Attachment 6 - PRIMO Subscription Brand Name.pdf

Control No: JA-20-08-00168

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition

Threshold

1. Contracting Activity: The Contracting Activity responsible for this action is the US Army Medical Research Acquisition Activity (USAMRAA), Fort Detrick, MD on behalf the Walter Reed Army Institute of Research (WRAIR)

2. Description of Action: Walter Reed Army Institute of Research Gorgas Memorial Library has a requirement for Ex Libris’s discovery platform application, PRIMO. These services will be provided under the new librarian services contract, funded as part of PR#11487072. Projected award is November 2020 and fiscal year 2021, Research Development Test & Evaluation (RDT&E) funds will be used. As a result, this is a justification to cover a portion of the acquisition under Solicitation W81XWH20Q0092 for a brand-name subscription service, PRIMO.

Nature: ☒ New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number: W81XWH20Q0092

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: RDT&E

FY: ___21____

Name of Proposed Contractor(s) and Address:

Ex Libris (USA), Inc.

1350 E Touhy Ave, Suite 200 E Des Plaines, IL 60018-3307

Brand Name Buy: Yes No

3. Description of Services or Supplies: PRIMO is an off-the-shelf, commercial solution to providing a powerful, customizable, and seamless search platform that addresses the multitudinous discovery needs for integrated access to print and electronic content of all types;

such a solution is known as a "discovery solution". Primo is a one-stop solution for the web-scale discovery and delivery of local and remote resources, such as books, journal articles, and digital objects (such as archival finding aids), and other media (e.g., videos, etc.). These types of discovery platforms are commonly implemented in academic research libraries worldwide and are used in Federal government agencies. The PRIMO discovery solution, interoperates with the Integrated Library System (ILS) Voyager version used at the WRAIR Gorgas Memorial Library.

For Actions without Options:

Base Period: 15 November 2020 to 14 November 2021 Value:

Option Period 1: 15 November 2021 to 14 November 2022 Value:

Option Period 2: 15 November 2022 to 14 November 2023 Value:

Option Period 3: 15 November 2023 to 14 November 2024 Value:

Option Period 4: 15 November 2024 to 14 November 2025 Value:

Total:

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

The PRIMO search platform currently in use by the Gorgas Memorial Library is proprietary to Ex Libris. No other source is available to obtain the subscription.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements do not apply due to an exception at 5.202 (a)(13).

Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

7. Market Research: Market research found that PRIMO system is proprietary to Ex Libris, and this service will be included in the overall Librarian Services contract, to be awarded under

PR#11487072.

8. Other Facts: N/A

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.