Attachment 4 - Statement of Work.pdf

STATEMENT OF WORK

1.0 Background

The agency continues to emphasize the need to increase the pace and scale of wildfire risk reduction and ecosystem restoration. When the treatment objective (the outcome) is to reduce the total tree biomass in the stand (via altering density, composition, and/or size class), the agency finds it helpful to determine if utilization of removed material is a viable alternative to disposal of removed material, thus helping offset treatment costs.

The Agency needs consistent and readily accessible forest products market information such as fiber demand and supply, utilization, manufacturing capability/needs/capacity, and supply chain information. Better market intelligence enables the agency, at regional, forest, and Washington Office level scales and enhances their understanding of market conditions and the Agency’s ability to identify potential treatments aligned with markets for forest products.

Robust market information is vital to identifying and understanding trends and supporting programs for incentivizing investments in new infrastructure.

2.0 Scope

The scope of the project is to complement and fill gaps in existing agency databases that track timber removals (harvest), existing mill infrastructure, and products made (e.g., FIA Timber Product Output (TPO) and FS Executive Dashboard).

Access to the data platform will provide market information to: (1) inform the field regarding timber sale preparation, stumpage appraisals, and strategic planning; and (2) allow a collaborative cross-deputy WO team (Policy office, FMRMVE, and Research) to develop and generate market intelligence reports to inform Washington Office programs and leadership about forest product industry demand and use. The data platform subscription will allow the agency to continue delivering and refining market intelligence consistent with and leveraging recent market intelligence report development efforts.

The overall intent of providing centralized market intelligence information is to reduce potential confusion, redundancy, and inconsistencies in how the agency understands, and responds to questions about forest product market conditions, both internally and during engagement with partners and industry.

2.1 Requirements

2.1.1. Requirement 1

Provide one year of access to delivered wood fiber, delivered logs, and stumpage data and dashboards through the Forest2Maket, Inc. SilvaStat360 subscription. The subscription will allow access by any Forest Service staff. Forest2Market, Inc. will provide help desk support for technical assistance with accessing, using, downloading, and understanding data from the SilvaStat360 platform.

• The subscription will include delivery of the “Lumber Price and Volume Weekly Snapshot”

Desired content requirements are:

• Cost of production breakdown of forest management activities. (stump-mill): Key cost inputs are cut/skid/deck, truck (haul), stumpage, roadwork, environmental protections.

• Key cost input indices (labor, fuel) of forest management activities.

• Revise stumpage charts to delineate landowners. Further break down graphs into public/private lines. Keep same geographic areas.

• Present visual of key finished goods prices. Separating by species (hardwood/softwood) is key.

2.2 Deliverables

Requirement Deliverables Due Date 1 One year subscription to SilvaStat, consistent with Requirement #1 above (including weekly delivery of Lumber price and volume snapshot

One year of data service begins on the data services schedule effective date.

3.0 Period of Performance

• Base Year: 12 mos

• Option Year 1: 12 mos

• Option Year 2: 12 mos

• Option Year 3: 12 mos

• Option Year 4: 12 mos

3.1 Milestones

Initiation and termination of data subscription, per POP.

4.0 Performance Requirement Summary

Perf Std #

Required Service

Performance Standards

Acceptable Quality Level Monitoring Method

1 Data access service

Uninterrupted service

Less than 24 hours of interrupted service per month (except during scheduled system updates by Forest2Market, Inc.).

Inform COR

5.0 SOFTWARE DELIVERABLES

Software License Line-Item Data

In accordance with Office of Management and Budget Memorandum M-16-12, Category Management Policy 16-1: Improving the Acquisition and Management of Information Technology: Software Licensing, USDA must maintain an inventory of its software licenses, including pricing data. The contractor shall provide line item pricing data on all software licenses provided to USDA at award and/or during performance of the contract/order. The attachment entitled “Software Template Line Item Pricing” must be completed and provided with bid package prior to award date.

