Attachment 5 - PPPL Div. 1 Specifications.pdf

PPPL General Requirements August 2023

GENERAL REQUIREMENTS 010010 - 1

SECTION 010010 – GENERAL REQUIREMENTS

PART 1 GENERAL

1.1 PURPOSE

A. The following specification provides the project-specific requirements that are supplementary to the requirements of the PPPL General Provisions for Non- Commercial Subcontracts, Part G - Provisions & Conditions for Fixed Price Construction Subcontracts

B. The Subcontractor is required to plan, control, and deliver the final project according to the project subcontract documents. The project must possess complete functional systems and be assembled safely and in quality fashion following industry standards, regulatory requirements, and best practices. The Subcontractor is required to complete the project within the specified time.

1.2 SUMMARY

A. The Subcontractor shall provide in the performance of the work under this subcontract all labor, materials, equipment, transportation, services, occupational exposure monitoring and supervision required to maintain work sites that meet the ES&H requirements found in Section 013100.

B. All major elements of the work are believed to be adequately described herein. The Subcontractor is expected, as a requirement of the Subcontractor’s qualifications, to utilize his or her knowledge and experience to anticipate and include in the cost of the work any incidentals of work which may be required, but are not specifically expressed herein, in order to provide a complete and fully functional facility and/or system.

C. Definitions and roles and responsibilities can be found in Section 013100.

1.3 REFERENCES

A. The publications listed below form a part of this subcontract to the extent referenced.

1. Subcontract Agreement

2. PPPL General Provisions for Non-Commercial Subcontracts

Part G - Provisions & Conditions for Fixed Price Construction Subcontracts

B. The publications listed below form a part of this specification to the extent referenced.

1. 013100 Environment, Safety, and Health Requirements

2. 013119 Meetings

3. 013200 Schedule and Progress Documentation

4. 013300 Submittals

5. 013514 Building Information Modeling (BIM) Requirements

6. 014100 Quality Requirements

7. 015000 Temporary Facilities and Controls

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8. 017419 Construction Waste Management and Control

9. 017700 Closeout Procedures

10. 017823 Operation and Maintenance Data

11. 017836 Warranties

12. 017900 Demonstration and Training

13. 018113 Sustainable Design Requirements

14. 018119 Indoor Air Quality During Construction

15. 019113 General Commissioning Requirements

C. Drawings:

1. Please reference 3.0 Drawings section of the Statement of Work.

1.4 SITE LOCATION

A. The Subcontractor shall confine all operations (including storage of materials) on PPPL premises to areas authorized or approved by PPPL. The Subcontractor shall hold and save PPPL and the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Subcontractor’s performance.

B. The project is located on the Princeton Plasma Physics Laboratory (PPPL) Site in Princeton, NJ. PPPL is located on Princeton University’s Forrestal Campus in Plainsboro Township, Middlesex County, New Jersey.

1.5 DEFINITION OF ROLES

A. Design Coordinator: A PPPL person who is assigned to the project and works with the Construction (Project) Manager and Construction Coordinator to assist in the technical coordination of the project.

B. Procurement Specialist: A PPPL person responsible for and specifically assigned to the project, who is responsible for negotiating and administering the subcontract terms and conditions. All modifications to the subcontract shall come from the Procurement Specialist or designee, in writing. The Procurement Specialist or designee is the sole entity that can modify the subcontract or initiate change orders.

C. Princeton Technical Representative (PTR): A PPPL person responsible for managing, phasing, and ensuring the project is meeting key milestones. Also referred to as the Project Manager.

1.6 DESCRIPTION OF WORK

A. The Subcontractor shall furnish all required supervision, labor, materials, tools, plant, and appurtenances necessary to perform diligently and fully all work as described in the drawings and technical specifications. All work includes transportation, overhead, bonding costs, safety oversight, quality control oversight, and supervision as required to construct the project described in the drawings, technical specification and the detailed description contained herein.

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B. The Subcontractor’s scope of work is outlined in the Statement of Work document.

The Subcontractor shall perform all construction work in accordance with the drawings and/or specifications.

1.7 MATERIALS & EQUIPMENT FURNISHED BY PPPL

A. No materials or equipment is anticipated to be furnished for this project.

1.8 BUY AMERICAN ACT

A. PPPL maintains a preference for domestic construction material. Materials shall be purchased in accordance with PPPL General Provisions for Non-Commercial Subcontracts Part G - Provisions & Conditions for Fixed Price Construction Subcontracts.

B. There are no exemptions for this project.

1.9 SERVICES FURNISHED BY PPPL

A. PPPL existing utility and building services shall be coordinated with the Princeton Technical Representative (PTR):

1. PPPL will de-energize and re-energized existing utilities as required to support the project. The subcontractor shall provide a minimum of seven

(7) business days’ notice for utility shut-downs and tie-ins.

B. PPPL furnished services shall be coordinated with the PTR.

1. The PTR coordinates issuance of permits, reference Section 013100 for additional information;

2. The PTR or designee requests for and provides disablement of existing systems; Availability and use of existing PPPL utility services will comply with Section 013100 and 015000

1.10 ITEMS AFFECTING WORK PLANNING

A. Safety Officer/Representative: Subcontractor Safety Representative is required on the project. Reference Section 013100, Article 1.15 for further information.

