Attachment 6_PWS.docx
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This is a Performance Work Statement (PWS) for preventative and corrective maintenance services for the Fort Rucker Fire Department Live Fire Structural Training facility located at 36th Street, Fort Rucker, Alabama 36362. The contractor shall provide all necessary personnel, equipment, supplies, tools, materials, transportation, and supervision to maintain the structural fire trainer in operational condition to support mandatory annual live fire training required under Army Regulation 420-5 and Department of Defense Instruction 6055.05.
The scope of work includes up to two scheduled preventative maintenance visits per year performed by factory-certified technicians, unplanned corrective maintenance on a first-available-technician basis, and operator training for new instructors or current training team members. Specific maintenance tasks encompass inspecting and adjusting fireplace performance and flame heights, replacing filter elements, lubricating fans and blowers, inspecting and replacing pilot spark igniters, cleaning flame rods, adjusting fuel control stations, confirming sensor settings, calibrating gas detection assemblies, adjusting smoke generators, inspecting and replacing Programmable Logic Controller batteries, verifying installation of latest PLC logic updates, and cleaning equipment cabinets. The contractor must also provide service reports and maintain on-call phone and remote access support. Performance of services is required Monday through Friday, 0730 to 1530 hours, excluding federal holidays. The contract period runs for one base year (01 June 2026 – 31 May 2027) plus six optional one-year renewal periods. The contractor must develop a Quality Control Plan within 30 days of award, submit a detailed Work Plan within 14 days of award, and report all labor hours through the System for Award Management (SAM) Service Contract Report by October 31 annually. All contractor personnel require Fort Rucker installation access, Anti-Terrorism Level I training within 10 days of contract start, OPSEC training within 30 days, and background checks using the National Crime Information Center Interstate Identification Index. The Government provides building 8100 for classroom training, electricity, and liquefied petroleum gas to the facility; the contractor furnishes all other equipment, materials, tools, spare parts, and transportation.
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| File | Type | Posted |
|---|---|---|
| Attachment 8_Pictures.pptx | PPTX presentation | |
| Attachment 7_Questions and Answers.xlsx | XLSX spreadsheet | |
| Attachment 1_Solicitation - W9124G26RA008.pdf | ||
| Attachment 2_Instructions to Offerors.docx | DOCX document | |
| Attachment 3_Evaluation Criteria.pdf | ||
| Attachment 4_Pricing Schedule.xlsx | XLSX spreadsheet | |
| Attachment 5_Past Performance Questionnaire.docx | DOCX document |
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Text version
PERFORMANCE WORK STATEMENT (PWS)
Fort Rucker Fire Department Live Fire Structural Training Maintenance
25 Feb 2026
Part 1 General Information
1. General: This is a non-personal services contract to provide preventative maintenance and corrective maintenance for the Fort Rucker Fire Department Live Fire Structural training. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately. Such contract service providers shall be accountable solely to the contractor who, in turn is responmsible to the Government.
1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items, and non-personal services necessary to perform the preventative maintenance and corrective maintenance for the Fort Rucker Fire Department Live Fire training as defined in this PWS except for those items specified as government-furnished property and services. The contractor shall perform to the standards in this contract.
1.2 Background: Fort Rucker Fire & Emergency Services are required by AR 420-5 and DODI 6055.05 to conduct Live Fire training on an annual basis. This service will ensure that the training building will be in working status and keep personnel in compliance with AR 420-5 and DODI 6055.05
1.3 Objectives: Preventative/Corrective Maintenance Service. This requirement includes up to two (2) preventative maintenance (PM) visits per year, as well as unplanned corrective maintenance work. Work will be performed by a factory certified technician on items as described in the Operations and Maintenance manual provided at time of equipment delivery. At the time of PM, training is available either for new instructors or to refresh the current training team. This requirement does not include system upgrades due to obsolete or unsupported hardware and/or software components.
On-site support – The contractor shall employ a first available tech strategy to arrive, trouble-shoot and correct any issues with the trainer subject to parts availability. If parts are required but not available, the tech will return at such time when the parts have arrived on site for installation, replacement parts, and labor for all repairs (upgrades are not considered repairs)
1.4 Scope: The Government requires maintenance services for the Fort Rucker Fire Department Live Fire Structural training. Services include Preventative Maintenance and Corrective Maintenance. The contractor shall accomplish all maintenance needed as described in the Operations and Maintenance manual, as well as all training required for either new instructors or the current training team.
