Attachment 4 - Proposal Instructions - FAD Services.pdf

Solicitation 2B-26-A-0046

FINAL AGENCY DECISION SERVICES

PROPOSAL INSTRUCTIONS – SOLICITATION 2B-26-A-0046

ANY OFFER THAT DOES NOT CONFORM TO THE PROPOSAL INSTRUCTIONS OR

SOLITCITAION REQUIREMENTS WILL NOT BE CONSIDERED.

ONLY ONE PROPOSAL EMAIL WILL BE CONSIDERED. MULTIPLE EMAIL SUMBMISSIONS

WILL NOT BE COMBINED FOR CONSIDERATION.

The Postal Service: does not award contracts to suppliers who are listed as disbarred, suspended or ineligible on Sam.gov or within the Postal Service; does not award contracts to current USPS employees; does not award contracts when doing so would create a perception of bias or appear to compromise confidentiality.

A. General Information

The U.S. Postal Service (USPS) is soliciting individuals with the right skill sets and interested in investing numerous hours per week to write Final Agency Decisions (FADs) in accordance with Equal Employment Opportunity Commission (EEOC) regulations and USPS quality and timeliness standards. Selected individuals will be independent contractors, located throughout the United States, who will enter into Ordering Agreements with the USPS to provide FAD writing services in accordance with the Terms and Conditions* set forth in the Ordering Agreement.

Individual Task Orders assigning the writing of particular FADs will be issued under the Ordering Agreement in a "fee for service" arrangement. There is no guarantee of work, or the number of cases assigned.

An ordering agreement is not itself a contract. It is a written agreement negotiated between the Postal Service and a supplier that contains terms and conditions applying to future contracts (i.e., task orders) between the parties. The contracts are established when task orders are issued and accepted by the parties.

A FAD writer is paid on a “per case” basis per the following Fee Schedule:

Fee per FAD $500.00 Fee per Consolidated FAD $600.00 Fee per incentive for expedited FAD $100.00** **with approval from EEO Management

FAD writer performance will be evaluated by USPS NEEOISO management based on quality, writing style and timeliness. Depending on workload and case complexity, FAD writers may average from 8 to 10 cases per month. Note: The information regarding average number of cases assigned to FAD writers is provided to offerors for workload estimation purposes only and does not provide any guarantee that an awardee will be assigned the same number, a similar number, or any number of cases.

* Full Terms & Conditions will be provided to the selected applicants for their review and agreement.

Solicitation Open: 9/15/26/2026 5:00 PM MST

Question Close: 9/23/2026 3:00 PM MST All questions or requests for clarifications shall be emailed to eeo_scm@usps.gov AND edwin.f.serieux@usps.gov by the Question Close date. Questions received after this will not be addressed.

mailto:jennifer.a.brown@usps.gov mailto:carrie.barker@usps.gov

Solicitation Close: 9/30/2026 5:00 PM MST

Proposals must be submitted via email to eeo_scm@usps.gov AND edwin.f.serieux@usps.gov by Solicitation Close with the subject line ‘Submission of Proposal 2B-26-A-0046’ in the subject line. Proposals submitted after this will not be considered.

B. Proposal Preparation Instructions

These instructions establish the acceptable minimum requirements for the format and content of proposals. The Technical Proposal and Past Performance (Provision 4-2) shall be limited to the current total of 8 pages and Provision 4-3 to the current total of 4 pages. Provision 4-2, Provision 4-3, and Resume will all be separate documents. A page is defined as an 8 -1/2 inch by 11 inch sheet of paper with one-inch margins on all four sides. Ensure each of the Evaluation Factors or Supplier Capability and Supplier Past Performance elements are addressed.

For applicant created documents: Please ensure pages are numbered to eliminate any confusion.

In the event of an ambiguity in the numbering of pages, the USPS will exercise its own discretion in the counting of pages. Pages in excess of the set limitations will not be evaluated.

Proposals must set forth full, accurate and complete information as required by this solicitation (including attachments). The making of any false, fictitious, or fraudulent statements in the Offeror’s proposal is prohibited by federal law and may render the Offeror subject to criminal prosecution under section 1001, Title 18, United States Code.

The Proposal must be sufficiently detailed and complete to demonstrate an understanding of the ability to comply with the requirements of this solicitation. Offerors must demonstrate capability of performing all tasks outlined in the Statement of Work.