B. Additional Training: All access areas/tasks are applicable for this project. See Section 013100, Article 1.17 for further information.

C. Erosion Control: Erosion Control is required on this project in accordance with Section 013100 and 015000.

D. Metal Recycling: Metal is acceptable for commercial recycling.

E. Waste Disposal: The laboratory will dispose of existing regulated waste or laboratory generated regulated waste. The Subcontractor is permitted to dispose of any regulated waste that is generated during the performance of this subcontract.

However, the subcontractor is required to notify the PTR prior to the commencement of any regulated waste generation and off-site shipments of any waste materials destined for disposal.

GENERAL REQUIREMENTS 010010 - 4

1. Existing asbestos elements shall be mitigated by PPPL. Coordination of this work shall be completed in concert with all other construction activities. The Subcontractor shall be responsible to coordinate this work with PPPL.

2. The Subcontractor shall remove any non-asbestos regulated materials, (e.g., fluorescent lamps and ballasts) and PPPL will recycle or dispose of the laboratory generated regulated materials. The Subcontractor shall be responsible to coordinate this work with PPPL.

3. Any bricks with lead-based paint or glazing shall not be recycled and shall be disposed of in accordance with PPPL requirements. The Subcontractor shall be responsible to coordinate this work with PPPL.

4. Refer to section 017419 for further details.

F. Badging: Subcontractor will be required to have PPPL Picture ID badges. Reference Section 013100 for further details.

G. Reporting: Subcontractor shall submit recycling data from vendor, reference Section 017419 for additional information.

H. Coordination: PPPL may award other subcontracts at or near the site of the work.

The Subcontractor shall fully cooperate and coordinate with other subcontractors and with PPPL’s employees during the execution of the work. This may include Owner’s Representatives, Special Inspections Representatives, Commissioning Agents, etc. for this project or subcontractors for other projects.

I. PPPL On-Going Operations: Subcontractor must accommodate on-going and planned laboratory operations. All actions that affect laboratory operations must be coordinated through the PTR.

1.11 ELECTRONIC PROJECT DRAWINGS

A. PPPL may, at the Subcontractor’s request and in accordance with technical specifications, release “electronic” project drawings for use in preparation of shop drawings by the Subcontractor or lower-tier subcontractors or vendors.

B. These electronic drawings will be distributed to the Subcontractor utilizing PPPL’s current file and media format.

C. The project design drawings reflect the intent and scope of the project and general routing. The routing of utilities and building/facility services indicated on the design drawings is for bid purposes only. The Subcontractor and/or lower-tier subcontractors are expected to make a site visit and make allowances for all necessary adjustments for the actual system installation and to examine physical conditions which may be material to the performance of his or her work and coordinate the actual routing as necessary to accommodate the existing conditions, obstructions, and the work of other trades.

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1.12 PARKING AND STAGING AREA

A. Parking of the Subcontractor’s and the lower-tier subcontractor’s vehicles shall be confined to the Subcontractor’s designated construction area or in a specific area designated by PPPL.

B. The Subcontractor shall provide and maintain temporary barricades, fences, or other means to delineate the construction limits, as required for the protection of public and PPPL employees. The Subcontractor shall provide signage at all entrances to the construction site with the Subcontractor’s company’s name and contact information. Signage shall include: Danger Construction Area, Do Not Enter.

Visitors shall sign-in with the Subcontractor’s representative and must be aware of the current hazards and conditions and be escorted by the Subcontractor.

C. No material shall be stored beyond the construction limits unless prior written arrangements have been made through the PTR.

D. Refer to Section 015000 for additional information.

1.13 SITE ACCESS AND HAULING

A. The Subcontractor shall, under regulations prescribed by PPPL, use only established roadways, and use such temporary roadways constructed by the Subcontractor when and as may be authorized by PPPL. Where materials are transported during the course of the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicles or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbing’s or sidewalks, the Subcontractor shall protect them from damage. The Subcontractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads at no cost to PPPL or the Government.

B. Construction equipment and deliveries to the site are restricted to the main entrance gate. Access must be arranged at a minimum of 48 hours prior to the use of this access point through the PTR.

C. Soil and Site Material Disposal

1. Soils shall be classified, transported to, and disposed of at an approved facility.

a. Sampling, testing, and reporting shall be performed by a qualified testing and inspection company subcontracted through PPPL.

Stockpiling and double handling may be required to facilitate testing prior to exporting soil from the PPPL Site.

b. The subcontractor shall dispose of soil at the Clean Earth facility located in Carteret, NJ based on final sample results.

c. The subcontractor shall use a transporter that is licensed by the NJDEP as a Commercial (A-901) Solid Waste Transporter.

D. Soil and Site Material Importing

1. Soils shall be properly classified prior to importation to the PPPL Site.

a. The subcontractor shall provide a clean letter from the importing source.

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b. The subcontractor shall provide proctor test results representative of the source material.

c. The subcontractor shall be responsible for obtaining clean fill from a Soil and Fill Recycling Service Company that holds a valid A- 901 License as per N.J.S.A. 13:1E-127.1 et seq.