1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and six (6) 12-month Option Years. The Period of Performance reads as follows:
| Base Year: | 01 June 2026 – 31 May 2027 | |
| Option Year One: | 01 June 2027 – 31 May 2028 | |
| Option Year Two: | 01 June 2028 – 31 May 2029 |
1.6 General Information:
1.6.1 Quality Control Plan (QCP): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defelctive services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirement of the contract. The QCP shall be emailed to the Contracting Officer within 30 days after contract award and within 5 working days when changes are made thereafter. After acceptance of the QCP, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to its Quality Control system and resulting QCP.
1.6.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).
1.6.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal. Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.
| New Year’s Day January 1st | M. L. King Memorial Day 3rd Monday in Jan | |
| Presidents Day 3rd Monday in February | Memorial Day last Monday in May |
Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th
1.6.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.
1.6.4.1 Government Facility Office Hours: The Government facility office hours are Monday through Friday 0730 to 1530 except U.S. Holidays identified in paragraph 1.5.3 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.
1.6.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of Monday through Friday 0730 to 1530. The Government facility is closed during local national emergencies.
1.6.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of Monday through Friday 0730 to 1530. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.
1.6.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify the preventative maintenance schedule (to include location, work to be completed, timeline, personnel name and qualifications, etc.), as well as which personnel would attend a corrective maintenance service call. The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the Contracting Officer Representaitve (COR) for review within 14 days after date of contract award. The Government will review and either accept or return their comments to the Contractor within 10 days. The Contractor shall then have 3 days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.
1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Fire Department Structural Fire Trainer on 36th Street, Fort Rucker, AL 36362.
1.7 Security Requirements: Contractor personnel performing work under this contract must be able to gain access to Fort Rucker, Alabama. The following information is provided on security related matters.
1.7.1 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.
The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.
The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.
1.7.1.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within 3 days.
1.7.1.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 3 days.
1.7.2 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.
1.7.3 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.
1.8 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.
1.9 Key Personnel: The following personnel are considered key personnel by the Government: COR Randy Danford, Quality Control Manager Bradley Moore. The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than 14 days. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0730 to 1530 Monday through Friday.
1.10 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.
1.11.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715).
1.13 Contractor Travel: Cost of contract includes all costs of travel.
1.14 Other Direct Costs (ODCs): All ODCs will be included in the total contract price.
1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.
1.16 Non-Disclosure Requirements: Reserved
1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.
1.18 Safety: The following provides information pertaining to Safety and Accident Prevention:
Contractor must follow NFPA and all safety guidelines established by the manufacturer of products being used.
1.18.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.
1.19 Environmental Compliance: The following provides information on Environmental Compliance.
1.19.1 Environmental Compliance Plan and Program: Reserved
1.20 Required Training: The following provides information on training requirements.
1.20.1 Anti-Terrorism (AT) Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 10 calendar days after contract start date. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, if applicable, to the COR within 10 calendar days after completion of training by all employees and subcontractor, if applicable, personnel.
1.20.2 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees, to include subcontractor employees if applicable, must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees, to include subcontractor employees if applicable, must complete annual OPSEC awareness training.The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, if applicable, to the COR within 10 calendar days after completion of training by all employees and subcontractor, if applicable, personnel.
1.20.3 iWATCH Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 10 calendar days after contract award.
PART 2
DEFINITIONS & ACRONYMS
2. Definitions and Acronyms
2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.
Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.
Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”
Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.
Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.
Day – means, unless otherwise specified, a calendar day.
Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.
Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.
Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract
Government Property - means all property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.
Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.
High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.
Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.
Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.
Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.
Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.
Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.
Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.
Work Day - The number of hours per day the Contractor provides services in accordance with the contract.
Work Week - Monday through Friday, unless otherwise specified.
2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.
