Attachment 7 - CDRLs.pdf

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

Attachment 7

SP3300-20-R-0002

A001 Monthly Contractor Employee Common Access Card (CAC) Report

N/A PWS - Paragraph C-5.9.1.2 DLA Distribution J-7

See Block 16

B

See Block 16

N/A

See Block 16

See Block 16 J-7 Contract Spec 1

COR 1

0 1

Tailored to permit contractor's format. Submit electronically.

The Contractor employee CAC report shall be submitted NLT the fifth (5th) working day of each month covering the previous month.

The report shall be prepared IAW TE 1.2 and shall include:

1.) Employee's name 2.) Date of CAC issuance 3.) Date of CAC expiration 4.) Verification of whether each listed employee still requires a CAC 5.) Changes that have occurred (additions or deletions) since the previous month 6.) Contractor employees who already have a CAC related to another DLA or DoD contract shall be included, noting the issuing organization and the CAC expiration date

Block 7 - Inspection and acceptance requirements:

The COR will review and accept CDRL A001.

Block 14 - Distribution - Contractor to submit original to COR and copy to the Contract Specialist.

1 1

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

**Invoices to be submitted once a month per Task Order no exceptions.

**Supporting documentation to substantiate the costs as actual costs incurred or as a current published price is required.

PREVIOUS EDITION MAY BE USED. Page 1 of 2 Pages

(1 Data Item)

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO.

B. EXHIBIT

Attachment 7

C. CATEGORY:

TDP TM OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO.

SP3300-20-R-0002

F. CONTRACTOR

1. DATA ITEM NO.

A003

2. TITLE OF DATA ITEM

Quality Control Plan (QCP)

3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE

Attachment 1 - PWS, Paragraph 6.1A

6. REQUIRING OFFICE

DLA Distribution J-7

7. DD 250 REQ

See Block 16

9. DIST STATEMENT

REQUIRED

B

10. FREQUENCY

See Block 16

12. DATE OF FIRST SUBMISSION

See Block 16

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

8. APP CODE 11. AS OF DATE

N/A

13. DATE OF SUBSEQUENT

SUBMISSION

See Block 16

Draft

Final

Reg Repro

16. REMARKS

Submit electronically.

Submit a final site specific QCP not later than 45 calendar days during the phase-in period and before the start of the period of performance date, that details the Contractor's process for a quality system that is a prevention based outlook and an approach to customer satisfaction that is proactive to meeting the objectives through all areas of performance IAW C-6.1 The Contractor's QCP shall be maintained throughout the life of the contract and shall include the Contractor's procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract.

Subsequent submission shall be submitted with the Contractor updates or revised the QCP within 30 calendar days of the change.

See page two for QCP requirements.

Submit Monthly NLT 5 working dates after the end of the month a QC Report detailing:

1. Scheduled vs Completed QC Inspections and explanations for QC Inspections not completed that were scheduled

2. Conforming vs Non-conforming QC Inspection Results

3. A copy of all QC Corrective Action Plans and status of implementation and maintenance to mitigate future occurrences of same non-conformance

Items #1 and #2 above shall be submitted on Contractor letterhead (see Attachment 2). Item #3 shall be submitted using the attached Corrective and Preventive Action Request (CPAR) Form (see Attachment X).

Additionally, copies of all completed non-conforming QC inspection reports shall be submitted within 24 hours to the addressees in Block 14.

Block 7 - Inspection and acceptance requirements:

The KO will review and accept the QCP after coordination with the Contract Specialist and COR. The accepted plan and subsequent revisions will be incorporated into the contact by modification. The COR will review and accept the monthly QC Report.

Block 14 - Distribution - Contractor will submit original to Contract Specialist and copy to COR.

QCP & Revisions:

J-7 Contract Spec 1

COR 1

Monthly QC Report

Nonconfoming QC

Inspection Results:

15. TOTAL 0 3 3

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Reset

DD Form 1423-1, FEB 2001 Page 2 of 2

CDRL A003, Quality Control Plan (QCP)

The Contractor’s quality control plan shall outline the tasks performed by the Contractor to sustain or improve quality or work and ensure work meets contract requirements.

The Contractor shall include in the plan:

A. Quality Control:

1) Details of surveillance methods to be used.

2) Assigned significance levels for each QC inspection.

