Attachment 5 Instructions to Offerors_.pdf

Attachment 5 - FA441725R0009

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS - COMMERCIAL

ITEMS (Sep 2023)

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: "The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers."

GENERAL INSTRUCTIONS

A. To assure timely and equitable evaluation of the offer, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements (including 1. Terms and conditions 2. Representations and certifications). Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

B. The offer shall consist of three separate parts: Part I – Price, Part II – Technical, and Part III – Past Performance Information.

C. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications - Commercial Items along with the offer. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

D. Points of Contact: All communications shall be submitted via e-mail to all the following personnel/addresses: 1st Lt Rowan Thom at rowan.thom.1@us.af.mil (she/her) AND SSgt Dani English (she/her) at dani.english@us.af.mil.

E. Questions must be submitted via email to the personnel noted above. All questions are due no later than 2:00 PM (CST – Central Standard Time) on 6 February 2025. All questions and answers will be posted to the beta SAM website at https://Sam.gov.

F. Offer Submission Instructions: Offers must be submitted electronically via email. All documents submitted must be saved in .pdf format, and shall follow the instructions in FAR 52.212-1. Due to the number of attachments required, offers shall use the following subject line to account for submissions with multiple emails:

“FA441725R0009 – Welcome Center Support Services - [company name] - 1 of [total number of emails sent]”

Late offers will be processed in accordance with FAR 52.212-1(f) "Late submission, modifications, revisions, and withdrawals of offers."

The due time and date for offers is 2:00 PM (CST – Central Standard Time) on 24 February 2025. Offers shall be on 8.5” X 11” page. A page is defined as one face of a sheet of paper containing information. The text size shall be no less than 12 pitch. Offers shall use at least 1-inch margins on the top and bottom and 1 inch side margins. Copies and Page Limits of 5 pages for each of http://www.sam.gov/ mailto:reymundo.rivera.1@us.af.mil mailto:ashley.williams.85@us.af.mil https://sam.gov./ 1545967240A Highlight

1545967240A Highlight the plans. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will not be evaluated.

G. Specific Instructions: Teaming Arrangements as a Prime and Subcontractor relationship (if applicable): Offerors must provide the following information not later than the date and time offers are due:

1. Include size of each concern required at 13 CFR 121.103(h) (I) (2) (ii) and 124.513(b) (1);

2. Clearly establish roles of each party (who is prime and who is subcontractor, who is responsible for what tasks, contract administration, offers, work management, etc.);

3. Subcontractor past performance cannot be disclosed to the prime offeror without the subcontractor's consent. Provide a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor, only if it is being used as part of the past performance evaluation;

4. Identify each member's share of the prospective contract, 50/50, 51/49, etc.

5. Include exclusivity that the team member will not be replaced for the duration of the contract, any exceptions should be identified and assurance that the team members are not teaming with another firm for the same procurement;

6. Include a statement of acknowledgement that the prime contractor shall remain fully responsible for contract performance, regardless of any teaming arrangements between the prime contractor and its subcontractors.

Part I - Price Submission (There is no page limitation for Part I) Offerors shall submit the following information in Part I:

1. Complete blocks 12, 17a, and 30a, b, and c of the Standard Form (SF) 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract. Insert proposed unit and extended prices on pages 3 through 10 of the SF 1449.

2. Complete the necessary fill-ins and certifications in the Contract Clauses section. The provisions FAR 52.212-3 shall be returned along with the offer. If the offeror has completed all representations and certifications contained in this solicitation in their SAM registration, the offeror shall state so.

3. Include Teaming Arrangement/Joint Venture (if applicable).

Part II - Technical Submission (Limited to no more than 15 pages total for Part II. Limiting submissions to no more than 5 pages to each of the plans below.) Offerors shall submit the following information in Part II:

1. Pages exceeding the page limitations set forth in this section will not be read or evaluated and will be removed from the offer.

2. The Technical Submission shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Factor as defined in Attachment 6, Addendum 52.212-2, of the solicitation. Proposals shall not simply rephrase or restate the Performance Work Statement (PWS) or contain general statements such as “Standard procedures will be employed.” Proposals shall provide convincing rationale addressing how the technical portion of the offer meets solicitation requirements. Offerors shall assume the Government has no prior knowledge of the offeror’s experience. The Government will base its evaluation on the information presented in the offer. Elaborate artwork, expensive visual, and other presentation aids are neither necessary nor desired.

3. Offers shall submit one original and one sanitized copy (removal of company name, address, or any other identifiable information) of the technical part with the CAGE code only in place of company name. The sanitized copy shall be provided as a separate document. Provide the following documentation with the Technical Submission:

A. Emergency Response Plan explaining how emergency responses will be completed within the required four hours response time.