1) For the purpose of this document clean fill means soil that is intended to fill low areas or change the grade of an area, that has been sampled by the Soil and Fill Recycling Service Company and analyzed by a NJDEP Certified Laboratory to determine contaminant levels are below the maximum acceptable contaminant concentrations for unrestricted use, found in the Technical Requirements for Site Remediation, N.J.A.C. 7:26E-2.

2) The subcontractor shall provide the final reports obtained from The Soil and Fill Recycling Service Company for the clean fill to be used at PPPL. At minimum, they should take one composite sample, taken at the point of fill origin, for every 20 cubic yards of fill generated.

E. PPPL site access and hauling shall be subject to the following conditions:

1. Electronic communication devices, such as cell phones, texting devices, laptops, etc. must not be used while driving any motor vehicle on PPPL’s site;

2. All roads shall remain open to emergency traffic at all times;

3. All equipment and vehicles shall be confined to operating along defined construction roads and approved access routes;

4. No overland hauling or off-road travel shall be permitted without prior approval of the PTR;

5. Interruption of normal traffic patterns or temporary road closings necessitated by movement of equipment or delivery of materials or utility installations shall require advance notice and shall require proper barricades, signage, and flag persons to divert normal traffic safely;

6. Traffic on paved roads shall be restricted to rubber-tired vehicles. Where crawler mounted equipment is required to cross paved roads or areas, the pavement shall be suitably protected from damage to the satisfaction of the PTR;

7. Dust, debris mud, and litter on any PPPL roads caused by the Subcontractor's operations shall be removed by the Subcontractor in a manner as directed by the PTR;

8. NJDOT Standards shall apply to the Subcontractor’s use of all existing roads.

1.14 TRANSPORTATION OF EQUIPMENT AND MATERIALS

A. Transportation of equipment and materials shall be subject to the following conditions:

1. Transportation of equipment and materials used by the Subcontractor at the job site shall be furnished by the Subcontractor at his/her own expense;

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2. The Subcontractor shall be responsible for minimizing any interference with local traffic, other Subcontractors and PPPL operations;

3. The Subcontractor shall coordinate the anticipated schedule for major material deliveries and site hauling of excavated materials with the PTR

1.15 TEMPORARY SERVICES AND FACILITIES

A. Temporary services and facilities shall be subject to the following conditions:

1. Temporary services and facilities required during the construction period shall be furnished, installed, and paid for by the Subcontractor (refer to Section 015000 for information on specific services and facilities);

2. All installations shall be subject to PPPL approval;

3. Temporary lighting shall be installed throughout the project to provide safe access and exit conditions and adequate lighting for the various work operations. The installation shall comply with the National Electrical Code

(NFPA 70);

4. Telephone/Internet service for the project will be provided by and paid for by PPPL;

5. Temporary fire protection shall be in accordance with the OSHA (29 CFR 1926);

a. An approved fire extinguisher shall be provided by the

Subcontractor on all trucks and similar equipment, at all enclosures, and at on-site construction offices;

b. Each extinguisher shall be inspected monthly and a date tag certifying adequacy of the charge and workability of the extinguisher shall be affixed;

c. The Subcontractor shall remove the extinguishers at the conclusion of the job.

B. Temporary ventilation shall be sufficient to provide a safe working environment for construction personnel, in accordance with OSHA 29 CFR 1926.57.

Subcontractor shall provide exhaust and supply air fans, ducting and other equipment as needed.

C. Temporary heating shall include heating devices, protective coverings, and temporary enclosures as necessary to protect the work and to provide a safe working environment for personnel.

1. Coal or kerosene type salamanders, pots or open fires shall not be permitted;

2. Where permanent heating equipment has been installed and made operational prior to completion of the project, the Subcontractor may request temporary use of such equipment, at no cost, provided it is properly maintained by the Subcontractor and that all required warranties are extended to include the period of use by the Subcontractor prior to Final Acceptance of the project by PPPL. Such equipment shall be turned over to PPPL in like-new condition, including new filters and similar consumables.

D. Temporary Drainage shall be sufficient to remove standing water and prevent flooding.

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1. Subcontractor shall furnish pumping equipment and other dewatering equipment as required for proper operation;

2. Pump discharges from dewatering activities shall be intercepted by silt removal or sedimentation basins before being directed to natural drainage courses and away from adjacent work limits of other subcontractors.

E. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Subcontractor only with PPPL approval and shall be built with labor and materials furnished by the Subcontractor without expense to PPPL. The temporary buildings and utilities shall remain the property of the Subcontractor and shall be removed by the Subcontractor at its expense upon completion of the work. With the written consent of PPPL, the buildings and utilities may be abandoned and need not be removed.

F. Refer to Section 015000 for additional information.

1.16 PPPL CLOSURE

A. The PPPL site is closed for major holiday and no construction activities shall occur, unless specifically approved by the PTR, on these days:

1. New Year’s Day – January 1st

2. Martin Luther King Jr. Day – 1st Monday after January 15th

3. Memorial Day – Last Monday in May

4. Juneteenth – June 19th

5. Independence Day – July 4th

6. Labor Day – 1st Monday in September

7. Thanksgiving Day – 4th Thursday in November

8. Day After Thanksgiving – Friday after Thanksgiving

9. Christmas Eve – December 24th

10. Christmas Day – December 25th

11. Winter Holiday Break – Week between Christmas Eve and New Year’s

Eve. December 24th through December 31st

12. New Year’s Eve – December 31st

B. If any of these holidays occur on a weekend day, a weekday will be used for the holiday;

C. PPPL holidays are subject to change based on Princeton University. Any additional PPPL site closures shall be communicated by the PTR.

