest service tracer used to designate unit boundary and paint any trees where tracer paint is required to complete the contract. Color scheme will be determined. NOTE: Contractor will be required to follow directions for security and accountability of tree marking paint as documented in Objective J of Region 8 Timber Theft Prevention Plan. Any alterations of Objective J will require approval by the Contracting Officer. In brief these requirements include, but are not limited to, Contractor’s return of all unused paint and empty paint cans to the Government prior to final payment and except for paint in use, Contractor shall keep all paint cans, including empties, locked in vehicles or other secured container. The Contracting Officer or designee, prior to paint issue, must approve Contractor’s paint storage container(s).

R-8 National Cruise Data Sheet 1 Copies of Administrative and vicinity maps as needed. These items do not need to be returned.

Copy of R-8 Timber Cruising Handbook, FSH 2409.12, Chapter 40 and 60. This item does not have to be returned.

Region 8 Self Study Training Guide for Qualified Cruisers in compact disc format. This item does not have to be returned.

“Those resources to be provided by the Government are identified in the Statement of Work.”

Place(s) and Period(s) of Performance:

Mark 27.32 miles of boundary and cruise 95 plots in Compartments 75 and 76.

All work is to be completed by August 28, 2026.

Government Contract Representatives for Task Order: (include CO and COR information)

COR

Name: Luther Wallace Title: Forestry Technician Address: 20 Work Center Rd, Whitmire, SC, 29178 Voice: 803-354-1880 Fax: 803-276-9303 Email: luther.wallace@usda.gov

Alternate COR Name: Wesley Livingston Title: Forestry Technician Address: 20 Work Center Rd, Whitmire, SC, 29178 Voice: 803-276-2983 Fax: 803-276-9303 Email: wesley.livingston@usda.gov

/NFsSC policy)

Enoree Philson’s DXP Timber Sale Cruise Design and Implementation Plan Sheet 1 of 10

CRUISE DESIGN

AND

IMPLEMENTATION PLAN

EN Philson’s DXP TIMBER SALE

ENOREE RANGER DISTRICT

SUMTER NATIONAL FOREST

Prepared by: Luke Wallace Forestry Technician Enoree Ranger District

Date: February 27, 2025

Sheet 2 of 10

INTRODUCTION:

The Enoree Philson’s DXP Timber Sale is located fourteen miles to the West of Whitmire on the Enoree Ranger District of the Sumter National Forest. Access is by SC-72, Philson Road, Ridge Road and Forest Service Road 332 as well as Barrel Stave Road. The sale is located in Compartment 75 and 76 on the Enoree Ranger District. The Decision Notice and NEPA documentation for this sale are found in the Middle Enoree Analysis Area.

There will be Clear Cut with reserves (LTM) on 8.29 acres which will be cruised using Point Count Measure (PCM) plots; There will be Intermediate Thinning’s and First Thinning’s on 401.76 acres which will be cruised using Designation by Prescription (DXP), for a total of 410.05 acres.

All units will retain healthy shortleaf pine and desirable hardwoods. The slopes in the cutting units are gentle 0 to 20%; they do contain shallow gully areas within the units.

Elevation of the sale area is about 400 feet.

This sale will be sold as a Weight Scale Sale.

WORK COORDINATION:

Luke Wallace is the designated check cruiser for this project – all questions regarding sample design, tree designation, and tree measurement are to be brought to Luke.

Luke Wallace is the designated individual to coordinate sale area boundary designations and layout.

Sheet 3 of 10

LAYOUT AND BOUNDARY DESIGNATION:

Boundary line trees are to be marked at eye level with three (3) horizontal slash marks at least 3 inches wide placed at eye level and above, each band shall be placed 1.5 feet apart as well as a spot at ground level with the eye level and above marks facing into the interior of the Payment Unit, paint marks at eye level and above will be wrapped on sides of the tree with the tail of the mark facing the run of the line in both directions. When a road is the Boundary on portions of the Payment Unit, no paint will be required unless deemed necessary by the COR (shown on boundary map). On the boundary line map, portions of the boundary line shown as to be painted are subject to change (no additional boundary will be added).

Refer to the revised land management plan for guidelines on layout adjacent to streams and drainages. All stands will be flagged with pink flagging by the presale forester prior to the boundary being painted.

All boundary paint is to be Forest Service tracer Orange.

