Attachment 3 - Intent of BPA.pdf

12444125R0012 Multiple Award BPA

ATTACHMENT 3

INTENT OF THIS BLANKET PURCHASE AGREEMENT (BPA) AND WHAT IS A BPA

SECTION I – INTENT BEHIND THIS SOLICITATION

The intent behind this solicitation is to establish Blanket Purchase Agreements (BPAs) for contractors who are technically capable, have relevant experience within the past three years on timber sale preparation and common stand exam projects, and provide a pricing for the Enoree Philson’s Crossing Timber Sale Site Preparation (if applicable). These BPAs will be for the National Forests in South Carolina and Savannah River Site all within the State of South Carolina.

This solicitation will establish a set of Contractors who are technically acceptable to the Forest Service to perform work as established by the solicitation. When the Forest Service has a Timber Site Preparation project, the Contracting Officer (CO) will send each BPA awardee, unless exempted as identified below, a Schedule of Items, Statement of Work, and Maps and other documents as necessary for the project’s location. The CO will provide a due date for each Call and identify what needs to be returned with the proposal. A pre-bid site visit may be held; if one is not held, the Contractor has the right to request a pre-bid site visit. Late proposals may be deemed unresponsive and not accepted. The availability of the Contractor may be a consideration if the Contractor cannot perform the work during the period of performance requested. Price reasonableness will be a determining factor. The award for each individual BPA Call will be based on the Lowest Price Technically Acceptable (LPTA) or Best Value to the Government.

NOTE: Any Forest Service Contracting Officer can award BPA Calls of any subsequent BPAs.

Every Contractor that is awarded a BPA from this solicitation will have the opportunity to send in pricing on each Call except for the following:

1. The Contractor identified areas they wish not to be considered. These identified areas are geographical areas and/or types of work they wish not to be considered for. This will be determined from Attachment 4 of this solicitation.

2. The Contractor has not provided relevant experience or technical capability relevant to the Call’s project. This will be determined by the background information and relevant experience documents the Contractor provides with their proposal.

3. The Contractor has not performed adequately with previous Calls.

4. The Contractor or Government terminated the BPA by written notice. At least 30 days’ written notice must be provided before the BPA is terminated.

5. The Contractor’s System for Award Management (SAM) is no longer active. Contractors must have an active SAM account to be awarded a project. SAM is a free website; do not pay anyone to activate or reactivate your SAM account. Go to www.sam.gov.

12444125R0012 Multiple Award BPA

SECTION II - INTRODUCING THE BPA

1. A Blanket Purchase Agreement, or BPA, is a simplified method of filling anticipated repetitive needs for supplies or services with qualified sources. BPAs are designed to reduce administrative costs in accomplishing small purchases by eliminating the need for issuing individual purchase documents. In other words, the Government uses BPA's when we know we will need a basic requirement over and over but can't say for sure when or how many of the items will be required.

2. A BPA is an agreement between the government and a contractor which sets the stage for the government to buy something quickly. BPAs are agreements, not contracts. Either side may opt out of the BPA at any time by giving 30-day notice in writing. All the conditions of sale are negotiated when the BPA Call is made.

3. BPA's Calls are made when it is determined a service or supply is required. The Contracting Officer will place the call to the contractor to request pricing for delivery of those items.

SECTION III – BPA TERMS AND CONDITIONS

1. Description of agreement. A Statement that the supplier shall furnish supplies or services described in general terms, when requested by the contracting officer (or the authorized representative of the contracting officer) during a specified period and within a stipulated aggregate amount, if any.

2. Extent of obligation. The Government is obligated only to the extent of authorized purchases made under the BPA.

3. Purchase limitation. The dollar limit for each Call shall not exceed $250,000 unless agreed to by both parties. This is a turnkey project; there are no incumbents. Aggregate ceiling limit for all BPAs is $1 million dollars.

4. Individuals authorized to purchase under the BPA. Only Forest Service Contracting Officers, Contract Specialist and Purchasing Agents working projects for or on behalf of the National Forests in South Carolina and Savannah River Site may place Calls under this BPA.

5. Invoices. A summary invoice shall be submitted upon the completion of each Call. Invoicing shall be placed through the Invoice Processing Platform at www.ipp.gov. An IPP account will be established at the time of the Call (if the Awardee does not already have an IPP account). All payments under this BPA will be NET 30.

6. Securing maximum discounts. Price, experience, technical capability and availability are all considerations for establishing these BPAs.