1.17 MATERIAL SUBSTITUTIONS

A. In accordance with PPPL General Provisions for Non-Commercial Subcontracts Part G - Provisions & Conditions for Fixed Price Construction Subcontracts, products or materials which are equivalent to those specified will be considered for approval by PPPL. The submittal procedure described elsewhere will be followed, with the following additional conditions:

1. In addition to the required information for the proposed substitute material, the submittal shall contain the same information pertaining to the original specified product for purposes of comparison;

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2. The submittal shall explain fully the differences, if any, between the original specified product and proposed substitute product;

3. Any change to the drawings or specifications for related work required for proper installation of the proposed substitute product shall be indicated in the submittal;

4. If the proposed substitute product requires alterations of any kind to other equipment or construction, or necessitates any engineering design changes for its proper installation, such alterations and engineering design changes shall be accomplished at no cost to PPPL;

5. The substitute submittal must contain a statement detailing the cost and schedule impact of the proposed substitution;

B. PPPL is the sole judge of the acceptability of the proposed substitution.

1.18 DOCUMENTATION

A. The Subcontractor shall prepare weekly progress meeting minutes including on-going punch list items, ESH issues, PPPL corrective actions, and status of these items.

These minutes will become part of the PPPL project file. At the discretion of PPPL, the weekly progress meeting may be reduced or eliminated depending on safety, quality, and schedule of the project.

B. Quality Control Documentation reference article 3.3.

C. On-going punch list: During the duration of the project, the PTR, AE, and/or CM shall identify deficient items that do not adhere to the technical specifications/drawings. This list will be kept current through the duration of the project by the Subcontractor’s Project Manager and/or Field Superintendent and made part of the Weekly Progress Meeting Minutes. At a minimum, the subcontractor shall, within five (5) working days, submit a proposed corrective action plan that details the mitigation method including a schedule for the correction of the noncompliance.

D. Notification of punch list items: The PTR, AE and/or CM will notify the Subcontractor of deficiencies and/or discrepancies in the quality of the construction. These notifications will include:

1. Date Identified;

2. Identifier;

3. Location;

4. Description, including specification or drawing reference.

E. As-Built Drawings:

1. The Subcontractor shall maintain a set of prints of the Subcontract drawings in the construction office at the project site. Current set of as-builts may be electronic with prior approval by PPPL;

2. A daily record, in red, shall be kept on these prints of the work installed with all modifications or changes thereon. This set of prints shall be available to PPPL for inspection at all times and print copies provided upon request to PPPL within 24 hours of the request being made;

3. The PTR and the Subcontractor's Project Manager/Field Superintendent should review the as-built drawings prior to the Monthly Construction

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Schedule Updates described elsewhere, in order to determine if the as-built mark-up set is current and accurate. The processing of the monthly payment request is contingent of the up-to-date status of the as-built documentation;

4. Prior to Final Acceptance described elsewhere in article 3.4, the Subcontractor shall transmit the complete set of marked-up prints to

PPPL.

5. The Final Acceptance submittal shall include a statement from the Subcontractor that indicates that the work was installed as shown thereon;

6. Final Acceptance of the work is contingent on the receipt and approval of the complete as-built documentation.

7. Refer to Section 01300 for more information on electronic as-built requirements.

F. Final Acceptance Documentation: Final Acceptance of the work is contingent on the receipt and approval of the following documentation:

1. As-built documentation as described elsewhere in the subcontract documents;

2. Shop drawing record set as described in (Specifications and Drawings for

Construction) in accordance with PPPL Subcontract General Provisions and Special Terms and Conditions for Construction Subcontracts;

3. Warranty documentation;

4. Attic stock, if required by the technical specifications/drawings;

5. Operations and Maintenance manuals.

1.19 SUBCONTRACTOR’S REQUESTS FOR INFORMATION (RFI)

A. When the Subcontractor is unable to determine from the Subcontract Documents, the exact material, process or system to be installed; or when the items of construction are required to occupy the same space (interference); or when an item of work is described differently at two places in the Subcontract Documents;

or when other clarification is required; PPPL (or the AE if applicable) shall be requested to make a clarification of the indeterminate or interfering item. The RFI procedure given shall be the method for requesting the clarification.

B. RFIs shall be submitted on a PPPL approved Subcontractor’s form. Each RFI shall be given a discrete, consecutive number. Each page of the RFI and of attachments to the RFI shall bear the RFI number and Project number.

Resubmitted RFIs with additional information shall be RFI numbers with a .1 prefix for the first resubmitted RFI, .2 for the second, and so on.

