Attachment 4 - Statement of Work.pdf

STATEMENT OF WORK

FOR

HYPERBARIC CHAMBER TRAINING AND

CERTIFICATION

at

BLDG 99, Misawa AB, Japan

35TH MEDICAL GROUP

MISAWA AIR BASE, JAPAN

TABLE OF CONTENTS

SECTION

1 DESCRIPTION OF SERVICES

2 SERVICES SUMMARY

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

4 GENERAL INFORMATION

5 SPECIAL SECURITY REQUIREMENTS 6 CONTRACTOR EMPLOYEE

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to perform Operation Training, Medical Training, & Servicing and Maintenance Training courses for the 35th Medical Group (MDG). The contractor shall also deliver to Misawa Air Base and demonstrate the operation of the new Hyperlite Hyperbaric Chamber system at the delivery location. The contractor does not need to ship a separate demonstration system for training.

1.1. BASIC SERVICES. Complete 1 Hyperlite 1 Portable Hyperbaric Chamber (Hyperlite 1 System) Operational and Patient Care Training Course consisting of a minimum of 5 days of classroom instruction for up to 10 clinicians. Additionally, complete 1 Servicing and Maintenance Training course for up to 5 Biomedical Repair Technicians consisting of a minimum of 1 day of instruction.

1.1.1. TRAINING SCHEDULE. The training will be held between 01 March 2025 and 30 Sep 2025. Training timelines are subject to change based on the Hyperlite 1 Hyperbaric Chamber delivery schedule. Normal training hours is included but not limited to 0730 – 1630 Monday through Friday. If the system is scheduled to be delivered before or after the date range in this paragraph, the Contracting Officer shall create a modification to this Statement of Work (SOW) with the new date range. It is the contractor’s responsibility to notify the Contracting Officer of any projected deliveries.

1.2. SPECIAL REQUIREMENTS.

1.2.1 For the Hyperlite Operational & Patient Care Training Course, create specific scenarios to provide training in the safe operation in the use of the Hyperlite 1 Portable Hyperbaric Chamber and to familiarize and educate trainees with accurate diagnosis, safe treatment and ongoing care using the Hyperlite 1 system for patients suffering from decompression related injuries. This involves demonstrations and training, followed by a theory and practical examination.

Additionally, the contractor shall grant the Certified Hyperlite 1 Chamber Operator certification and Hyperlite Medical Technician certificates upon successful completion of this course.

The Operations course includes, but is not limited to:

• Introduction to HBOT

• The Hyperlite 1 System

• Deployment

• Hyperlite 1 in Operation (Practical)

• Patient Insertion, Treatment & Troubleshooting

• Transfer Under Pressure

• Post Treatment

• Maintenance, Servicing, Warranties & Shelf Life Review

• Written & Practical Examination

The patient care course includes, but is not limited to:

• Hyperbaric Chamber Safety

• Basic Life Support

• Hyperbaric Indicators

• Use of Monitoring Systems

• Diving Physics and Physiology

• Effects of Gases

• Indications and Side Effects

• Decompression Sickness

• Therapy Tables

• Neurological Examinations

• Airway Management & Fluid Resuscitation

• Treating Shock, Wounds, Bleeding & Thermal Trauma.

• Immobilization & Manual Handling

• Use of Drains and IV lines

• Pulmonary Injuries

• Practical Scenarios

1.2.2 For the Hyperlite Servicing and Maintenance Training, create specific scenarios to familiarize and educate trainees in the safe maintenance and servicing required for operation of the Hyperlite 1 hyperbaric system. This involves demonstrations and training, followed by a theory and practical examination. Content will include Maintenance, Servicing, Warranties, and Shelf Life Review. Instructors are required to have practical experience in hyperbaric medicine and operation of the Hyperlite 1 System.

1.2.3 The contractor shall furnish an operations manual and maintenance manual in a digital format and provide two (2) hard copies of each manual IAW the DD Form 1423.

1.2.4 The contractor shall furnish a five-year preventative maintenance plan recommended by the original manufacturer of the Hyperlite 1 system.

2. SERVICES SUMMARY.

Performance Objective SOW Para Performance Threshold Provide training on the safe operation of the Hyperlite 1 System, medical training for use of the Hyperlite 1 System, and Servicing & Maintenance training of the Hyperlite 1 System.

1.2 No Defect in Performance based on

examination scores. Exam answers must be at least 80% correct in order to be certified as effective.

