Attachment 4 Sole Source Justification and Approval.pdf

FOR OFFICIAL USE ONLY

Use of a Single Source Below the Simplified Acquisition Threshold (SAT)

FOR OFFICIAL USE ONLY 4 Jan 2021 Page 1 of 2

Yes No Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Contracting Activity: 7 CONS/PKB

Project/Program Name: 7 SFS Monaco System Service

Purchase Request / Local ID Number: F1R3603332AW01

Estimated Contract Cost (including Options): $242,753.18

This will be a new firm-fixed price sole source contract that will be a sole source award to Monaco Enterprise Inc. (MEI).

The 7th Security Forces Squadron at Dyess AFB, TX is requesting for Intrusion Detection System (IDS) Preventative Maintenance and Inspection (PMI) for their hardware and software for the D-21 Monaco System. All labor, services, tools, materials, equipment, transportation, supervision, and other requirements to provide preventative and emergency maintenance will be provided by the contractor. The PMI service include items such as cleaning and servicing the Security D-21s, D-21 software updates, updates to the Dyess base map, and documenting any D-21 system changes, etc. This service will be bi-annual and have 4 option years.

The PMI will be to service the entire system, including advanced tasks such as evaluating frequencies, circuitry, and other specialized knowledge tasks. The system that will be analyzed will be the Monaco IDS. The services provided will extend the life of the equipment while providing improved system performance and reduce possible downtime. Sensitive electrical components are easily damaged from excessive heat and moisture; regular maintenance can reduce the chance that these irritants may cause a total system failure. In addition to the PMI, service provides an opportunity for the base personnel performing the day-to-day maintenance to have an on-site Monaco Technician that has years of experience with Monaco Systems. The Dyess AFB technician can then use any remaining time to visit additional facilities, ask follow up questions, or complete additional refresher training as well as provide an opportunity for the Monaco Technician to offer recommendations on system changes or improvements.

Monaco Alarm System failures have impacted the entire Dyess AFB installations in the past, forcing Dyess AFB personnel to pull guard duty for 3-4 weeks at a time, impacting mission accomplishment. Having a maintenance systems contract in place would prevent future alarm failures, and extreme associated corrective measure costs can be avoided moving forward. Monaco's PMI program has proven to extend the life of equipment while providing improved system performance.

Monaco Enterprise Inc. (MEI) is the original manufacturer and service provider for the fire, security, and life safety equipment and services currently installed on Dyess AFB. For the PMI Services to the system, market research was conducted utilizing Dynamic Small Business Search and FPDS-NG. A Dynamic Small Business Search using key word "Monaco" under nature of business resulted in zero businesses. An FPDS-NG search identified 23 contract actions for service contracts with the same Product Service Code (PSC) to MEI on a sole-source basis.

Intelligence Communications Directive-705 Tech Specs—Chapter 7. Intrusion Detection Systems is the governing regulation for this requirement. AF Global Strike Command has future plans to transition to the Vindicator IDS; however, this transition must be done as a base wide initiative as opposed to this simple renovation project. All future extensions of the IDS will be a sole

Section A: General Contract Information

Section B: Description of the Supplies/Services Required

Section C: Rationale for Soliciting from a Single Source or Brand Name

Section D: Efforts to Obtain Competition

Section E: Steps to Preclude Future Single Source or Brand Name Awards

FOR OFFICIAL USE ONLY

Use of a Single Source Below the Simplified Acquisition Threshold (SAT)

FOR OFFICIAL USE ONLY 4 Jan 2021 Page 2 of 2 source to Monaco until Dyess AFB has an annunciator that is on the AEL.

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date Typed Name and Rank/Grade of Contracting Officer Signature of Contracting Officer

Date Typed Name and Rank/Grade of Contracting Officer Signature of Contracting Officer

Section F: Contracting Officer's Determination