C. RFIs from lower-tier subcontractors shall be submitted through, reviewed by, given a number, and signed by the Subcontractor prior to submittal to PPPL (or AE). The Subcontractor shall keep a log of the RFIs. RFIs submitted directly by lower-tier subcontractors would be returned unanswered to the sender and the Subcontractor. Subcontractor shall be responsible for delays resulting from the necessity to resubmit an RFI.

D. Subcontractor shall carefully study the subcontract documents to assure that the requested information is not available therein.

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E. In all cases where RFIs are issued to request clarification of coordination issues (e.g., pipe and duct routing, clearances, specific locations of work shown diagrammatically, apparent interference and similar items) the Subcontractor shall furnish all information required for PPPL (or AE) to analyze and/or understand the circumstances causing the RFI in order to prepare a clarification or direction as to how Subcontractor shall proceed.

F. RFIs shall not be used for the following purposes:

1. To request approval of submittals;

2. To request approval of substitutions;

3. To request changes which entail additional cost or credit;

4. To request different methods of performing work than those indicated on the drawings and/or specified.

G. In the event the Subcontractor believes that a clarification by PPPL (or AE) results in additional cost, Subcontractor shall not proceed with the work indicated by the RFI until authorized by PPPL to proceed by formal direction in writing and/or a Subcontract Modification.

H. PPPL (or AE) will return RFIs to the Subcontractor within 5 working days of receipt.

RFIs received after 12:00 noon shall be considered received on the next regular work day for the purpose of establishing the start of the 5 working day response period.

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION

3.1 NOTICE TO PROCEED

A. The Notice to Proceed (NTP) represents the basis of the start of the project duration.

The following describes the requirements for the Notice to Proceed:

1. The NTP is issued by the PPPL Procurement Specialist;

2. The issuance of the NTP establishes the start of work on the PPPL Site.

B. Submittals Required Prior to Notice to Proceed. Within ten (10) working days after subcontract award, the Subcontractor shall submit the following to PPPL for acceptance. These items must be submitted and accepted by PPPL prior issuance of Notice-To-Proceed (NTP).

1. Performance and Payment bonds

2. Insurance certificate(s), for an acceptable level of insurance and from an acceptable insurance carrier

3. Construction Schedule

4. Schedule of values

5. Job Hazard Analysis (JHA)

6. Lower-tier subcontractors (of applicable)

7. Quality Assurance Program (QAP)

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3.2 CONSTRUCTION SCHEDULE

A. The Subcontractor’s scope of work is outlined in the Statement of Work document.

B. This Project Complete milestone marks the completion of the project including punch list items, clean-up, and acceptance of as-built drawings and if required, submittals.

C. Monthly construction schedule updates shall accurately reflect the execution of the project. This is required for payment.

D. Refer to Section 013200 for additional information.

3.3 QUALITY CONTROL AND CONTROL OF INSTALLATION

A. The Subcontractor is responsible for all activities necessary to manage, control, and document that work complies with the Subcontract documents. The Subcontractor’s responsibility includes ensuring adequate Quality Control services are provided for work accomplished on- and off-site by his/her organization, suppliers, lower-tier subcontractors, technical laboratories, and consultants.

B. The work activities include safety, submittal management, testing and inspection, and all other functions relating to the requirement for quality construction.

Subcontractor is responsible to respond to Non-Compliance Notices which may be issued by the Subcontractor, PPPL or the AE. Further, the Subcontractor shall contain procedures for tracking construction deficiencies from identification through acceptable corrective action. The Subcontractor shall track and log deficiencies on a form subject to PPPL approval.

C. The Subcontractor shall perform periodic inspection for potential suspect counterfeit materials. The most common suspect counterfeit materials found at US Department of Energy facilities have been threaded fasteners fraudulently marked as high strength bolts. This includes electrical circuit breakers with false certifications. If the Subcontractor suspects any counterfeit material being utilized, contact the PTR immediately.

D. Refer to Section 014100 for additional quality requirements.

3.4 ACCEPTANCE

A. Code Inspections: Third-party inspectors shall be subcontracted by PPPL to perform code inspections required by the International Building Code and specified by the Architect/Engineer in the design documents. The subcontractor shall coordinate code inspections for the following types of inspections as dictated by the design documents and the subcontractor schedule:

1. Underground Inspections

a. Gas

b. Water

c. Sanitary

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d. Electric

e. Grounding

2. Building Code Inspections

a. Plumbing

b. Fire

c. Mechanical

d. Electric

e. Elevator

f. Final

B. Special Inspections: Third-party inspectors shall be subcontracted by PPPL to perform special inspections required by the International Building Code and specified by the Architect/Engineer in the design documents. The subcontractor shall coordinate special inspections for the following types of construction as dictated by the design documents and the subcontractor schedule:

1. Reinforced Concrete

2. Reinforced Masonry

3. Welding

4. Precast Concrete

5. Structural Steel

6. Engineered Fill

7. Underpinning

8. Spray Applied Fireproofing

9. Smoke Control Systems

10. High Strength Bolts

11. Certain Concrete Installations

12. Certain Masonry Installations

13. Mastic and Intumescent Fire-Resistant Coatings

14. Exterior Insulation and Finish System (EIFS) Installations

C. Beneficial Occupancy: An interim inspection process may be used when PPPL assumes responsibility for portions of the work prior to substantial completion.