3. GOVERNMENT RESPONSIBILITIES.

3.1. Provide access to classrooms.

3.2. GOVERNMENT POC. Biomedical Equipment Technician, 35 MDSS/SGSME, 226-6081

4. GENERAL INFORMATION.

4.1 Security Requirements.

4.1.1. The contract administrator shall complete a "Request for Identification Credential forms” for each employee of the contractor requiring access to Misawa AB. The requests shall be submitted to Pass and Registration

4.2 QUALITY CONTROL.

4.2.1. Quality Control Program. In compliance with the clause entitled “Inspection of Services”, 52.246-4, the contractor shall establish a complete Quality Control Program to ensure the requirements of this contract are provided as specified. (NOTE: THE GOVERNMENT WILL

ASK FOR THE ORIGINAL COPY OF THE QUALITY CONTROL PLAN AT THE

PREAWARD SURVEY (OR AS A PART OF THE TECHNICAL PROPOSAL IN

NEGOTIATED CONTRACTS) AS A PRECONTRACT REQUIREMENT. SUBMISSION OF

THE ORIGINAL COPY SHOULD NOT BE MENTIONED HERE BUT SHOULD BE SHOWN

IN A SOLICITATION PROVISION AS A REQUIRED PREAWARD SURVEY OR

TECHNICAL PROPOSAL SUBMISSION.)

The contracting officer will notify the contractor of acceptance or required modifications to the plan before the contract start date. The contractor shall make appropriate modifications (at no additional costs to the government) and obtain acceptance of the plan by the contracting officer before the start of the first operational performance period. (NOTE: AMEND THE TIMES FOR

SUBMISSION AS APPROPRIATE FOR THE ACQUISITION; THE TIMES MUST ALLOW

FOR ACCEPTED PLAN BEFORE THE FIRST DAY OF THE FIRST OPERATIONAL

PERFORMANCE PERIOD UNLESS THE CHIEF OF THE CONTRACTING OFFICER AND

THE FUNCTIONAL DIRECTOR/FUNCTIONAL COMMANDER HAVE MADE A WRITTEN

DETERMINATION FOR THE CONTRACT FILE THAT THE URGENCY OF CONTRACT

START PRECLUDES ACCEPTANCE OF THE PLAN BEFORE THE FIRST DAY OF THE

FIRST OPERATIONAL PERFORMANCE PERIOD).

4.3 QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints.

Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.3.1 Quality Assurance Personnel (QAP):

4.3.2 The Quality Assurance Personnel (QAP(s) is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the QAP(s), with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

4.3.3 The QAP(s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The QAP(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.3.4 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not to the QAP(s).

4.3.5. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative(s).

4.4. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

4.4.1 Key Control. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. (NOTE: ALL REFERENCES TO KEYS ALSO INCLUDE

KEY CARDS. NO KEYS ISSUED TO THE CONTRACTOR BY THE GOVERNMENT SHALL

BE DUPLICATED. THE CONTRACTOR SHALL DEVELOP PROCEDURES COVERING

KEY CONTROL THAT SHALL BE INCLUDED IN THE QUALITY CONTROL PLAN.

SUCH PROCEDURES SHALL INCLUDE TURN-IN OF ANY ISSUED KEYS BY

PERSONNEL WHO NO LONGER REQUIRE ACCESS TO LOCKED AREAS).

4.4.2 The contractor shall immediately report the occurrences of a lost of duplicate key to the contracting officer.

4.4.3 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the contracting officer, rekey or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform rekeying. When the replacement of locks or rekeying is performed by the government, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.4.4 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

4.5. HOURS OF OPERATION. The services are provided for Federal Holidays. The following is a list of Federal Holidays as of Jul 2024. Any additional Federal Holidays signed/approved by U.S. President during the contract lifetime will be considered as Federal Holidays although it may not be listed below:

- New Year's Day 1st of January

- Martin Luther King's Birthday 3rd Monday of January

- President's Day 3rd Monday of February

- Memorial Day Last Monday of May

- Juneteenth National Independence Day 19th of June

- Independence Day 4th of July

- Labor Day 1st Monday of September

- Columbus Day 2nd Monday of October

- Veteran's Day 11th of November

- Thanksgiving Day 4th Thursday of November

- Christmas Day 25th of December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday;

holidays falling on a Sunday will be observed on the following Monday. The Government may add additional family days in conjunction with these holidays which may result in MTF closures.

4.5.1. PACAF FAMILY DAY. The contractor employee will be required to perform on MTF closure days.

4.6. WORK SCHEDULE. The contractor is required to provide the service in accordance with the training schedule listed in para. 1.1.1. The contractor may need to set up and tear down their settings outside of the training schedule hours if needed.