Deliverable Schedule:

Deliverables:

• All licenses will be functional upon the date of delivery

• All software maintenance will be operational upon the date of award

Deliverable Submitted to: Due Date:

Software Line Item Pricing Spreadsheet

(SWLIPS).

Contracting Officer Provided with bid package for providing of upcoming Software Activation for Licenses Provided After Award Date.

Applicable Documents:

The attached spreadsheet template with line item pricing of software will be delivered electronically to the CO listed below.

6.0 INSPECTION AND ACCEPTANCE CRITERIA

Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the referenced contract, this order, and all amendments.

7.0. INVOICES

Invoice Processing Platform (IPP) is added to this order. The Invoice submission is changed to require the use of the online Invoice Processing Platform (IPP). The Invoice Processing Platform (IPP) is a Web based system that more efficiently manages government invoicing from purchase order (PO) through payment notification. IPP is a secure online platform outside federal agencies' core financial systems that centralizes all invoice transaction data and documents in one place. The U.S. Department of the Treasury's Financial Management Service offers IPP, and the Federal Reserve Bank of Boston manages its implementation and operations. The National Finance Center (NFC) began notifying USDA existing contractors that IPP online registration is required for doing business with USDA. Visit https://www.ipp.gov/ to enroll.

The Contractor must now submit invoices online via the Invoice Processing Platform (IPP) for existing and new awards.

Invoice Details: The Contractor’s invoice must be completely detailed to include, but not be limited to: GSA GWAC Number; Order number; period of service (i.e. January 1-31, 2020), full description of services provided; labor category (if applicable); contract line item billed against;

number of hours billed against the specific line item; unit price; extended price; invoice total;

Contractor name, address, telephone and contact person; invoice number and date. Incorrect invoices will be rejected and returned to the Contractor.

Invoice against Line Item: The Contractor must identify and invoice against each individual line item in accordance with the applicable order for service.

Invoice Billing Schedule: The Contractor must identify an Invoice Billing Schedule in each proposal. The Contractor shall not bill in advance of services being performed. The Contractor shall submit no more than one (1) invoice per month for the previous month’s services. The Contractor must note in the price proposal whether the contractor intends to bill monthly or upon completion of all services for the applicable order.

8.0 Government Furnished Property

No government furnished property shall be provided for this PWS. With regards to information, the Forest Service shall provide information as necessary. Each Contractor employee shall be required to sign a non-disclosure agreement prior to receiving any FS information. Information may include:

➢ Applicable policies, procedures, directives, regulations, and material relevant to this requirement.

All documents, materials or records provided to the Contactor, developed, or maintained by the Contractor in the performance of this contract are deemed to be property of the Government and returned upon request.

9.0 Disclosure of Information

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information.

The government will not grant access to, nor provide information obtained from the subscribed data services to those outside the Forest Service, except for visual presentation or handout material provided at selected meetings with user groups, other agencies/government offices, or other members of the public.

10.0 Right in Data

The government is not providing or soliciting the creation of new data specific to this statement of work.

11.0 Administrative Consideration

Designation of Contracting Officer’s Representative (COR)

The COR is responsible for the technical direction of the contract work. In no event, however, will any understanding, agreements, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual document executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer shall be informed as soon as possible of any actions or inactions by the contractor or the Government which may affect the price, required delivery or completion times stated in the contract, so that identified desired changes and outside influences on the contract may be modified as necessary. Whenever, in the opinion of the contractor, the COR requests efforts outside the scope of the contract, the contractor shall advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits.

Proceeding with work without proper contractual coverage could result in non-payment.

A copy of the COR delegation letter shall be provided to the Contractor within five days after award.

12.0 INFORMATION TECHNOLOGY PROCEDURE

12.1 Applicability of Standard Forest Service Information Technology Contract Security Language to Acquisitions Based upon the type(s) of IT products and services (Column B) stated in the acquisition document, the table specifies which sections of the standard IT security language (shown in Column D) the contractor is required to comply with.

Definitions for principal terms used are located at the bottom of the table.