C. Proposal Submission Instructions

The following three (3) proposal submission documents are Required, shall be submitted as separate documents in ONE proposal email and must and adhere to the associated document naming convention and page limits below:

Document

Document Naming Convention

Page limit*

Provision 4-2 LastName FirstName Provision 4-2 8

Provision 4-3 LastName FirstName Provision 4-3 4

Resume LastName FirstName Resume 2

*W-9 LastName FirstName W-9 1

*Not Mandatory: W-9s, certificates, transcripts, and other supporting documentation are allowed, but are not mandatory. All documents will follow the document naming convention, Example:

Doe John Provision 4-2 mailto:jennifer.a.brown@usps.gov mailto:carrie.barker@usps.gov file:///C:/Users/BNM2H0/AppData/Local/Temp/MicrosoftEdgeDownloads/bde2d62b-9528-44df-9159-7b18544ce38a/Attachment%207%20-%20Provision%204-2.pdf file:///C:/Users/BNM2H0/AppData/Local/Temp/MicrosoftEdgeDownloads/bde2d62b-9528-44df-9159-7b18544ce38a/Attachment%208%20-%20Provision%204-3.pdf file:///C:/Users/BNM2H0/AppData/Local/Temp/MicrosoftEdgeDownloads/bde2d62b-9528-44df-9159-7b18544ce38a/Attachment%209%20-%20Resume.pdf file:///C:/Users/Supplier%20maintenance/W-9%20Rev%2010-2018.pdf

Electronic submissions with the required documents will be the only acceptable submission format for this requirement. The electronic submission MUST be in Microsoft Word or PDF format. Candidate generated documents will carry page numbers in the footer of all pages;

typed in font size 10; the font style should be Arial or the like; ANY OTHER FORMAT WILL NOT BE ACCEPTED. The electronic submission shall not exceed a size limit of 10 megabytes (10MB). It is the responsibility of each offeror to confirm transmission and receipt of their Proposal. Offerors shall allow sufficient time for transmission through the USPS’s Information Technology (IT) firewall. Delays encountered due to the offeror’s IT system DO NOT constitute excusable delays. Proposals must be received no later than the exact time specified below to be considered for award.

E-mail messages should have “Submission of Proposal 2B-26-A-0046” in the subject line.

Proposals shall be submitted no later than 9/30/26 at 5:00 PM MST.

ONLY ONE PROPOSAL EMAIL WILL BE CONSIDERED. MULTIPLE EMAIL SUMBMISSIONS

WILL NOT BE COMBINED FOR CONSIDERATION.

LATE PROPOSALS WILL NOT BE ACCEPTED. Facsimile submissions are not authorized for this solicitation.

Payment of Proposal Costs

This Solicitation does not commit the USPS to pay for any costs incurred in the submission of the offer or in making necessary studies or designs for the preparation thereof, nor to contract for services or supplies.

D. Competency Rating

The applicant’s response to Provision 4-2 will be evaluated for each proposal based on the discrete evaluation factors and weights listed and will then be assigned an overall competency rating using a numerical 4-point (0-1-2-3) competency rating scale described below:

0 = Not Demonstrated at Minimal Level – This indicates that the qualifications presented by the supplier do not meet the demands of the service needed

1 = Minimally Acceptable – This indicates that the supplier would most likely be an adequate performer

2 = Strong – This indicates that the supplier would most likely be a more-than-adequate performer

3 = Excellent – This indicates that the supplier would most likely be a superior performer

3. All Awards are Conditional on Successful Completion of any required EEO FAD Writer Skills Training.

Successful completion of any training course(s) and receipt of a security clearance issued by the United States Postal Inspection Service will qualify a selected applicant for the EEO FAD Writer contracting opportunity. It is customary to award an Ordering Agreement if the applicant successfully passes the EEO FAD Writer Skills class.

4. Supplier Disqualifying Factors

The following factors will disqualify offerors:

• The Postal Service does not award an Ordering Agreement or contract to suppliers who are listed as disbarred, suspended or ineligible on (1) SYSTEM FOR AWARD MANAGEMENT (SAM) available at www.sam.gov.

• The USPS does not award ordering agreements or contracts to current Federal and USPS employees.

• The USPS does not award ordering agreements or contracts where doing so would create a perception of bias or appear to compromise confidentiality.

5. Notification to Unsuccessful Offerors

The Unsuccessful Offeror Notification Letter will be transmitted electronically to applicants who are not selected.