ATTACHMENT 5 Vendor Qualifications and Business Information.docx
DOCX document 45 KB Posted
- Attached to
- PRE-QUALIFY VENDORS WHO CAN PROVIDE TELECOMMUNICATIONS OUTSIDE PLANT SERVICES IN SELECTED ZONES
- Solicitation number
- 26-023
- Issued by
- Polk County, Iowa
About this file
This is a Vendor Qualifications and Business Information form (Attachment 5) for RFP 26-023 issued by the Iowa Communications Network (ICN). The form requires vendors to provide comprehensive information regarding their experience, equipment capabilities, personnel qualifications, and emergency response readiness for underground and aerial fiber optic cable construction and related outside plant (OSP) infrastructure services. Vendors must document their years in business, experience with fiber optic installations in Iowa and specifically with ICN projects, and provide detailed accounts of any past project failures, delays, or corrections. The RFP seeks vendors capable of delivering multiple service types including directional boring, direct-bury plowing, aerial installation, splicing, and utility locating services across designated zones.
The form requires vendors to inventory all equipment owned or leased, detail their personnel resources including specialists in fusion splicing and aerial work, and describe internal safety, quality assurance, and damage investigation procedures. Vendors must identify their main and satellite office locations, equipment yards, and their geographic proximity to service zones, as well as any partnering agreements with other vendors. Critical evaluation criteria include emergency response capabilities, with vendors required to confirm their ability to dispatch crews and equipment within two hours of notification and respond 24/7 throughout all seasons, including winter conditions. Additionally, vendors must specify whether fiber optic splicing services are performed in-house, subcontracted, or through both methods, with all subcontractors requiring ICN approval prior to project authorization. The form includes acknowledgment requirements that all subcontracted work must be approved by ICN.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT 2 Bid Proposal Compliance Form.docx | DOCX document | |
| 26-023 RFP Document.docx | DOCX document | |
| ATTACHMENT 6 Zone Bid Form.docx | DOCX document | |
| 26-023 RFP Questions & Answers 2026.pdf | ||
| ATTACHMENT 1 Contractual Terms and Conditions Sample Agreement.docx | DOCX document | |
| ATTACHMENT 7 Unit Price Sheet.xlsx | XLSX spreadsheet | |
| ATTACHMENT 3 Authorization to Release Information.docx | DOCX document | |
| ATTACHMENT 4 Bid Proposal Submittal Form.docx | DOCX document |
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Text version
ATTACHMENT 5:
VENDOR QUALIFICATIONS AND BUSINESS INFORMATION
RFP 26-023
Instructions for Vendor: Please provide detailed responses within the designated text form blocks below. All fields expand automatically as you type. If you require extra space or are attaching external matrices, please explicitly reference them inside the provided text area.
5.1. Experience
5.1.1. Number of years in business.
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5.1.2. Number of years’ experience with underground fiber optic cable construction and related infrastructure outside plant services.
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5.1.3. Number of years working within the State of Iowa. Provide brief detail who for, where and what projects done.
[Click or tap here to enter text — Include client name, locations, and project descriptions]
5.1.4. Number of years work for or with the ICN on fiber optic cable and related infrastructure.
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5.1.5. In past telecommunications/OSP projects, have you ever been unable to complete a project as designed? If so, provide details.
[Click or tap here to enter text]
5.1.6. In past telecommunications/OSP projects, have you ever been required to return to a project to correct substantial issues? If so, provide details.
[Click or tap here to enter text]
5.1.7. In past telecommunications/OSP projects, have you ever been unable to complete a project by the desired due date? If so, provide details.
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5.1.8. In past telecommunications/OSP projects, have you ever responded to emergency or urgent relocations or repairs? If so, provide details.
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5.2. Equipment
5.2.1. Scope of services provided (bore, plow, aerial, splicing, etc.). Vendor shall detail:
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5.2.2. Detail all directional boring equipment owned or leased (dirt, rock, dual rod, etc.) (state - owned or leased):
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5.2.3. Detail any specialized equipment owned or leased (state which), Examples: dual rod horizontal directional rock drill, rock saw, etc.:
[Click or tap here to enter text]
5.2.4. Detail all direct-bury (plow) equipment owned or leased (state - owned or leased):
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5.2.5. Detail all aerial equipment owned or leased (state - owned or leased):
[Click or tap here to enter text]
5.2.6. Detail any equipment not addressed above:
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5.2.7. Detail typical work self-performed and that which is typically sub-contracted:
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5.2.8. Detail any capabilities and equipment utilized to locate underground utilities:
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5.2.9. Is Vendor able to provide sub-foot GPS data (bore log, e.g.), if so, is there an additional charge for the data?
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5.3. Inventory
5.3.1. Detail all inventory normally stocked and available (handholes, duct, cable, etc.):
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5.4. Personnel
5.4.1. Detail the number of employees engaged in underground fiber optic cable and related infrastructure installation, maintenance, and repair.
[Click or tap here to enter text]
5.4.2. Detail the number of employees engaged in aerial fiber optic cable and related infrastructure installation, maintenance, and repair.
[Click or tap here to enter text]
5.4.3. Detail the number of employees trained and qualified to complete fiber optic fusion splicing.
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5.4.4. Detail the number of employees trained and qualified to complete aerial splicing.
[Click or tap here to enter text]
5.4.5. Describe any employed position related to safety when working within Rights of Way.
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5.4.6. Describe any employed position related to uniform traffic control standards.
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5.4.7. Describe any employed positions related to Quality Assurance.
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5.4.8. Describe any internal procedures for damage investigations.
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5.4.9. Detail list of sub-contractors or partners.
[Click or tap here to enter text]
5.4.10. All sub-contracted work must be approved by the ICN, vendor to acknowledge.
☐ Acknowledged ☐ Not Acknowledged
5.5. Locations
5.5.1. Detail location of main office and any satellite offices:
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5.5.2. Detail facilities (office, repair shop, etc.) available at all main and satellite offices:
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5.5.3. Detail location and size of any equipment or material yards:
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5.5.4. Describe location of facilities, office, equipment, and staff related to all Zones vendor is seeking to perform within. (Proximity):
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5.5.5. Detail any agreements with other Vendors that might be employed to cover any Zone or Zones:
[Click or tap here to enter text]
5.6. Emergency Response and Availability
5.6.1. Is Vendor able and willing to respond to emergency requirements (cable damage repair, e.g.)? Check appropriate box (Yes or No):
☐ Yes ☐ No
5.6.1.1. If so, is Vendor able to dispatch excavation equipment and crews to any area within a Zone within 2 hours?
☐ Yes ☐ No
5.6.1.2. If so, is Vendor able to respond 24x7?
☐ Yes ☐ No
5.6.1.3. If so, is Vendor able to respond during any time of the year, including winter?
☐ Yes ☐ No
5.6.1.4. If so, is Vendor able to respond to aerial cable damage restorations?
☐ Yes ☐ No
5.7 Fiber Splicing Capabilities
5.7.1 Splicing Availability: Does your company offer fiber optic splicing services?
☐ Yes ☐ No
5.7.2 Execution Method: If yes, are splicing services performed:
☐ In-House (Self-Performed) ☐ Subcontracted ☐ Both
5.7.3 Subcontractor Identification: If subcontracted, list all third-party splicing subcontractors you intend to use, along with their experience and certifications. (Note: All splicing subcontractors are subject to ICN review and approval prior to project authorization).
[Click or tap here to enter text]
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