COLUMN A COLUM

N B

COLUMN C COLUMN D

Use Case (row)

Type of IT Products or

Services

Elaboration

Applicable Sections of Standard FS IT Contract Security

Language Reference attached:

FY24_SA-4-9-AU-16-

SR-5-8-12_v7.2A - App B.pdf

H1 Hardware Product – strictly

COTS

(commer cial-off-the-shelf) hardwar e

No hardware configuration, software, or external information service is needed from the vendor.

>> EXAMPLE(S): laptop, desktop computers; smartphones, tablets;

physical servers; physical networking devices (e.g., routers, switches)

6, 9

H2 Hardware Product – physical or logical access required

As part of installing or configuring, and/or maintaining IT hardware, the vendor will need physical access to FS premises / facilities, and/or access to FS information or networks.

1, 2, 6, 9

SW1 Softwar e Product

– strictly

COTS

(commer cial-off-the-shelf) software

FS is licensing the software; FS/USDA personnel will install, configure and maintain the software, on equipment owned or operated by FS (e.g., desktop, laptop, server, mobile devices) without any customization.

SW2 Software Product custo mized

COTS

FS is licensing the software; vendor personnel will install, customize or configure the software on equipment owned or operated on behalf of FS (e.g., desktop, laptop, server, mobile devices).

1, 2, 3, 6, 9

SW3 Custom Software Developme nt

FS is tasking the vendor to design and build software to FS unique requirements and specifications. FS personnel will install, configure, and/or maintain the SW on equipment owned or operated on behalf of FS).

1, 3, 4, 6, 9

SW3a Custom Software Developme nt w/support

FS is tasking the vendor to design and build software to FS unique requirements and specifications. Vendor personnel will install, configure and/or maintain the SW on equipment owned or operated on behalf of FS).

1, 2, 3, 6, 9

SW4 Software as a Service (SaaS)

FS is licensing any software that is not installed on, and run from, FS equipment or centers; in other words, the application and/or data are accessed over the Internet >> EXAMPLES: Adobe Cloud, Box see External System - Cloud

ES1 External System - Cloud

FS use of any IT system or services whose functionality relies on any form of cloud model to function (IaaS, PaaS, SaaS).

>> NOTE – the cloud system or services these may be provided through private (commercial)

1, 2, 3, 4, 5, (plus 7 when applicable)

13.0 SECTION 508 – ACCESSIBILITY OF INFORMATION AND COMMUNICATIONS

TECHNOLOGY

This contract vehicle is subject to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C.

749d) as amended by the Workforce Investment Act of 1998 (P.L. 105-220). The Revised Section 508 Standards, which consist of 508 Chapters 1 and 2 (Appendix A), along with Chapters 3 through 7 (Appendix C), contain scoping and technical requirements for information and communication technology (ICT) to ensure accessibility and usability by individuals with disabilities. Compliance with these standards is mandatory for Federal agencies subject to Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d).

Each ICT product or service furnished under this contract shall comply with the Revised Section 508 ICT Accessibility Standards at a minimum, as specified in the contract. If any furnished product or service is determined to be noncompliant, the Contracting Officer will notify the Contractor in writing. The Contractor shall, without charge to the Government, remediate or entities, or other government entities

Definitions

1. Hardware. The material physical components of a system (see NIST SP 800-53 Rev5). Examples include, but are not limited to, laptops, desktops, servers, routers, mobile devices, peripheral devices, etc.

2. Software. The term “software” includes firmware, operating systems, applications, and application services (e.g., cloud-based software), as well as products containing software (see OMB M-22-18).

3. (LMR) Ancillary hardware generally includes such items as components for radio control, testing, power systems or transmission systems.

4. An external service is an external entity that provides a service that requires access to FS information.

5. An external system is a system that is implemented outside of the authorization boundary of the FS system (i.e., a service that is used by, but not part of, the FS system) and for which the FS typically has no direct control over the application of required security and privacy controls, supply chain, or the assessment of security and privacy control effectiveness. Examples of external systems are service-oriented architectures (SOAs), a cloud-based system, or data center operations. A cloud-based system is software, infrastructure, or platform made available to users on demand via the Internet from a cloud service provider (CSP).