5. SPECIAL SECURITY REQUIREMENTS. The contractor shall comply with all Misawa AB security requirements. The Government will provide escorts for the contractor, as required. Failure to comply with the security requirements is cause for termination.

5.1. BASE ACCESS. The contractor shall submit an AF Form 99, “Applications for Base Passes” to the 35th Contracting Squadron, Bldg. 656, for all employees requiring base access to perform the work within three (3) working days of notification of contract award. The contractor shall submit a 35 FW Form 54, “Application for Vehicle” and copies of the vehicle inspection certificate, for all the vehicles requiring base access under this contract. The contractor shall turn in all base passes to the Visitor Control Section, 35 SFS/SFAP, Bldg. 301, and obtain a return receipt after a pass is no longer needed or the contract expires, whichever comes first. Final payment may be withheld until the required clearances have been accomplished.

5.2. BASE COMPUTER NETWORK ACCESS. Contractor employees are not required to have access to the Government local area network (LAN).

5.3. PHYSICAL SECURITY. Contractor employee shall be responsible for safeguarding any and all medical information provided for contractor use. At the close of each work period, information shall be secured.

5.4. REPORTING. During performance, report any information or circumstances observed that may pose a threat to the security of DoD personnel, contractor employee, resources, and defense information to the Security Forces. The COR will brief the contractor upon initial on-base assignment of requirements. The contractor shall comply with the requirements of Volume 1, AFI 71-101, Criminal Investigations, and paragraph 1.1 of Volume 2, Protective Security Matters.

5.5. RANDOM ANTITERRORISM MEASURES (RAMs. RAMS are conducted on Misawa AB at varying times during a 24-hour period and may consist of measures such as spot checks of identification credentials, random vehicle searches, and site security sweeps. The contractor is subject to participating and cooperating with RAMS as directed by competent authority.

Anticipate increased RAMS during implementation of elevated Force Protection Conditions (FPCONs).

5.6. REPORTING SUSPICIOUS ACTIVITY. It is the responsibility of all personnel working and residing on Misawa AB to be alert for detecting and reporting suspicious criminal or terrorist activity. The contractor shall immediately report any on-base observed suspicious activity to the 35 SFS/BDOC, Bldg. 646. All contractor employee shall be familiar with suspicious activity reporting numbers and procedures. The primary number for reporting suspicious activity on Misawa AB is 911from a base phone or 0176-53-1911 from a mobile phone or off-base.

5.7. Level I Antiterrorism Awareness Training for Contractors (Jan 2019)

(a) Definition. As used in this clause—

“Military installation” means a base, camp, post, station, yard, center, or other activity under the jurisdiction of the Secretary of a military department or, in the case of an activity in a foreign country, under the operational control of the Secretary of a military department or the Secretary of Defense (see 10 U.S.C. 2801(c)(4)).

(b) Training. Contractor personnel who require routine physical access to a Federally-controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. IAW DODI O-2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation: DoD AT Standards, Level I antiterrorism awareness training shall be completed—

(1) Through a DoD-sponsored and certified computer or web-based distance learning instruction for Level I antiterrorism awareness; or

(2) Under the instruction of a Level I antiterrorism awareness instructor.

(c) Additional information. Information and guidance pertaining to DoD antiterrorism awareness training is available at https://jko.jten.mil/ or as otherwise identified in the PWS.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts, including subcontracts for commercial items, when subcontractor performance requires routine physical access to a Federally-controlled facility or military installation.

6. CONTRACTOR EMPLOYEE.

6.1. CONFLICT OF INTEREST. Contractor shall not employ anyone who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives prior approval IAW DODDAHLTA 5500.7, Joint Ethics Regulation. The contractor shall not employ persons for the work of this contract if such employment would create a conflict of interest per AFI 64-106, Air Force Industrial Labor Relations Activities.

6.2. PERSONNEL APPEARANCE. While on duty, contractor employee shall present a neat, well groomed, clean image and be dressed in appropriate workplace attire. Clothing shall fit correctly, present a professional, modest appearance and be kept neat and clean, free from visible dirt and stains. Facial hair (including beards, mustaches, and sideburns) shall be controlled (restrained) or trimmed and shall not interfere with safe work practices nor look unkempt or unclean. Contractor employee shall comply with socially acceptable standards of personal hygiene expected of health care workers.

https://jko.jten.mil/