The following details concern Beneficial Occupancy:

1. The Subcontractor shall provide a twenty (20) working day notice to the PTR before this inspection is performed;

2. The Subcontractor’s deficiency list with status noted shall be attached to the Beneficial Occupancy documentation;

3. The PTR will coordinate the completion of the Beneficial Occupancy form;

D. Transition to Operations: refer to the following sections for additional information:

1. Section 017700 Closeout Procedures

2. Section 017823 Operation and Maintenance Data

3. Section 017836 Warranties

4. Section 017900 Demonstration and Training

5. Section 019113 General Commissioning Requirements

E. In addition/conjunction with code inspections above, projects will require final punch-list and final acceptance inspections prior to wall and ceiling close-ins similar to the process outlined in Section F and G below.

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F. Final punch list Inspection: An inspection of the uncompleted items of the subcontract documents. The following describes the punch list process:

1. When the Subcontractor believes the work is substantially complete, the

Subcontractor shall update the deficiency list for presentation to the PTR;

2. The Subcontractor shall provide a twenty (20) working day notice to the

PTR in order to make arrangements for the final inspection of the construction project with the AE and PPPL personnel;

3. The PTR will arrange for a final inspection visit of PPPL stakeholders to verify the accuracy of the Subcontractor’s deficiency list and to add, as necessary, those items of work that are not complete;

4. The AE and/or CM will develop a comprehensive punch list and issue it to the Subcontractor after the final inspection;

5. The AE, CM, and/or PTR will sign off on the completion of each punch list item.

G. Final Acceptance: This inspection will document the completion of the project scope.

The following describes this process:

1. The Subcontractor shall provide a ten (10) working day notice prior to the

Final Acceptance inspection;

2. The Subcontractor shall submit documentation that the work associated with the punch list is complete;

3. The PTR will coordinate the final inspection walkthrough with PPPL stakeholders;

4. The PTR will develop and issue the final acceptance documentation when the punch list items have been completed.

5. All punch list items will be completed within 60 days of Substantial

Completion.

END OF SECTION 010010

PPPL Payment Procedures August 2023

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment. These procedures include project-specific requirements that are supplementary to the requirements of the PPPL General Provisions for Non-Commercial Subcontracts Part G - Provisions & Conditions for Fixed Price Construction Subcontracts

B. See Division 01 Section 013200 "Construction Progress Documentation" for submitting the construction schedule.

1.2 SCHEDULE OF VALUES

A. The schedule of values shall be prepared in conjunction with the development of the performance schedule. Installed components of work and their associated tasks listed in the Schedule of Values shall match the activities in the construction schedule. Once approved the activity values listed in the Schedule of Values shall not be changed without PPPL’s approval of the change.

B. Format & Content:

1. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each activity listed. The Subcontractor shall provide a MS Excel Spreadsheet electronic file.

a. ID number – The identification or activity number shall match the identification used on the performance schedule.

b. Activity Description – The activity description shall match the description used on the performance schedule.

c. Number of Units

d. Units – The units identified for an activity shall be suitable to determine the activity’s percent complete on a monthly basis.

e. Unit Value for each activity

f. Total Value for each activity

2. Round amounts to the nearest whole dollar; total shall equal the Subcontract Sum.

3. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

PAYMENT PROCEDURES 012900 - 2

4. Each item in the Schedule of Values and Application for Payment shall be complete. Include total cost and proportionate share of indirect costs and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may not be shown as separate line items in the Schedule of Values. Distribute the cost as indirect costs expense across actual work-in-place activities.

b. The amount of premiums paid for performance and payment bonds may be a line item of the Schedule of Values.

c. Mobilization line items are acceptable provided there is an equal value demobilization line item.

d. Items indicated as lump sum for the unit will be paid only when the Item is 100% complete.

5. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Subcontract Documents to determine quantities.

6. Closeout Costs. Include separate line items for the subcontractor and lower-tier subcontractor (if applicable) for Project closeout requirements.

7. Updating: Update and resubmit the Schedule of Values before the next Application for Payment when Subcontract Modifications change the Subcontract Sum.

C. Submit a draft of the Schedule of Values to Princeton Technical Representative (PTR) at earliest possible date. No Applications for Payment will be accepted until after the PTR has approved the Schedule of Values. Applications for Payment shall be submitted to the Procurement Specialist.

D. Schedule of Values will not be approved without an approved construction schedule.

1.3 PAYMENT FOR STORED MATERIALS

A. Typically, PPPL doesn’t pay for material received but not installed. Upon the Subcontractor’s request and the PTR’s concurrence, the Procurement Specialist may consider payment for materials received but not installed. The authorized payment for stored material will be based on the lesser of the following: (1) The total value of all invoices submitted for the activity or (2) the material value listed in the Schedule of Values.

1. Material invoices shall be legible and clearly document the type, quantity, and cost of the materials covered in the Application for Payment.

2. Material invoiced must include accompanying Bill of sale, certificate of insurance for bonded storage facility, and photos of materials in storage location.

PAYMENT PROCEDURES 012900 - 3

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 APPLICATIONS FOR PAYMENT

A. Applications for Payment may be submitted no more than monthly, 8 working days prior to the end of the month or as agreed by PPPL. Each Application for Payment shall be consistent with previous applications and payments as certified by the Procurement Specialist and paid for by PPPL.