6. NIST defines Internet of Things (IoT) devices as those that have at least one transducer (sensor or actuator) for interacting directly with the physical world and at least one network interface (e.g., Ethernet, WiFi, Bluetooth) for interfacing with the digital world.

7. Many IoT devices constitute Operational Technology (OT), defined by NIST as “[p]rogrammable systems or devices that interact with the physical environment (or manage devices that interact with the physical environment). These systems/devices detect or cause a direct change through the monitoring and/or control of devices, processes, and events. Examples include industrial control systems, building management systems, fire control systems, and physical access control mechanisms.”

replace the noncompliant products or services within a specified timeframe as determined by the Government in writing. If such remediation or replacement is not completed within the time specified, the Government shall have the following recourses:

1) Cancellation of the contract, delivery, task order, purchase, or line item without termination liabilities; or

2) In the case of custom ICT being developed by a contractor for the Government, the Government shall have the right to have any necessary changes made or repairs performed by itself or by another firm for the noncompliant ICT, with the contractor liable for reimbursement to the Government for any expenses incurred thereby.

The contractor must ensure all noncompliant ICT products and services are provided pursuant to extensive market research and exhibit the highest level of compliance while satisfying the contract requirements.

For every ICT product or service accepted under this contract by the Government that does not comply with the Revised Section 508 Accessibility Standards, the contractor shall, at the discretion of the Government, remediate or upgrade the item with a compliant equivalent product or service, if commercially available and cost neutral, on either a contract specified refresh cycle for the product or service, or on a contract effective option/renewal date, whichever shall occur first.

(a) Section 508 Compliance

Vendors, contractors, and their respective ICT products and services shall comply with the following standards, policies, and procedures. In the event of conflicts between the referenced documents and this contract vehicle, the contract vehicle shall take precedence.

1) Revised Section 508 ICT Accessibility Standards

2) Section 508 of the Rehabilitation Act as amended (29 U.S.C. 794d)

3) Federal Acquisition Regulation (FAR) Subpart 39.2

4) USDA Section 508 Departmental Regulation

Additionally, all contract deliverables are subject to these standards.

All ICT products and services, regardless of format, must conform to the applicable Section 508 standards to allow Federal employees and members of the public with disabilities equivalent access to and use of information and data provided to those without disabilities.

All contractors, sub-contractors, and consultants are responsible for preparing or posting content must comply with the applicable Section 508 accessibility standards and, where applicable, those set forth in the referenced policy or standards document. Remediation of any noncompliant ICT or materials as set forth in this contract vehicle shall be the responsibility of the contractor, sub-contractor, or consultant.

According to the Access Board’s Section 508 Scoping Requirements The following Section 508 provisions apply to the products and/or services identified in this contract vehicle:

https://www.access-board.gov/ict/#about-the-ict-accessibility-standards https://www.access-board.gov/law/ra.html#text-of-section-508-of-the-rehabilitation-act-of-1973-as-amended-29-usc-794d https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2039_2.html http://www.ocio.usda.gov/document/departmental-regulation-4030-001 https://www.access-board.gov/ict/#508-chapter-2-scoping-requirements

• C202 Functional Performance Criteria: Where the requirements in Chapters 4 and 5 do not address one or more functions of telecommunications or customer premises equipment, the functions not addressed shall conform to the Functional Performance Criteria specified in Chapter 3.

• C203 Electronic Content: Electronic content that is integral to the use of telecommunications or customer premises equipment shall conform to the most current Web Content Accessibility Guidelines (WCAG) Level A and Level AA Success Criteria and Conformance Requirements.

• C204 Hardware: Where components of telecommunications equipment and customer premises equipment are hardware, and transmit information or have a user interface, those components shall conform to applicable requirements in Chapter 4.

• C205 Software: Where software is integral to the use of telecommunications functions of telecommunications equipment or customer premises equipment and has a user interface, such software shall conform to C205 and the applicable requirements in Chapter 5.