| ACOR | Alternate Contracting Officer's Representative | |
| AE | Army in Europe | |
| AFARS | Army Federal Acquisition Regulation Supplement | |
| AHA | Activity Hazard Analysis | |
| AOR | Area of Responsibility | |
| AR | Army Regulation | |
| AT | Anti-terrorism | |
| ATCTS | Army Training Certification Tracking System | |
| CAC | Common Access Card | |
| CCE | Contracting Center of Excellence | |
| CFE | Conventional Forces Europe | |
| CFR | Code of Federal Regulations | |
| CONUS | Continental United States (excludes Alaska and Hawaii) | |
| COR | Contracting Officer’s Representative | |
| COTS | Commercial-Off-the-Shelf | |
| DA | Department of the Army | |
| DD250 | Department of Defense Form 250 (Receiving Report) | |
| DD254 | Department of Defense Contract Security Requirement List | |
| DFARS | Defense Federal Acquisition Regulation Supplement | |
| DMDC | Defense Manpower Data Center | |
| DoD | Department of Defense | |
| FAR | Federal Acquisition Regulation | |
| FRG | Federal Republic of Germany | |
| GFP | Government Furnished Property | |
| HLO | High Level Objective | |
| HIPAA | Health Insurance Portability and Accountability Act of 1996 | |
| IA | Information Awareness | |
| IAC | Installation Access Control | |
| IACO | Installation Access Control Office | |
| ID | Identification | |
| IGCE | Independent Government Cost Estimate | |
| IT | Information Technology | |
| JTR | Joint Travel Regulation | |
| JPAS | Joint Personnel Adjudication System | |
| KO | Contracting Officer | |
| LPG | Liquid Petroleum Gas | |
| OCI | Organizational Conflict of Interest | |
| OCONUS | Outside Continental United States (includes Alaska and Hawaii) | |
| ODC | Other Direct Costs | |
| OPSEC | Operations Security | |
| PA | Property Administrator | |
| PII | Personally Identifiable Information | |
| PIPO | Phase In/Phase Out | |
| POC | Point of Contact | |
| PRS | Performance Requirements Summary | |
| PWS | Performance Work Statement | |
| QA | Quality Assurance | |
| QAP | Quality Assurance Program | |
| QASP | Quality Assurance Surveillance Plan | |
| QC | Quality Control | |
| QCP | Quality Control Program | |
| RA | Requiring Activity | |
| RCO | Regional Contracting Office | |
| SIGE | Safety and Health Protection Plan | |
| TE | Technical Exhibit |
USAG United States Army Garrison
| USAREUR | United States Army Europe | |
| UOM | Unit of Measure |
PART 3
GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES
3. Government Furnished Property and Services
3.1 Services: The Government will not provide any additional services for this contract. The contractor is responsible for all services needed to accomplish the requirements in this PWS.
3.2 Facilities: The Government will make building 8100 available for any training needs that require a classroom setting.
3.3 Utilities: The Government will provide electricity and LPG to the facility The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.
3.4 Equipment: The Government will not provide any additional equipment for this contract. The contractor is responsible for all equipment needed to accomplish the requirements in this PWS.
3.5 Special Tooling and Test Equipment: The Government will not provide any additional special tooling and test equipment for this contract. The contractor is responsible for all equipment needed to accomplish the requirements in this PWS.
3.6 Materials: The Government will not provide any additional materials for this contract. The contractor is responsible for all materials needed to accomplish the requirements in this PWS.
3.7 Training: The Government will not provide any additional training for this contract. The contractor is responsible for all training needed to accomplish the requirements in this PWS.
3.8 Common Access Cards (CAC): The Government will not provide CACs to contractor employees. The contractor is responsible for issuing and maintaining CACs for its employees.
PART 4
CONTRACTOR FURNISHED ITEMS AND SERVICES
4. Contractor Furnished Property and Services
4.1 General: The Contractor shall furnish all preventative maintenance parts and lubrication requirements, as well as all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the requirements stated in this PWS.
4.2 Secret Facility Clearance: Personnel conducting the maintenance will be required to be able to obtain clearance for post access.
4.3 Materials: The Contractor shall provide all preventative maintenance parts and lubrication requirements as well as all other equipment, supplies, tools, materials, and other items and non-personal services necessary to perform the requirements stated in this PWS.
4.4 Vehicles and Equipment: The Contractor shall provide their own transportation to and from work site.
4.5 Background Checks: Contractor personnel will be required to agree to a background check which useds the National Crime Information Center Interstate Identification Index.
PART 5
SPECIFIC TASKS
5.1 Basic Services: The Contractor shall provide all services for preventative maintenance, corrective maintenance, and lubrication of structural trainer.
5.2 Tasks: Tasks consist of the following:
PRS#1
Up to two (2) scheduled visits per year by a factory certified technician.
PRS#2
The contractor shall check the operating performance, flame heights and agent detection responses of all fireplaces and adjust as required.
PRS#3
The contractor shall clean and/or replace all filter elements.
PRS#4
The contractor shall inspect all fans and blowers and lubricate all bearings. Inspect all pilot spark igniters and replace as required. inspect and clean all pilot spark flame rods, replace as necessary. Inspect the fuel control station and adjust as required. Confirm sensor settings and adjust as required. Inspect and calibrate all gas detection assemblies. Inspect and adjust all smoke generators. Clean the fuel control station inlet strainer.
PRS#5
The contractor shall Inspect the Programmable Logic Controller battery and replace as required. Check and Confirm latest PLC Ladder Logic is installed (updates performed as required). Clean all equipment cabinets.
PRS#6
The contractor shall provide a service report, provide on call phone support and remote access support.
5.2.1 Contractor Resources Management
5.2.1.1 Work Order Reception: Contractor shall establish a Work Reception System for tracking all requests for recurring and preventative maintenance work or services and maintaining active and historical workload records.
