Attachment 6 DISA Subcontracting Review Checklist.pdf

CUI

Source Selection Information -See FAR 2.101 and 3.104

DISA SUBCONTRACTING PLAN REVIEW CHECKLIST

Controlled By: DISA Controlled By: PS8212 CUI Category: SSEL Distribution/Dissemination Control: FEDCON POC: disa.scott.ditco.mbx.ps8212-dtts@mail.mil

Contractor Name and Address

Solicitation Number & Title

Period of Performance

Total Contract Price

Date of Subcontracting Plan

Items/Service (Description)

Individual Approved

Commercial Plan

DoD Test Program

Comprehensive Plan

REQUIRED ELEMENTS OF THE SUBCONTRACTING PLAN

1. Total Large and Small Business Subcontracting - Percentages & Dollars (FAR 19.704(a)(1)(2)) & FAR 52.219-9(d)(1)(2)

Base Period

1st Option 2nd Option 3rd Option 4th Option 5th Option

2. Small Business Subcontracting - Percentages & Dollars (FAR 19.704(a)(1)(2)) & FAR 52.219-9(d)(1)(2)

2. Small Disadvantaged Business Subcontracting - Percentages & Dollars (FAR 19.704(a)(1)(2)) & FAR 52.219-9(d)(1)(2)

2. Women-Owned Small Business Subcontracting - Percentages & Dollars (FAR 19.704(a)(1)(2)) & FAR 52.219-9(d)(1)(2)

2. HUBZone Small Business Subcontracting - Percentages & Dollars (FAR 19.704(a)(1)(2)) & FAR 52.219-9(d)(1)(2)

REQUIRED ELEMENTS OF THE SUBCONTRACTING PLAN - Should provide a statement/assurance to address the following:

YES NO Para # & Page #

3. Description of principal types of supplies and services to be subcontracting and an identification of types of supplies or services planned for subcontracting to small business.

FAR 19.704(a)(3) & FAR 52.219-9(d)(3)

4. Description of method used to develop the subcontracting goals.

FAR 19.704(a)(4) & FAR 52.219-9(d)(4)

5. Description of the method used to identify potential sources for solicitation purposes.

FAR 19.704(a)(5) & FAR 52.219-9(d)(5)

6. A statement as to whether or not the offeror included indirect costs in establishing goals and a description of the method used to determine the proportionate share of indirect costs to be incurred with small businesses.

FAR 19.704(a)(6) & FAR 52.219-9(d)(6)

7. The name of the individual employed by the offeror who will administer the offeror’s subcontracting program, and a description of the duties of the individual.

FAR 19.704(a)(7) & FAR 52.219-9(d)(7)

8. A description of the efforts the offeror will make to ensure small businesses have an equitable opportunity to complete for subcontracts.

FAR 19.704(a)(8) & FAR 52.219-9(d)(8)

Base Period 1st Option 2nd Option 3rd Option 4th Option 5th Option

2. Service Disabled Veteran-Owned Small Business Subcontracting - Percentages & Dollars (FAR 19.704(a)(1)(2)) & FAR 52.219-9(d)(1)(2)

2. Veteran-Owned Small Business Subcontracting - Percentages & Dollars (FAR 19.704(a)(1)(2)) & FAR 52.219-9(d)(1)(2)

Base Period 1st Option 2nd Option 3rd Option 4th Option 5th Option

9. Clause inclusion and flow down: FAR 52.219-8 will be included in all subcontracts which offer further subcontracting opportunities. Subcontractors, except small businesses, who receive subcontracts over the applicable threshold ($700,000 or $1,500,000 for construction) will adopt a similar subcontracting plan.

FAR 19.704(a)(9) & FAR 52.219-9(d)(9)

REPORTING AND COOPERATION – Should provide a statement/assurance to address the following:

YES NO Para # & Page #

10. Cooperate in any studies or surveys as may be required.

FAR 19.704(a)(10)(i) & FAR 52.219-9(d)(10)(i)

Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan.

FAR 19.704(a)(10)(ii) & FAR 52.219-9(d)(10)(ii)

After November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies.

FAR 19.704(a)(10)(iii) & FAR 52.219-9(d)(10)(iii)

Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov ), following the instructions in the eSRS.

FAR 19.704(a)(10)(iv) & FAR 52.219-9(d)(10)(iv)

Ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS.