B. Accident Prevention Plan detailing the procedures and methods to be utilized in response to spills, hazardous or non-hazardous.

C. Company Safety Plan identifying hazards, safety precautions, company's employees and subcontractors associated with the contract.

Part III - Past Performance Information: (Limited to no more than two (2) pages - per contract listed - for Part III, and no more than six (6) pages total for Part III) Offerors shall submit the following information in Part III:

1. Pages exceeding the page limitations set forth in this section will not be read or evaluated and will be removed from the offer. The Past Performance Questionnaire (Attachment 5 of the solicitation) is not included in the six (6) page limit for Part III. Only references for recent and relevant contracts are desired. CPARS ratings and accompanying CPARS information does not count towards the page limit. Only references for contracts that are recent and relevant will be considered.

Recent is defined as work within the last three (3) years from the issue month of this solicitation.

The information provided must be on efforts/contracts that are ongoing or must have been performed during the past three years from the date of issuance of this solicitation.

Relevant is defined as the work on past efforts/contracts similar or greater in scope and magnitude of effort and complexities this solicitation requires.

Submit a list of no more than three (3) recent contracts performed for Federal agencies or commercial customers as a prime contractor that demonstrates the ability to successfully perform the scope and breadth of the requirements as described in the PWS for this solicitation. Past performance submission must also incorporate quality and satisfaction ratings for all contracts submitted. Negative remarks should include accompanying rationale explaining any corrective actions that were taken for substandard performance. The past performance submission must contain the following information:

(a) Company/Division name

(b) Product/Service

(c) Contracting Agency/Customer

(d) Contract Number

(e) Contract Dollar Value

(f) Period of Performance

(g) Verified, up-to-date name, address, e-mail address, FAX and telephone number of the contracting officer or customer POC responsible for procuring your services

(h) Comments regarding compliance with contract terms and conditions

(i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions,

(k) Details as to what the predecessor companies, key personnel, or subcontractors’ participation was in the example past performance being provided.

(l) Explanation of how the scope of the referenced contract is similar to the SOW in this solicitation including the amount of acreage serviced for each identified contract.

(m) Associated CPARS ratings and accompanying CPAR information (does not count toward page limitation)

If a teaming arrangement/Joint Venture is contemplated, provide complete information as to the arrangement, including up to three (3) recent and relevant past performance information on previous arrangements with same partner or as this entity (CAGE). If this is a first-time joint effort, each party to the arrangement must submit separate past performance information. Subcontractor past performance may only be disclosed for use by the prime contractor if a letter of consent to release past performance information to the prime is completed by the subcontractor and included with the past performance.

Questionnaires. Each offeror shall send out Past Performance Information (PPI) (Attachment 4) to each of the offerors past performance references/to each of the Points of Contact identified in the contracts listed in the contractor's Part IV, Past Performance Information. Any past performance questionnaires received more than the three references in the Past Performance Part IV for the prime will not be evaluated. The responsibility to send out Past Performance Questionnaires rests solely with each offeror.

Past Performance Questionnaires are to be completed and sent directly to the Government by the evaluator completing the questionnaire. It is the sole responsibility of the offeror to track the submission of Past Performance Questionnaires and ensure that the Government receives them

NOT LATER THAN THE DUE DATE AND TIME ESTABLISHED IN THIS RFQ FOR

OFFER SUBMISSION.

The Government highly recommends the submission of completed questionnaires prior to the solicitation closing date and time. It is also the sole responsibility of the offeror to inform the evaluators of any extensions the Government approves to the date and time offers are due to be submitted. The evaluator shall e-mail questionnaires to both 1st Lt Rowan Thom (she/her) at rowan.thom.1@us.af.mil and SSgt Dani English (she/her) at dani.english@us.af.mil

If no CPARS information is available for any of the submitted past performance, the offeror shall ensure that the references submitted with the proposal are provided the PPQ (Attachment 4). It is strongly recommended that all offerors request their references to submit PPQ immediately via email to 1st Lt Rowan Thom (she/her) at rowan.thom.1@us.af.mil and SSgt Dani English (she/her) at dani.english@us.af.mil as to be received no later than the date and time proposals are due.

If the offeror claims there is no past performance, then that status must be identified to the contracting officer in Part III - Past Performance Information no later than the date and time proposals are due from all the offerors.

(End of Addendum) mailto:reymundo.rivera.1@us.af.mil mailto:ashley.williams.85@us.af.mil mailto:reymundo.rivera.1@us.af.mil mailto:ashley.williams.85@us.af.mil