5.3 Service Contract Reporting
5.3.1 System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.
Steps for Submitting a Service Contract Report (SCR)
1. Go to www.sam.gov and log in.
2. Select Entity Registrations and then select Service Contract Reporting.
3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.
4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.
5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:
· Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).
· Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.
6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.
7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.
Steps for Editing a Submitted Report
1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.
2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.
STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.
AQL: 100% Compliant
PART 6
APPLICABLE PUBLICATIONS
6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.
| 6.1.1 | Department Of Defense Contract Security Classification Specification (DD Form 254) |
| 6.1.2 | Department of Defense Security Agreement (DD Form 441) |
| 6.1.3 | National Industrial Security Program Operating Manual (DoD 5220.22-M) |
| 6.1.4 | Installation Access Control (AE Reg 190-16) |
| 6.1.5 | The Army Physical Security Program (AR 190-13) |
| 6.1.6 | Contractor Identification (AE Reg 27-715) |
| 6.1.7 | U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1) |
| 6.1.8 | Information Assurance Workforce Improvement Program (DoD 8570-M) |
| 6.1.9 | Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01) |
| 6.1.10 | Information Assurance (AR 25-2) |
| 6.1.11 | Electromagnetic Compatibility Directive (2004/108/EC) |
| 6.1.12 | Policies and Procedures for Property Accountability (AR 735-5) |
| 6.1.13 | Army Regulation 420-5 |
6.1.14 DODI 6055.05
6.1.15 National Fire Protection Association 1402
PART 7
ATTACHMENT AND TECHNICAL EXHIBIT LISTING
7. Attachment and Technical Exhibit List
7.1 Technical Exhibit A – Maintenance Contract Proposal
TECHNICAL EXHIBIT A
Performance Requirements Summary (PRS)
| PERFORMANCE OBJECTIVE |
| STANDARD |
| PERFORMANCE THRESHOLD ACCEPTABLE QUALITY LEVELS (AQLs) |
| METHOD OF SURVEILLANCE |
PRS#1 - Up to two (2) scheduled visits per year by a factory certified technician
| Ensure two maintenance visits per fiscal year. |
| Maintenance issues reported and corrected |
| Inspection and functionality check after each maintenance iteration. |
PRS#2
The contractor shall Check the operating performance, flame heights and agent detection responses of all fireplaces and adjust as required.
| Structural trainer will be functional to complete training as outlined in DODI 6055.05 |
| Zero Deviation from Standard |
| Functional check of fireplaces at completion of service. |
PRS#3
The contractor shall Clean and/or replace all filter elements
| Replace filter elements |
| Structural trainer will be operational to meet training standard. |
| Check filters when service is completed |
PRS#4
The contractor shall inspect all fans and blowers and lubricate all bearings. Inspect all pilot spark igniters and replace as required. inspect and clean all pilot spark flame rods, replace as necessary. Inspect the fuel control station and adjust as required. Confirm sensor settings and adjust as required. Inspect and calibrate all gas detection assemblies. Inspect and adjust all smoke generators. Clean the fuel control station inlet strainer.
| Conduct thorough maintenance checks and replace or repair parts covered by service contract. |
| Structural trainer will be operational to meet training standard. |
| Inspection and functionality check |
PRS#5
The contractor shall Inspect the Programmable Logic Controller battery and replace as required. Check and Confirm latest PLC Ladder Logic is installed (updates performed as required). Clean all equipment cabinets.
| Operate each controller while conducting service and correct any malfunctions during operation. |
| 100% operability of structural trainer |
| Functional check of trainer using logic controller. |
PRS#6
The contractor shall provide a service report, provide on call phone support and remote access support.
| Brief staff on issues found during maintenance service. Provide written statement on corrections made. |
| Discuss all issues and steps to correct any issues identified. |
| Review of work performed and overall functionality of trainer. |
TECHNICAL EXHIBIT B
DELIVERABLES SCHEDULE
| Deliverable |
| Frequency |
| # of Copies |
| Medium/Format |
| Submit To |
ATTACHMENT 1
ESTIMATED WORKLOAD DATA
| ITEM |
| NAME |
| ESTIMATED QUANTITY |
ATTACHMENT 2
HISTORICAL WORKLOAD DATA
| ITEM |
| NAME |
| ESTIMATED QUANTITY |
ATTACHMENT 3
GOVERNMENT FURNISHED PROPERTY (GFP)
1.0 Building 8100 36th St, Fort Rucker, AL 36362. Training classroom for training sessions as needed.
JUN 22
File details come from the government source that posted it. Updated .