3) Identification of the frequency of QC inspections and the process used to determine the most appropriate frequency.

4) Criteria for determining conforming vs. non-conforming results.

5) How corrective action will be developed, implemented and monitored to correct non- conformances and mitigate future non-conforming outcomes for all QC checklist questions assigned a significance level of critical or major.

6) Preventive action plans to reduce future nonconformance.

7) Lines of communication with QC results will be provided to the

Government within 24 hours of completing a QC inspection.

8) Methodology for monitoring and determining trends that may impact APL performance.

9) Revision and updates in response to both internal QC inspections as well as QA surveillance results to ensure identified problem areas receive attention and closer monitoring.

10) Roles and Responsibilities and Lines of Authority for the QC Program.

Attachments:

Attachment1: Monthly QC Report Format

Attachment 2: Sample Corrective and Preventive Action Request (CPAR)

Contractor Letterhead

DATE

MEMORANDUM FOR CONTRACT SPECIALIST

FROM:

SUBJECT: CDRL A003 QC Report (Month Year)

1. IAW CDRL A003, Quality Control Plan, the following data elements are provided for

Month Year.

a. Scheduled vs Completed QC Inspections:

o Scheduled QC Inspections:

o Completed Inspections:

o Explanation for QC Inspections Not Completed:

b. Conforming vs Non-Conforming QC Inspections:

o Number of Conforming QC Inspections:

o Number Non-Conforming QC Inspections:

c. Corrective and Preventive Action Request (CPAR) o List CPARs attached (Functional Area/Significance) and attach as to cover letter

2. Contact information.

Signature cc: COR

Attachments:

CPARs

Defense Distribution Center Corrective and Preventive Action Request (CPAR) Form

Corrective Action Preventive Action

Surveillance Report No.

Quality Control Evaluator Surveillance Date Significance

QC Follow up Date:

All Corrective/Preventive Actions IMPLEMETED:

All Corrective/Preventive Actions EFFECTIVE:

QC Signature:

Yes

Yes

No

No

If NO, please explain below:

If NO, please explain below:

Date:

Identified Root Cause:

Problem Description:

External Audit Finding Customer Advisor

Management Request Internal Audit Finding

Scheduled QC Check Prior Nonconformance

Requested as a result of

Corrective/ Preventive Actions:

Supervisor Signature Implementation Date:

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

Attachment 7

SP3300-20-R-0002

A004 Customer Coordination

PWS - Section 5.1 DLA Distribution J-7

See Block 16

B

See Block 16

N/A

See Block 16

See Block 16 J7 Contract Spec 1

COR 1

0 1

Tailored to permit contractor's format inclusive of all requirements below.

A. During the ninety (90) day task order phase-in period, the Contractor shall establish customer support procedures and provide the following, two weeks prior to full performance:

1. Number of days the customer will be notified ahead of required equipment PM schedule to be inducted in maintenance shop area.

2. Method the Contractor will use to either pick up the equipment or have the customer deliver, that will accompany each individual task order.

3. Notifying customers to inspect/accept completed work, if required.

Block 7 - Inspection and acceptance requirements:

The COR will review and accept CDRL A004.

Block 14 - Distribution - Contractor to submit original to TPOC and COR.

Following approval of the CDRL submission, the Contractor shall upload the approved CDRL documents monthly to iRAPT with invoice submission.

1 1

CDRL A005 (See PWS Section C-1.3.C)

Skillport Data Requirement

Last Name

First Name

MI

Empl

Status

Empl Type

ID

Domain

Job Location

Job Title

First Line Supervisor

Change Codes Leaving – L

New Employee - N Changed Role – C

E CONTRACTOR CTR-DSS

IAW Section G-4 - Invoicing Instructions - submitted not later than the 25th working day of each month covering the previous month's charges inclusive of all final subcontractor billings for the prior month.

For CLIN - Scheduled and Unscheduled Equipment Maintenance Material:

Provide data for the following cost elements:

1) Item Description

2) Cost

3) Total Material Cost

Block 7 - Inspection and acceptance requirements:

The COR will review and accept CDRL A002.

Block 14 - Distribution - Contractor to submit original to TPOC and COR. Following approval of the CDRL submission, the Contractor shall upload the approved CDRL documents monthly to iRAPT with invoice submission.