Attachment_5_-_Cost_Proposal_Worksheet_(Final).xlsx
XLSX spreadsheet 47 KB Posted
- Attached to
- RFP-25-002: 50th Anniversary Event Producer
- Solicitation number
- 0000036746
About this file
The document is a Cost Proposal Worksheet for the California Arts Council (CAC) 50th Anniversary Event Producer RFP (Request for Proposal) with the solicitation number RFP-25-002. The project involves producing a 50th anniversary event, with tasks including developing an event production timeline, creating a master plan, managing fiscal intermediary services, developing vendor lists, producing a run-of-show script, handling event invitations and RSVPs, collaborating with a publicist, overseeing event documentation, creating an in-memoriam video, managing event day production, and preparing a post-event summary report.
The total contract value is not to exceed $90,000, with payment based on hourly fees. The worksheet provides detailed line items for labor milestones and other direct costs, including travel, venue, catering, AV/lighting, technical support, decor, entertainment, photography/videography, and security services. Travel costs are capped at $5,000, and the CAC requires bidders to already possess necessary equipment, services, skills, permits, and certifications. The agency reserves the right to request clarification on the cost proposal and may negotiate or eliminate non-critical budget items during the final contract development.
View the file
Other files
Show all 14
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Cost Proposal Attachment A: Cost Proposal CAC 50th Anniversary Event Producer RFP No: RFP-25-002
| The selected Bidder/Contractor will be contracted for a total amount based on hourly fees not to exceed $90,000. |
| California Arts Council (CAC) reserves the right to ask the bidder/contractor regarding their cost proposal for further |
| clarification and/or explanation. CAC requires the bidder to attach Budget Notes to explain any expenditures, as needed. |
| Note: Bidder may add additional rows/columns as needed. |
| Bidder is responsible for ensuring their cost proposal worksheet is accurate and includes the entire cost. |
| MILESTONES & DIRECT LABOR | ||||||
| MILESTONES | PERSONNEL NAME | TITLE | HOURS | |||
| (Whole Numbers) | RATE | TOTAL | ||||
| Event Production Timeline & Master Plan | $0.00 | $0.00 | ||||
| Fiscal Intermediary Services | $0.00 | $0.00 | ||||
| Vendor List and Signed Subcontractors | $0.00 | $0.00 | ||||
| Run-of-Show and script | $0.00 | $0.00 | ||||
| Final Event Budget & Fund Disbursement Plan and Policy | $0.00 | $0.00 | ||||
| Facilitate design, distribution, and tracking of invitations and RSVP’s. | $0.00 | $0.00 | ||||
| Work collaboratively with event publicist. | $0.00 | $0.00 | ||||
| Oversee event documentation (photographer/videographer) | $0.00 | $0.00 | ||||
| Develop in-memoriam video reel. | $0.00 | $0.00 | ||||
| Event Day Production | $0.00 | $0.00 | ||||
| Final Vendor Payments | $0.00 | $0.00 | ||||
| Post-Event Summary Report (Lessons Learned) | $0.00 | $0.00 | ||||
| Subtotal | $0.00 |
| OTHER DIRECT COSTS (EXCEPT LABOR) | |||||
| COST TYPE | DESCRIPTION | QUANTITY | COST | TOTAL | |
| Travel Cost (Itemized)* | Enter on Itemized Travel Tab | $0.00 | $0.00 | ||
| Venue | $0.00 | $0.00 | |||
| Catering | $0.00 | $0.00 | |||
| AV/Lighting and Technical Support | $0.00 | $0.00 | |||
| Décor | $0.00 | $0.00 | |||
| Entertainment (MC, DJ, live and performers) | $0.00 | $0.00 | |||
| Photographer/Videographer (develop in-memoriam video real and video real of 50th Anniversary) | $0.00 | $0.00 | |||
| Janitorial/Clean-Up Crew | $0.00 | $0.00 | |||
| Security Services (if needed) | $0.00 | $0.00 | |||
| OTHER DIRECT COSTS (EXCEPT LABOR) | $0.00 | $0.00 | |||
| Subtotal | $0.00 | ||||
| Total Bid: | $0.00 | ||||
| * Enter travel costs on the Itemized Travel tab in this workbook and ensure it reconciles to the total on the Cost Proposal. |
&"Arial,Italic"&16Attachment 5: Cost Proposal Worksheet
Itemized Travel
| TRAVEL ITEM | QUANTITY | COST | EXTENDED COST |
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| $0.00 | $0.00 | ||
| Subtotal* | $0.00 |
*Travel Costs cannot exceed $5,000.
PLS READ - Notes & Explanations NOTE 1: CAC expects the bidder to already possess all the equipment, services, skill, permits, certifications and/or license(s) they need to perform the work according to this solicitation. CAC may collect confirmation of the purchase of equipment(s) by requesting for invoices, receipts and/or other supporting documents.
NOTE 2: Contractor shall not subcontract work without prior to written approval of the State (CAC). Subcontracts must include all applicable terms of thie Agreement. Must comply with business license and insurance & liability requirements, indemination, nondiscrimination, etc.
NOTE 3: Generally, only consumable supplies can be included in your proposal budget. If you are requesting equipment or non-consumable supplies, provide budget notes that include a compelling rationale for the expenditures. If the Review/Evaluation Committee/CAC finds these expenditures to be non-critical and your proposal is selected, these budget items may be negotiated or eliminated from the final contract budget.
File details come from the government source that posted it. Updated .