In all Leave Tree Mark units’ inoperable ground, hardwood inclusions and other areas where no cutting is to be done must be excluded from the Unit with Orange boundary paint.

Along other ownership boundaries use orange boundary marking paint to reinforce the property marking. Please take note if the boundary needs maintenance.

HERITAGE RESOURCES:

Approximate locations of heritage resources are shown on the work maps. In the field these boundaries are designated with two white painted bands on trees.

During layout paint a three stripe with stump mark using orange boundary tracer paint to exclude these areas from the sale unit. When the heritage site is on or near a boundary bring the unit boundary around the site – when the heritage site is within the unit completely encircling the site, check to ensure any unit behind these sites are accessible. All heritage concerns will be flagged by the presale forester.

Any questions concerning known or discovered heritage sites are to be brought to the attention of the COR.

Sheet 4 of 10

SILVICULTURAL PRESCRIPTIONS AND MARKING

GUIDELINES:

The Silvicultural prescriptions for these stands are to create open, early succession, woodlands and regenerate mature pine stands. The leave trees are to be left evenly distributed throughout the stands. Residual basal area per acre should be 60-80 square feet of loblolly. The Unit Cross-Walk shows the tie from stands identified in the NEPA documents to the Payment Unit. The acres shown are the GPS determined acres after layout. The acres on the cutting cards and shown in tables in the NEPA document are map based estimates – differences are the result of field layout and GPS determination of Payment Unit boundary.

Compartment Stand PU # Cut Marking

CTM/LTM/

DXSPA

Color Site Index

Nepa Acres

GPS

Acres

Year

75 2 1 220 DXP Orange 80 41 22.78 1949 75 3 5 220 DXP Orange 80 138 62.46 1970 75 3 2 220 DXP Orange 80 138 11.60 1970 75 6 4 117 LTM Orange 80 9 8.29 1949 75 7 6 220 DXP Orange 80 12 9.9 1970 75 7 11 220 DXP Orange 80 12 21.05 1970 75 8 8 220 DXP Orange 80 19 16.28 1970 75 9 7 220 DXP Orange 80 38 30.17 1994 75 10 9 220 DXP Orange 70 13 10.87 1970 75 12 10 220 DXP Orange 70 17 11.82 1970 75 13 12 220 DXP Orange 70 38 53.87 1970 75 14 12 220 DXP Orange 80 35 w/st13 1970 75 17 1 220 DXP Orange 80 2 w/st2 1939 75 19 3 220 DXP Orange 80 30 21.80 2002 76 1 17 220 DXP Orange 60 6 10.62 1970 76 3 17 220 DXP Orange 70 14 w/st1 1975 76 7 13 220 DXP Orange 70 100 63.31 1975 76 11 16 220 DXP Orange 70 30 24.45 1975 76 12 14 220 DXP Orange 70 15 12.73 1975 76 13 15 220 DXP Orange 80 22 18.05 1997

TOTAL 636 410.05

NOTE:

Sheet 5 of 10

SAMPLE INTERVALS:

*Sample Intervals and method of cut are subject to change*

Unit 1 – DXP Unit 11 – DXP

Unit 2 – DXP Unit 12 – DXP

Unit 3 – DXP Unit 13 – DXP

Unit 4 – LTM Unit 14 – DXP

Unit 5 – DXP Unit 15 – DXP

Unit 6 – DXP Unit 16 – DXP

Unit 7 – DXP Unit 17 – DXP

Unit 8 – DXP

Unit 9 – DXP

Unit 10 – DXP

DBH Range

PS

11.0 – 25.9

ZP

4.6 -10.9”

HS

12.0 – 25.9

ZH

6.0 – 11.9”

Sheet 6 of 10

CRUISE DESIGN AND IMPLEMENTATION:

Pre-Cruise data will be taken by forest service crews in the included sale compartments.

LEAVE TREE MARKING (DXP & Clearcut with Reserves):

• Leave trees will be banded using forest service tracer paint. The painted band shall be a placed high on the tree above growing vegetation in order to be seen by logging equipment.

• Stump marks shall be at ground level on the down hill side of the tree. Often there will be a build up of pine straw or other material which will need to be kicked out of the way to get to ground level. Stump marks are to be placed inside fluted portions of the stem; two spots at least three inches in diameter are required for sawtimber trees; one spot for pulpwood trees.

