Attachment 6 - JA WYACONDA DD FY21.pdf

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Dry Dock (DD): USCGC WYACONDA FY21 Repairs
Solicitation number
70Z085-21-Q-P3086200
Issued by

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This document is a request for quotation (RFQ) for ship repair services for the USCGC WYACONDA. The Coast Guard requires various dry dock repairs including to propulsion shaft seals, mechanical overhaul, and inflatable renewal. The contractor must provide a qualified technical representative familiar with the Wartsila Type FSE shaft seal to advise on proprietary information and ensure compliance with manufacturer procedures and standards during inspection and reassembly. The justification provided indicates Wartsila is the only source that can meet the requirements due to proprietary data and control over drawings, specifications, and quality control procedures. The performance period is from August 10, 2021 through October 19, 2021 at the contractor's dry dock facility. Quotes are due by the date specified and must include documentation of past performance, insurance, certifications, and representations and certifications. The solicitation will result in a firm fixed-price contract set aside for total small business of 1,250 employees or fewer in NAICS code 336611.

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Other files

File Type Posted
A00001.pdf PDF
Attachment 4 - Request for Clarification Form -1.pdf PDF
Attachment 4 - Request for Clarification Form.pdf PDF
Attachment 5 - USCG Ombudsman Notice.pdf PDF
Attachment 3 - Past Performance Information Form.pdf PDF
Attachment 2 - WYACONDA (WLR 75C) DD FQ4 WAB 21R0.pdf PDF
Attachment 1 - WYACONDA DD.xls XLS spreadsheet
USCGC Wyaconda DD FY21 Solicitation.pdf PDF

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PROJECT/TASK

NUMBER

CODE

ONE LEVEL ABOUT CONTRACTING OFFICER TELEPHONE NUMBER DATE

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (J&A)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE” ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISTION NUMBER ESTIMATED AMOUNT (OVER $3,000 BUT NOT EXCEEDING $150,000)

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN

DEVELOPED OR ARE NOT AVAILABLE

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE

ACQUISITIONS ARE REQUIRED

SIGNATURE AND TITLE OF CUSTOMER

TELEPHONE NUMBER

DATE

SIGNATURE OF CONTRACTING OFFICER TELEPHONE NUMBER DATE

Sheet1

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENTS REQUIREMENT STATEMENTS SUCH AS ONLY KNOWN SOURCE OR ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:
PURCHASE REQUEST OR REQUISTION NUMBER: 2121851P45862
PROJECTTASK NUMBER: WYACONDA

DD FY21

WORK ITEM 14: Propulsion Shaft Seals, Mechanical Overhaul and Inflatable Renew

ESTIMATED AMOUNT OVER 3000 BUT NOT EXCEEDING 150000: $8,500.00
BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: Contractor shall provide the services of qualified Tech Rep who is familiar with the Wartsila Type FSE Shaft Seal to provide the following services – on site. Advise on manufacturer's proprietary information pertinent to the system, and ensure compliance with manufacturers procedures and standards during disassembly, inspection, and reassembly of the system. Assist with proper installation, set-up or repair methods.
UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: The statement of work requires “Qualified” Tech Rep who is familiar with the Wartsila marine seal applications, however, certain necessary manufacturing data that may be needed to complete the repairs are proprietary and controlled by Wartsila Defense Inc. Wartsila is the only known source that possesses the required capabilities, drawings, specifications, engineering control procedures and proprietary methods to ensure the latest design configuration, manufacturing and quality control required to maintain and support the Type FSE seal arrangement.
REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES: The Statement Of Work doesn’t require that a Certified tech rep is used however, the requirements within the statement of work may require the Contractor to provide specific Wartsila marine technical services to meet the following requirement:

Provide manufacturer's proprietary information, software, and tools pertinent to the equipment/system. Assist with proper repair methods, and ensure compliance with manufacturer's procedures and standards during disassembly, inspection, repair, modification, calibration, and reassembly of the equipment/system

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE: The informational data required to complete the repairs is the sole property of Wartsila Defense Inc. The Statement of work requires that the Prime contractor makes the repairs using proprietary data supplied by the manufacturer. Wartsila Defense Inc has control over their proprietary data, drawings, etc,
PROVIDE A STATEMENT OF ACTIONS IF ANY THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED: COR will continue to conduct market research with a focus on locating vendors that are able to meet requirements, and will use all available engineering resources within the Coast Guard to create technical data for full and open competition.
SIGNATURE AND TITLE OF CUSTOMER:
CODE: IBCT-APM1
TELEPHONE NUMBER: 757 628-4609
DATE:
SIGNATURE OF CONTRACTING OFFICER:
CODE_2:
TELEPHONE NUMBER_2:
DATE_2:
ONE LEVEL ABOUT CONTRACTING OFFICER:
CODE_3:
TELEPHONE NUMBER_3:
DATE_3:
2021-02-09T15:02:54-0500
OZMENT.ROBERT.E.1244149185
2021-05-13T08:30:17-0400
WEISS.IAN.SHAWN.1163514113

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