Attachment 5. Brand name Justification.pdf
PDF 778 KB Posted
- Solicitation number
- FA442726Q1019
About this file
This is a Contracting Officer's justification and approval document for a single-source procurement below the Simplified Acquisition Threshold (SAT). The procurement is for a Creaform HandySCAN EVO Elite 3D scanner with associated software, accessories, and services totaling a package that includes 2 years of accident coverage, a 2-year customer care plan, select factory-accredited calibration, Scan-To-CAD Pro and Inspections software, 3D scanning manual turntable, 3 days of onsite training, and shipping.
The justification establishes that only Creaform equipment meets mission requirements due to four critical factors: (1) technical compatibility with the organization's existing SolidWorks CAD environment and VXelements software integration; (2) training standardization, as the workforce is already qualified through squadron-funded Creaform courses and the Air Force-recognized 3D scanning course uses only Creaform products; (3) data continuity, as all historical and archived scan data is stored in Creaform-native formats and conversion to alternative systems would risk data loss; and (4) cost avoidance, as purchasing an alternate system would require retraining, new software licenses, curriculum development, and data conversion. The Contracting Officer conducted a Sources Sought notice on SAM.gov from January 5-22, 2026, which yielded five small business vendor responses, supporting the decision to solicit this requirement as a Brand Name 100% Small Business Set-aside. The determination cites FAR 13.106-1(b)(1) as the regulatory basis for single-source procurement.
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Use of a Single Source Below the Simplified Acquisition Threshold (SAT)
SOURCE SELECTION SENSITIVE
4 Jan 2021 SOURCE SELECTION SENSITIVE Page 1 of 3
1. Mission Requirement requires procurement of a Creaform HandySCAN EVO Elite 3D scanner to sustain organic reverse-engineering, repair development, and advanced manufacturing capabilities in direct support of aircraft structural maintenance operations. The scanner is used to capture high-accuracy dimensional data for legacy, non-procurable, and time-critical aircraft components.
2. Basis for Brand Name This requirement must be fulfilled from Creaform due to established technical compatibility, training standardization, data continuity, and cost avoidance considerations. No other known brand can meet these combined requirements without introducing unacceptable operational risk and additional cost.
3. Technical Compatibility and System Integration has exclusively utilized Creaform scanners and VXelements software as its approved 3D scanning solution. This software directly integrates with the shop's approved SolidWorks CAD environment, which is the standard design and modeling platform for operations. Procuring a non-Creaform system would require introduction of new software platforms, additional approval actions, workflow redesign, and file translation processes. These actions would delay production, increase risk of data loss or corruption, and negatively impact mission execution.
4. Training Standardization and Workforce Proficiency MTECH training, qualification, and sustainment programs are built entirely around Creaform hardware and software. The shop has invested in multiple paid, squadron-funded, in-person training courses conducted by Creaform, resulting in a workforce already qualified and proficient on this system. Additionally, the only Air Force-recognized 3D scanning course, Scanning and Modeling for Reverse Engineering, is taught exclusively using Creaform products. Procuring an alternate system would invalidate existing training, require retraining, and introduce unnecessary delays and costs.
5. Data Continuity and Legacy File Preservation All current, historical, and archived scan data within the is stored in Creaform-native formats
4 Jan 2021 SOURCE SELECTION SENSITIVE Page 2 of 3 and processed through Creaform software. These datasets support repeat repairs, engineering validation, and long-term sustainment of aircraft components.
Transitioning to a "or equal" would require costly and time-intensive file conversions, risk loss of historical data, and break continuity of validated repair solutions. Maintaining a single, standardized scanning ecosystem ensures long-term data integrity and mission reliability.
6. Cost Avoidance and Risk Reduction Procuring the Creaform HandySCAN EVO Elite avoids significant additional costs associated with:
- Retraining personnel on new hardware and software
- Purchasing and approving additional software licenses
- Developing new training curricula and qualification standards
- Converting or recreating historical scan data
- Production delays and increased reliance on external repair sources
- Brand Name procurement of the Creaform system represents the lowest total cost to the government when considering lifecycle costs, training investments, and mission impact.
7. Conclusion Based on long-standing operational use, training standardization, software integration, data continuity, and cost avoidance considerations, the Creaform HandySCAN EVO Elite is the only solution that meets mission requirements without introducing unacceptable cost or risk. Brand name procurement from Creaform is fully justified and in the best interest of the government.
A Sources Sought notice was posted on SAM.gov on January 05, 2026, and closed on January 22, 2026. The Sources Sought posting on SAM.gov yielded five Small business vendor responses, . The Contracting Officer anticipates adequate competition in the open market based on the five vendors that responded to the Sources Sought notice, the Contracting Officer recommends acquiring this requirement through SAM.gov. This requirement will be solicited as Brand Name 100% Small Business Setaside.
4 Jan 2021 SOURCE SELECTION SENSITIVE Page 3 of 3
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