Leave Tree Selection Preference:

• Healthy shortleaf pines and mast producing trees 8 inches and larger in diameter will be selected as Leave Trees.

• All mast-producing trees with full healthy crowns and stem diameters greater than 8 inches shall be retained.

• Retain all healthy dominate and co-dominate shortleaf pine.

LTM CRUISE PLOTS:

(clearcut with Reserves)

The cruise design uses a point count measure tree variable plot system. Each plot will use a 20 BAF prism to determine the count trees. Data Recording: All trees sampled will be recorded in FS Cruiser on a handheld device.

The contractor shall monument each plot with a wire-staked flag. The flag will have the plot number recorded with permanent ink such as a “sharpie”, in addition to the wire-staked flag an attractor flag will be hung and the plot number along with the tree counts for each sample group and the initials of the cruiser who used the prism to determine in and out trees. In trees will have a number painted facing plot center.

Approximate locations of plots will be kept on a work progress map. All questionable or “border line” trees will be measured and checked against a limiting distance table to determine if the tree is to be considered in or out of the plot. Each measure tree will have a ribbon with the plot number, species, DBH, height, and markers initials.

Sheet 7 of 10

LTM CRUISE PLOTS:

Plots will be distributed on a systematic grid on north-south, east-west grid lines. If a plot is affected by the stand boundary perform the walk-through method.

Measure the distance between plot center and tree then measure the distance between tree and stand boundary in a straight line and if the tree is closer to the stand boundary double the count for that tree.

Measure Trees:

One tree of each product that is measured must be flagged. Write on the flagging with indelible marker:

• Marker’s initials

• Species

• Product

• DBH

• Merchantable height for sawtimber (FT1)

• 7” height for Pine sawtimber, 9” for hardwood Sawtimber (479 FT2)

• % Defect for sawtimber

• Tree number

Heights:

• All Pulpwood trees will be measured to total height.

• Hardwood Saw is to be measured to a 9inch top and then defected.

• Pine Saw is measured to a merchantable height as well as a 7 inch cutoff and then defected.

All healthy mast producers 8” and larger should be banded as leave trees.

MERCHANTIBILITY SPECIFICATIONS:

Minimum Specifications Merchantable Tree Piece Required to be Removed

Species Product

DBH

(inches) Pieces per

Tree Length (feet)

DIB Small End (inches)

Net Scale in % of Gross

Southern Yellow Pine Saw-log 11.0 1.5 8 6.3 30

Hardwood Saw-log 12.0 1.5 8 8.0 30 Pine Round-wood 4.6 1.0 10 3.5

Hardwood Round-wood 6.0 1.0 10 3.5

Sheet 8 of 10

Designation by Prescription (DxP) Cruise Plots:

Data Recording: All trees sampled – count and measure – will be recorded in FS Cruiser on a handheld device.

Check for any sawtimber tree in the plot. Sawtimber for this cruise is any pine tree at or above 11.0 DBH. Sawtimber trees that are greater than 25.9” DBH are automatically tallied on the leave side of the tally sheet. Measure trees will be selected at random while entering the trees into the allegro data recorder. Measure sawtimber to a merchantiability height and then the 7’’ cutoff. On the measure tree put a ribbon with the tree species, diameter, height, plot number and your initials. Each tree will have a number painted facing the plot center with tree number 1 being the first tree entered into the data recorder, number the trees in the order in which they are tallied into the recorder. After all trees in the plot are found select the 3-4 best trees on the plot to designate as leave trees. (you may reach or exceed the leave BA with sawtimber greater than 25.9”). Depending on factors near or around the plot you may leave no less than 3 and no more than 4 leave trees on the plot unless there aren’t 3 trees on the plot or it is determined that any of the trees in the plot will be cut anyway; or there are sawtimber greater than 25.9”. All plots in the unit must average

3.5 trees per plot to achieve the desired 70 BA. A higher leave BA will be tolerated on plots where you must leave more due to DBH restrictions. All Southern Yellow pines between 4.6 dbh and 10.9 dbh will be tallied as pulpwood. Measure trees will be selected at random while entering the trees into the data recorder. When shooting height for this product measure total height. On the measure tree put a ribbon with the tree species, diameter, height, plot number and your initials.

If a plot is affected by the stand boundary perform the walk-through method.