B. Prior to preparation and submission of an Application for Payment, the Subcontractor’s representative and the PTR shall review work complete to reflect a previous agreed upon scheduled milestone.

C. Application Preparation: All Applications for Payment shall be submitted electronically. Submit a signed Application for Payment to the Procurement Specialist. Incomplete applications will be returned without action. With each application, submit the following items:

1. Application for Payment Form (in conformance with the standard AIA G702)

2. Monthly voucher identifying the work complete.

3. The Monthly Voucher shall be validated by percent or milestone complete on the performance schedule.

4. Copies of stored material invoices.

5. Certified payroll for all subcontractor labor.

6. Technical Submittals up-to-date. Work without approved submittals will not be paid.

7. Quality Control documentation demonstrating up to date record keeping and compliance with the project’s approved quality control plan.

8. As-Builts up-to-date.

9. Waste Reduction Progress Reports up-to-date.

10. Daily Reports up-to-date.

11. Quality Control Report up-to-date.

D. Administrative actions and submittals that must precede or coincide with submittal of Application for Payment include the following:

1. List of Lower-tier Subcontractors

2. Approved Schedule of Values including updates.

3. Performance Schedule.

4. Technical Submittals up-to-date. Work without approved submittals will not be paid.

5. Satisfactory Inspection and Test Reports for work billed to 100%

6. As-Builts up-to-date.

7. Waste Reduction Progress Reports up-to-date.

8. Daily Reports up-to-date.

9. Payroll submissions up-to-date.

PAYMENT PROCEDURES 012900 - 4

E. Certification: Each Application for Payment shall be certified in accordance with the requirements of the PPPL Subcontract General Provisions and Special Terms and Conditions for Construction Subcontracts.

1. The amounts requested are only for performance in accordance with the specifications, terms, and conditions of the subcontract;

2. All payments due to subcontractors and suppliers from previous payments received under the subcontract have been made, and timely payments will be made from the proceeds of the payment covered by this certification

3. Request for progress payments does not include any amounts which the subcontractor intends to withhold or retain from a lower-tier subcontractor or supplier.

3.2 SUBCONTRACT MODIFICATIONS

A. Each subcontract modification shall be added to the end of the approved Schedule of Values. The modification shall be broken into a sufficient number of activities to adequately identify the percent complete of each activity. Activities shall be reflected in an updated schedule to monitor completion of added work.

END OF SECTION 012900

PPPL ESH Requirements August 2023

ENVIRONMENT, SAFETY & HEALTH REQUIREMENTS

013100 - 1

SECTION 013100 – ENVIRONMENT, SAFETY, AND HEALTH REQUIREMENTS

PART 1 GENERAL

1.1 LABORATORY’S ES&H POLICY

A. At Princeton Plasma Physics Laboratory (PPPL), safety and environmental protection are of the highest importance. The Laboratory’s policy is to protect the environment and the safety and health of all persons, may they be laboratory personnel, subcontractor personnel, scientific visitors, or visiting members of the public, from accident or injury while they are present on the PPPL Site or other location managed by PPPL. Nothing shall have a higher priority.

1.2 SUMMARY

A. This section describes the requirements, responsibilities and expectations for the environment, safety, and health (ES&H) aspects of the project.

B. Safety, as used in this document, encompasses environment, safety, and health, including pollution prevention and waste minimization.

C. The Subcontractor shall provide all labor, materials, equipment, services, occupational exposure monitoring, and supervision required to maintain work sites that meet the ES&H requirements of all applicable federal, state, local and PPPL regulations. In addition, the Subcontractor shall protect the environment and the safety and health of its personnel, the personnel of its lower-tier subcontractors, lower-tier vendors, PPPL’s personnel, and the general public.

1.3 REFERENCES

A. The Subcontractor and lower-tier subcontractors shall comply with the following reference documents. The publications referenced herein, form a part of this Section and Subcontract documents.

1. PPPL ESHD 5008 http://bp-pub.pppl.gov/ESHD_MANUAL/sm.html

2. 10 CFR 851 Worker Safety and Health Program https://www.energy.gov/gc/10-cfr-851-worker-safety-and-health-program

3. 29 CFR 1910, Occupational Safety and Health Standards https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910TableofContents

4. 10 CFR 708, DOE Contractor Employee Protection Program

5. 29 CFR 1904, Record Keeping Guidelines for Occupational Injuries, and

Illnesses

6. 29 CFR 1926, Occupational Safety and Health Standards for

Construction

7. 40 CFR Protection of the Environment (USA EPA)

8. 49 CFR Transportation

9. DOE Order 442.1B, Department of Energy Employee Concerns Program

10. National Fire Protection Association (NFPA) codes and standards http://bp-pub.pppl.gov/ESHD_MANUAL/sm.html https://www.energy.gov/gc/10-cfr-851-worker-safety-and-health-program https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910TableofContents https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910TableofContents

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11. NFPA 70E, Standard for Electrical Safety in the Workplace (2015)

12. American Conference of Governmental Industrial Hygienists - ACGIH

(2016), “Threshold Limit Values for Chemical Substances and Physical Agents and Biological Exposure Indices”