WCAG Conformance: User interface components, as well as the content of platforms and applications shall conform to the most current WCAG Level A and Level AA Success Criteria and Conformance Requirements.

• C206 Support Documentation and Services: Where support documentation and services and provided for telecommunications equipment and customer premises equipment, manufacturers shall ensure that such documentation and services conform to Chapter 6 and are made available upon request at no additional charge.

In addition, vendors and contractors shall comply with the standards, policies, and procedures below for all ICT pursuant to this contract:

• For Custom ICT Development Services, the vendor or contractor shall ensure the ICT fully conforms to the applicable Revised Section 508 standards prior to delivery and before final acceptance.

• For Installation, Configuration, and Integration Services, the vendor or contractor shall not install, configure, or integrate the equipment and software in a way that reduces the level of conformance with the applicable Revised Section 508 standards.

• For Maintenance, Upgrades, and Replacements, the vendor or contractor shall ensure maintenance upgrades, substitutions, and replacements do not reduce the original level of conformance with the applicable Revised Section 508 standards at the time of the contract award.

• Service Personnel are ensured by the vendor or contractor to possess the knowledge, skills, and ability necessary to address the applicable Revised Section 508 standards and shall provide supporting documentation upon request.

• When providing Hosting Services, the vendor or contractor shall not reduce the existing level of conformance of the electronic content with the applicable Revised Section 508 standards.

• When purchasing ICT where 1) Section 508 validation is not possible prior to award, 2) the ICT will be changed after the award, or 3) ICT will be hosted in a third-party environment, the vendor or contractor shall test and validate the ICT solution for https://www.access-board.gov/ict/#C202-functional-performance-criteria https://www.access-board.gov/ict/#C203-electronic-content https://www.access-board.gov/ict/#C204-hardware https://www.access-board.gov/ict/#C205-software https://www.access-board.gov/ict/#C206-documentation-services conformance to the Revised Section 508 standards, in accordance with the required testing methods as defined by the agency.

• The vendor or contractor shall document and maintain information regarding the measures taken to ensure compliance with the applicable requirements. This documentation includes but is not limited to testing records, product demonstrations, and reported defects by end users and testers.

• Prior to acceptance, the vendor or contractor shall provide an Accessibility Conformance Report (ACR) for each ICT item that is developed, updated, and/or configured for the agency, and when product substitutions are offered. The ACR should be based on the latest version of the Voluntary Product Accessibility Template (VPAT) provided by the Information Technology Industry Council (ITI). To be considered for award, an ACR must be submitted for each ICT item, and must be completed according to the instructions provided by the ITI.

Note: A supplemental ACR may be required if the agency has additional or stricter accessibility requirements than what is outlined in the VPAT.

• Prior to acceptance, the agency reserves the right to require a full working demonstration of the completed ICT item to demonstrate conformance to the agency’s accessibility requirements in addition to independent testing to validate.

• In the case of non-compliance where the vendor or contractor claims its products and/or services satisfy the applicable Revised Section 508 standards specified in the contract vehicle, the contracting officer will promptly inform the vendor or contractor in writing of the non-compliance. The vendor or contractor shall, at no cost to the agency, repair or replace the non-compliant products or services within the period specified by the contracting officer.

All Information and Communications Technology (ICT) subject to the Revised Section 508 standards will be evaluated for Section 508 conformance and usability. The test must be administered by a Federal Section 508 Testing Center. All maintenance for ICT that requires upgrades, modifications, installations, repairs, and purchases shall adhere to the Revised Section 508 standards.

14.0 GOVERNMENT DOWN TIME FOR VARIOUS AUTHORITIES INCLUDING THE

PRESIDENT, USDA FOREST SERVICE

(a) Facility Closures Due to Emergencies. From time to time, the Forest Service may decide to close all or part of a facility in response to an unforeseen emergency or similar occurrence.

Sample emergencies include, but are not limited to, adverse weather such as snow or flood, an act of God such as a tornado or earthquake, acts of war or terrorism, computer failures or a base disaster such as a natural gas leak or fire. Contractor personnel are "non-essential personnel" for purposes of any instructions regarding the emergency.