Measure the distance between plot center and tree then measure the distance between tree and stand boundary in a straight line and if the tree is closer to the stand boundary double the count for that tree whether it be cut or leave.

Leave Trees:

All sawtimber pines (26 inches DBH and larger) are automatically leave trees.

Any tree whether it be pulpwood or sawtimber can be selected as a leave tree.

Merchantability:

All pines between 4.6 inches DBH and 25.9 inches DBH are merchantable.

Measure Trees:

Measures will be random on each of the following sample groups:

• PS: Pine Sawtimber cut, 11.0-25.9 DBH.

• SL: Pine Sawtimber Leave, 11” DBH and above.

• ZP: Pine Pulpwood cut, 4.6-10.9 DBH.

• ZL: Pine Pulpwood Leave, 4.6-10.9 DBH.

Sheet 9 of 10

INSPECTION AND ACCEPTANCE:

Check Cruiser: The responsible qualified advanced cruiser for the EN Philson’s DXP Timber Sale is Luke Wallace.

Acceptable work will be determined with completion of boundary marking and the Field measurement Evaluation – R8-FS-2400-62 Form and Plot or Tree Measurement Check Sheet – R8-FS-2400-61 Form. Form R8-FS-2400-63 will be used to evaluate satisfactory plot layout and marking.

SPECIAL INSTRUCTIONS:

GATES:

Some roads are gated or barricaded. Contractor shall have access through these gates.

Contractor shall be responsible for ensuring that gates are kept shut and always locked.

CHECK CRUISE:

This sale shall be check cruised. The Forest Service will document checks on R8-FS- 2400-61 and R8-FS-2400-62.

Contractor shall meet established standards.

Sheet 10 of 10

USDA Forest Service R8-FS-2400-63 (05/02)

TIMBER SALE CRUISE EVALUATION REPORT – PAGE 1

(Ref. FSH 2409.12,60)

FOREST: CHECK CRUISER:

DISTRICT: DATE INSPECTED:

SALE NAME: CRUISE METHODS:

TYPE OF SALE: SCALE: DATE CRUISED:

SALE PREPARATION ELEMENTS -

A. CRUISE DESIGN PLAN OFFICE FIELD SATISFACTORY UNSATISFACTORY N/A

1. Harvest Guidelines

a. Stand marking guide

b. Minimum product merchantability specs.

2. Sample Method Analysis

a. Population stratification identification

b. Precruise sample documentation

c. Sampling intensity for strata

d. Sample error standards

3. Sample Controls

a. Sample tree/plot distribution & location

b. Plot monumentation

c. Cruise trees numbered

d. Supplemental samples

e. Proper application of plots near boundaries

B. TREE VOLUME

DETERMINATION

1. Visible Defect Deduction Instructions

2. Tree Height Instructions

3. Special Measurement Techniques

C. TIMBER DESIGNATION &

PRODUCT ACCOUNTABILITY

1. Unit Boundary

2. Quality of Tree Designation

3. Tracer Paint Analysis

D. TREE VALUE DETERMINATION

1. Approved Log/Tree Grade Instructions

E. AREA DETERMINATION

1. Traverse Notes Available/Source

2. Traverse Maps Available

3. Error of Course (N/A for GPS)

4. Traverse Boundary follows Posted Unit Boundary

F. FINAL CRUISE PRINTOUT

AUDIT

1. Data Recorder Accurately

2. Sample Error Standards Met

3. Validate Volume Reports

Ridge

H arolds B ranch

9C

E 85-3E8

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E 85-1

E86-2

E77-1

E 75-3

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H arold Branch

Palmetto - Enoree Passage

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EN Philson's DXP Boundary Line Map

Sumter National Forest Enoree Ranger District

Boundary Painting Private Ownership µ Date: 6/4/2025 User: lwallace

Ridge

H arolds B ranch

9C

E 85-3E8

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H arold Branch

Palmetto - Enoree Passage

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EN Philson's DXP Cruise Map

Sumter National Forest Enoree Ranger District

LTM Plots

DXP Plots Private Ownership µ Date: 6/4/2025

Ridge

H ar ol ds

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H arold Branch

Palmetto - Enoree Passage

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EN Philson's DXP Stand Map Sumter National Forest Enoree Ranger District

LTM Units

Intermediate Thins

First Thinning Units Sale Area Boundary

Private Ownership µ Date: 6/3/2025