13. American Society of Mechanical Engineers (ASME) Codes and Standards:

a. ASME B30 Series, Crane Safety

b. ASME B31 Standards of Pressure Piping

14. American National Standards Institute (ANSI) Standards:

a. ANSI A10, Construction Package

b. ANSI Z136.1 Safe Use of Ladders

15. PPPL Lab wide Procedures and Policies

a. http://bp-pppl.gov/procedures.html

b. http://bp-pppl.gov/policy.html

B. Subcontractor and its lower-tier subcontractors working on PPPL site are subject to United States of America - Department of Energy (DOE) civil penalties or subcontract fee reductions for noncompliance, in accordance with 10 CFR 851 “Worker Safety and Health Program” and 10 CFR 835 “Occupational Radiation Protection”. Subcontractor(s) shall also comply with 10 CFR 851 “Worker Safety and Health Program” which defines worker safety and health requirements for the Department of Energy contractors and their subcontractors. The Worker Safety and Health Program acknowledgment is part of the Construction ES&H Plan.

C. Subcontractor shall comply with 10 CFR 835 “Occupational Radiation Protection”.

This Regulation defines the requirements pertinent to work where potential exposure to ionizing radiation hazards occur. The protective measures to be taken where this hazard is present shall be communicated to the Subcontractor through the PPPL PTR. PPPL has an extensive level of expertise in management of ionizing radiation hazards that will be utilized to identify the work locations where such hazards are present and establish these protective measures.

D. The publications listed below form a part of this specification to the extent referenced.

1. PPPL General Provisions and Special Terms and Conditions for

Construction Subcontracts

2. 010010 General Requirements

1.4 DEFINITIONS

A. Competent Person: One who can identify existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to personnel, and who has authorization to take prompt corrective measures to eliminate the identified hazardous. Duties related to ES&H shall take precedence over other duties.

B. Construction: The combination of erection, installation, assembly, demolition, or fabrication activities involved to create a new facility or to alter, add to, rehabilitate, dismantle, or remove an existing facility. It also includes the http://bp-pppl.gov/procedures.html

013100 - 3 alteration and repair (including dredging, excavating, and painting) of buildings, structures, or other real property, as well as any construction, demolition, and excavation activities conducted as part of environmental restoration or remediation efforts.

C. Construction Environmental Safety & Health Plan (CESHP): An official, binding document prepared by the Subcontractor, bearing the signature of a responsible manager of the subcontracting company that defines the safety and health practices and responsibilities necessary to conduct operations on PPPL property in a safe manner.

D. Construction Manager: An individual or firm responsible to DOE or its subcontractor, PPPL, for the supervision and administration of a construction project to ensure the construction subcontractor’s compliance with construction project requirements.

E. Construction Management Office: An office consisting of a Construction (Project) Manager, PTR, Procurement Specialist, and ES&H Safety Coordinator. This office is responsible for supervising and administrating the construction project to ensure the construction subcontractor’s compliance with technical specifications and ES&H requirements.

F. Construction Worksite: The area within the limits necessary to perform the work described in this Subcontract. Reference Attachment 2 - Site Location Map for Site Access and Hauling, & Parking and Staging.

G. Design Coordinator: An PPPL person who is assigned to the project and works with the Construction (Project) Manager and PTR to assist in the technical coordination of the project.

H. ES&H Construction Safety Specialist (CSS): An PPPL person responsible for ES&H guidance, periodic construction site visits, support for the PPPL PTR, and provide oversight of the Subcontractor’s safety program. The ES&H CSS will review job hazard analysis and training documentation for on-going work activities. Any deficiencies noted shall be brought to the attention of the PPPL PTR for follow up with the Subcontractor. The ES&H CSS has authority to stop work activities for imminent danger, fatality, or major environmental release, but does not have authority to direct changes in the work scope of the project or the Subcontractor’s means and methods of construction.

I. Imminent Danger: A hazard which, if allowed to persist, is likely to cause an accident that will result in death, injury, property damage, or environmental impairment.

J. Integrated Safety Management (ISM): ISM is defined as a system for performing work safely and in an environmentally responsible manner. The term “integrated” is used to indicate that the Environment, Safety and Health (ES&H) management systems are normal and natural elements of accomplishing work. The intent is to integrate the management of ES&H with the management of the other primary elements of construction: quality, scope, cost, and schedule. PPPL subscribes to the philosophy of Integrated Safety Management (ISM) by following the program

013100 - 4 outlined in this section. The ISM core functions are implemented by robust daily work planning of construction activities. The ISM core functions include 1) define the scope of work, 2) identify and analyze the hazards, 3) develop and implement hazard controls, 4) perform work with controls, and 5) provide feedback for continuous improvement. PPPL also requires this of subcontractors and lower-tier subcontractors.

K. Princeton Technical Representative (PTR): An PPPL person responsible for ensuring the work being performed is in conformance to the subcontract technical requirements. The PPPL PTR is the primary point of contact with the Subcontractor.

L. Procurement Specialist: An PPPL person responsible for and specifically assigned to the project, who is responsible for negotiating and administering the subcontract terms and conditions.