(1) Contractor shall be officially dismissed upon notification of a facility closure in accordance with paragraph b. Contractor shall promptly secure all government furnished property appropriately and evacuate in an expedient but safe manner.

(2) With regard to work under the contract, the government shall retain the following options:

https://www.section508.gov/sell/vpat http://www.itic.org/policy/accessibility

(i) Government may grant a time extension in the contract, delayed by the closure equal to the time of the closure, subject to the availability of funds.

(ii) Government may forego the work. The contractor will not be paid for work not performed.

(iii) Government may reschedule the work on any day satisfactory to both parties.

(iv) The government may, in its discretion, permit the contractor to perform at an off-site location during the period of facility closure if meaningful work can be accomplished. Contractor shall certify to the government by letter within 5 businesses days of returning to work the nature and scope of the work completed off-site. Contractor shall be permitted to bill the government at the labor rates identified in the contract.

(v) In rare instances, Government may request that the Contractor continue on-site performance during the facility closure period. Such a request shall be subject to agreement by Contractor.

(b) Facility Closure Notification Procedures.

(1) After an official decision to close the facility has been made by the USFS, local television and radio stations will be notified of the closure.

(2) The Contractor is directed to listen or watch one of the local radio or television stations for notification of a facility closure. Contractor should follow instructions intended for non- essential personnel.

(3) The contractor will not receive any other form of notification of a facility closure from the government. The Contractor is responsible for notification of his or her employees.

(4) If the decision to close all or part of the agency is made during the duty day, and the USFS or Chief’s decision is transmitted through official notification channels, the Contractor shall follow the instructions as given. Contractor personnel shall notify their COR and act in accordance with the Contract Officer Representative’s (COR) instruction.

(c) Agency Closure Due to Non-Emergencies. The USFS or USDA FS may elect to close all or part of the facility for non-emergency reasons such as time-off award, open house, etc. In the event of a non- emergency closure, the COR and the Contractor shall jointly choose a course of action within the following options:

(1) If there is a need for the service during the closure the Contractor may continue on-site work. Contractor shall bill the Government in accordance with the contract.

(2) If there is a need for work during the closure but access will not be available, the Contractor may work off-site provided meaningful work may be accomplished. Contractor shall certify to the government by letter within 5 business days or returning on-site the nature and scope of the work completed off-site. Contractor shall bill the Government at the labor rates specified in the contract.

(3) If there is no need for the service during a scheduled closure, contractor shall not work on or off- site. Government may grant a time extension by the closure equal to the amount of time of the re, subject to the availability of funds. The government will not be liable for time not worked.

15.0 IPv6 REQUIREMENTS

(a) Any system, hardware, software, firmware or networked component (voice, video or data) developed, procured or acquired in support or performance of this contract shall be capable of transmitting, receiving, processing, forwarding and storing digital information across system boundaries utilizing system packets that are formatted in accordance with commercial standards of Internet Protocol (IP) version 6 (IPv6) as set forth in the USGv6 Profile (NIST Special Publication 500-267) and corresponding declarations of conformance defined in the USGv6 Test Program. In addition, this system shall maintain interoperability with IPv4 systems and provide at least the same level of performance and reliability capabilities of IPv4 products:

(b) Specifically, any new IP product or system developed, acquired, or produced must:

1) Interoperate with both IPv6 and IPv4 systems and products, and

2) Have available contractor/vendor IPv6 technical support for development and implementation and fielded product management.

(c) As IPv6 evolves, the Contractor commits to upgrading or providing an appropriate migration path for each item developed, delivered or utilized at no additional cost to the Government.

(d) The Contractor shall provide technical support for both IPv4 and IPv6.

(e) Any system or software must be able to operate on networks supporting IPv4, IPv6 or one that supports both.

(f) Any product whose non-compliance is discovered and made known to the Contractor within one year after acceptance shall be upgraded, modified or replaced to bring it into compliance at no additional cost to the Government.