Attachment 4 - (SRS) Intent of this BPA and what a BPA is.pdf

ATTACHMENT 4

INTENT OF THIS BLANKET PURCHASE AGREEMENT (BPA) AND WHAT A BPA IS

SECTION I – INTENT BEHIND THIS SOLICITATION

The intent behind this solicitation is to establish one Blanket Purchase Agreement (BPA) and select one contractor whom is technically capable and have relevant experience within the past three years on mechanical reforestation projects. This will be determined by the background information and relevant experience documents the offerors provides with their proposal.

Price reasonableness will be evaluated. This BPA will be for the USDA Forest Service, Savannah River Site (SRS), New Ellenton, South Carolina, on Department of Energy (DOE) lands.

A pre-proposal conference and site visit will be not be conducted due to undetermined nature of COVID-19 pandemic in the United States. Furthermore, the Office of USDA Forest Service, Savannah River is not open to the public. However, should the Office re-open prior to or during the solicitation process then the following shall be implemented: A pre-proposal conference and site visit will be conducted on a date to be determined. Participation will be open to anyone who meets the deadline for submission of information to gain access to the Savannah River Site. Pre-proposal conference notes will be taken, and all information discussed during the conference will be available in the solicitation.

Offerors must have an active SAM account to be evaluated for under this solicitation. SAM is a free website; do not pay anyone to activate or reactivate your SAM account. Go to www.sam.gov. NAICS Code 115112 must be reflected on the offeror’s SAM record.

Late proposals may be deemed unresponsive and not accepted. The Government reserves the right not to award to the lowest price and award without discussions.

This solicitation will award to one contractor whom is technically acceptable with price reasonableness to the Forest Service to perform work as established by the solicitation. The Contracting Officer (CO) will send to the BPA awardee, for the Base Year, a task order and identify the mechanical reforestation project and its timeline to be completed.

Either party (Government or Awardee) may terminate this agreement at any time. A 30-day notice must be provided in writing to terminate this agreement.

SECTION II - INTRODUCING THE BPA

1. A Blanket Purchase Agreement, or BPA, is a simplified method of filling anticipated repetitive needs for supplies or services with qualified sources. BPA's are designed to reduce administrative costs in accomplishing small purchases by eliminating the need for issuing individual purchase documents. In other words, the Government uses BPA's when we know the we will need a basic requirement over and over but can't say for sure when or how many of the items will be required.

ATTACHMENT 4

2. A BPA is an agreement between the government and a contractor which sets the stage for the government to buy something quickly. BPAs are agreements, not contracts. Either side may opt out of the BPA at any time by giving at least a 30-day notice in writing.

3. When a service or supply is required, for base and each option years, the Contracting Officer will place a task order to the contractor for such.

SECTION III – BPA TERMS AND CONDITIONS

1. Description of agreement. A Statement that the supplier shall furnish supplies or services, described in Statement of Work (SOW) and task order(s) when requested by the contracting officer (or the authorized representative of the contracting officer) during the pre-priced single award BPA.

2. Extent of obligation. The Government is obligated only to the extent of authorized purchases actually made under the BPA.

3. Purchase limitation. The dollar limit for the life of this BPA shall be $800,000. This is a turnkey project; there are no incumbents. However, historically, the USFS-SR Natural Resources have conducted 5 projects in this size and scope in previous 5 years with a total cost of $690,952.00. Last year we paid $174.00 per acre.

4. Individuals authorized to purchase under the BPA. Only Forest Service Contracting

Officers and Purchasing Agents working projects for or on behalf of USDA Forest Service, Francis Marion and Sumter National Forests and Savannah River Site in South Carolina may do so under this BPA.

5. Invoices. Invoicing shall be placed through the Invoice Processing Platform at www.ipp.gov. An IPP account will be established at the time of Award if the Awardee does not already have an IPP account. The awardee shall be responsible for their own IPP account and submitting invoices. All payments under this BPA will be NET 14 (Construction in Progress).