FAR 19.704(a)(10)(v) & FAR 52.219-9(d)(10)(v)

Provide its prime contract number and its unique entity identifier, and the e-mail address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs FAR 19.704(a)(10)(vi) & FAR 52.219-9(d)(10)(vi)

Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique entity identifier, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

FAR 19.704(a)(10)(vii) & FAR 52.219-9(d)(10)(vii) http://www.esrs.gov/

RECORDKEEPING – Should provide a statement/assurance to address the following:

YES NO Para # & Page #

11. Description of records maintained to show compliance with plan requirements and procedures.

FAR 19.704(a)(11) & FAR 52.219-9(11)

Source lists and vendor data on SB, SDB, WOB, HUBZone, VOSB & SDVOSB concerns.

FAR 19.704(a)(11) & FAR 52.219-9(11)(i)

Lists of organizations contacted for sources.

FAR 19.704(a)(11) & FAR 52.219-9(11)(ii)

For each contract, bidder's lists on subcontract solicitations over $150,000 (explain absence of SB, SDB, WOB, HUBZone, VOSB, or SDVOSB concerns) and reasons if responding SB concerns failed to receive award.

FAR 19.704(a)(11) & FAR 52.219-9(11)(iii)

Description of any outreach efforts for SB, SDB, WOB, HUBZone, VOSB & SDVOSB concerns.

FAR 19.704(a)(11) & FAR 52.219-9(11)(iv)

Description of buyer training and monitoring.

FAR 19.704(a)(11) & FAR 52.219-9(11)(v)

For other than Commercial Plans, on a contract-by-contract basis, records to support subcontract award data including the name, address and business size of each subcontractor.

FAR 19.704(a)(11) & FAR 52.219-9(11)(vi)

REQUIRED ELEMENTS OF THE SUBCONTRACTING PLAN - Should provide a statement/assurance to address the following:

YES NO Para # & Page #

12. Make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal.

FAR 19.704(a)(12) & FAR 52.219-9(12)

13. Provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in FAR 19.704(a)(12).

This written explanation will be submitted to the contracting officer within 30 days of contract completion.

FAR 19.704(a)(13) & FAR 52.219-9(13)

14. Not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor.

FAR 19.704(a)(14) & FAR 52.219-9(14)

15. Pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or an untimely payment to a small business subcontractor.

FAR 19.704(a)(15) & FAR 52.219-9(15)

16. Small disadvantaged business goal greater than five percent (5%)?

**Requires approval one level higher than contracting officer if below 5%** DFARS 219.705-4(d)

17. Does the contract contain options?

18. If the contract contains options, are there separate goals?

19. The plan has a signature page which includes the name, title and company name for the person submitting the plan; the name, title and department/agency contracting organization for the person approving the plan; and date signed.

FOR MODIFICATIONS ONLY

Is the overall contract below Small disadvantaged business goal of 5%?

Less than 5%? (if reasons have not changed, a new determination is not required)

Rating

SIGNATURES/REVIEW

PSD Contracting Officer **Upon completion for this evaluation sheet, the PSD Contracting Officer should provide this checklist and the apparent awardee(s) Subcontracting Plan to disa.meade.osbp.mbx.ditco-small-business-office@mail.mil**

Reviewed By: ________________________________ Date: ______________ Rating/Recommendation: ____________________

Comments

DISA Office of Small Business Programs

Reviewed By: _________________________________ Date: _________________ Concur/Non-Concur: ______________________

Comments

Rating Description Acceptable Complies with all 15 elements in FAR 19.704 and FAR Clause 52.219-

9. The subcontracting plan provides an adequate approach for utilizing small businesses. The proposed goals are realistic, challenging and attainable. The plan demonstrates a strong and solid commitment to the inclusion and utilization of small businesses for subcontracting opportunities.

Unacceptable Does not comply with all 15 elements in FAR 19.704 and FAR Clause

52.219-9.The proposed goals are not realistic or challenging. The plan demonstrates no commitment to an active involvement in providing subcontracting opportunities for small businesses. The subcontracting plan requires revisions.

mailto:disa.meade.osbp.mbx.ditco-small-business-office@mail.mil

SBA (PCR)

Reviewed By: __________________________________Date: ________________ Concur/Non-Concur: _____________________

Comments