Attachment 4 - Performance Work Statement.docx

PERFORMANCE WORK STATEMENT

FOR

Building 250, Wing Operations Center, Security Camera System

F.E. Warren Air Force Base, Wyoming 1 August 2025

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Attachment 1

Table of Contents

1. Description of Services.

The contractor shall provide all management, tools, supplies, equipment, labor necessary, training, and maintenance to perform a security camera system and Emergency Action Message (EAM) warning light installment service at F.E. Warren Air Force Base, Wyoming in accordance with all applicable federal, state, local laws and regulations and this performance work statement (PWS).

1.1. Project Background. This PWS outlines requirements necessary to support Contractor furnished/Contractor installed (CFCI) camera(s) to provide monitored viewing capability as a security enhancement of key Building 250 and Building 310 locations for the FEW AFB.

1.1.1. The person(s) or entity performing the CFCI work outlines in this PWS is referred to as “Contractor” hereafter.

1.1.2. The 90th Missile Wing, Wing Operations Center (90 MW/WOC) is the responsible “end-user.” The Command Post (CP) (90 MW/CP) is the office of primary responsibility (OPR) and is identified as the “customer” hereafter, whereas the 90 MW/CP is the project facilitator for the customer’s needs/intent between the Government, Project Manager(s), and/or Contractor(s).

1.1.3. Compliance Documents. The following documents provide specifications, standards, or guidance that must be complied with to meet the requirements of this work.

1.1.3.1. ICD-705, when applicable.

1.1.3.2. Unified Facilities Criteria, as applicable (i.e., UFC 4-022-01).

1.1.3.3. Configuration Management Database (CMD) equipment approval list, when applicable (list may be sourced from 90 SFG/A5E, Electronic Security System (ESS) office – bldg. 34, Room 180, or via office phone at 307-773-2479).

1.2. Basic Services. The contractor shall specialize in the interoperability of audiovisual, network integration, information security, and room design. Installation warranty and equipment warranties will be designated and provided by the contractor.

1.2.1. The project will include integrating the outputs of the cameras to multiple locations inside Building 250 and support a future capability to send video signals to Building 34, Base Defense Operations Center (BDOC).

1.2.2. Contractor should expect to operate independently from military resources, such as but not limited to, civil engineering or communication squadron’s tools, equipment, and manpower prior to accepting contract. F.E. Warren will be responsible for providing adequate power, hook-ups, and network requirements.

1.2.3. The Contractor is responsible to verify site conditions, measurements, quantities, and materials needed to complete this work prior to submitting a proposal, ordering materials, and starting work activities. All materials including those concealed or covered shall be new and of the most suitable and highest grade and type for the intended use unless otherwise indicated.

1.2.4. This work is a Contractor Furnish/Contractor Install (CFCI).

1.2.5. The Contractor shall coordinate with the Government including the CRM, before purchasing camera system(s) or validate/verify with customer to use any existing government camera equipment.

1.2.6. Dispose of all waste generated by this work according to all applicable regulations.

1.2.7. The Contractor is responsible to verify site conditions, measurements, quantities, and materials needed to complete this work prior to submitting a proposal, ordering materials, and starting work activities. All materials including those concealed or covered shall be new and of the most suitable and highest grade and type for the intended use unless otherwise indicated.

1.2.8. The term “provides” means provide (or furnish) and install.

1.2.9. The term “replace” means remove existing material or items and furnish and install a similar new material as required to match existing adjacent material or items.

1.2.10. Products cannot be sourced from China. Contractor should verify place of origin of all equipment/components prior to installation.

1.2.11. The Contractor shall provide a breakdown of the equipment to be installed, as well as subsequent data sheets and documentation to further explain the capabilities of the equipment.

1.2.12. All licensing associated with the system/equipment shall be perpetual; no licensing fees or reoccurring costs should be part of the system/equipment.

1.2.13. Contractor shall ensure work area is to be cleaned of debris daily. Work areas shall be cleaned prior to departure for the workday and to limit hazards of neighboring work, common areas, and/or walkways. Protect the existing facility, sidewalks, and landscaping from damage due to equipment or personnel. Consult with the CRM before attempting remediation of damage to historic features. Promptly remedy all damage or loss thereto.

1.2.14. Site work hours shall be from 8:00 AM to 4:00 PM. Workdays are Monday through Friday except federal holidays. Coordinate with the Government Project Manager and the Contracting Office if additional or off-hours are required.

1.2.15. Licenses and Permits. Follow local, State, and Federal rules and regulations relating to licenses and permits required throughout the entirety of the project, as applicable.

1.2.16. Facilities will be occupied throughout the duration of the project. Coordination/notification with the Facility Manager and/or Government Project Manager at the beginning/ending of each workday for access to work areas.

1.2.17. The Government shall evaluate the contractor’s performance by monitoring to ensure the work is completed efficiently. The Government shall evaluate the contractor’s performance through on-site inspections and receipt of customer complaints. The Government shall inspect each task as completed.

1.3. Specific Services. The Contractor shall furnish all labor, materials, equipment, transportation, tools, supplies, ect., and all other direct/indirect costs to complete the work, in accordance with the PWS. The Contractor shall provide, install, configure, functionally test, and operationally test identified surveillance and security cameras and technology. The Contractor shall provide, install, configure, functionally test, and operationally test an Emergency Action Messaging (EAM) light system. The Contractor shall install indoor IR cameras and supporting equipment covering the inside of Building 250, room B01 entrapment area, install indoor IR cameras and supporting equipment covering the outer entrapment area in Stairs ST-2 and emergency exit door in Stairs ST-2, install indoor IR cameras and supporting equipment covering the Stairs ST-2 stairwell itself, install outdoor IR cameras and supporting equipment covering the landing and doors to room MECH-1, install indoor IR cameras and supporting equipment covering the first floor glass vestibule on the east side of Building 250, install indoor IR camera and supporting equipment covering the emergency exit and entrance way to Stairs ST-3, install indoor IR cameras and supporting equipment covering the emergency exit and stairwell of vestibule B-05A, install outdoor IR cameras and supporting equipment to mount on the entrance of Building 310 (generator building) with tilt/pan/zoom capable of providing surveillance coverage of the east parking lot and southern entrances to Building 250, install outdoor IR camera and supporting equipment covering to mount on the west side of Building 310 with tilt/pan/zoom capability. Installation includes all wiring, power, and data with required conduit to facilitate a clean and professional installation.

1.3.1. Different cameras may require a different location for mounting of the camera; a general placement will be finalized with a walk through with the installer.

1.3.2. Prior to the start of work, the contractor shall consult with the CRM on the final locations for the cameras and obtain written approval or SHPO concurrence. This may be accomplished through a walk around with the CRM, or through the submission of a camera location map combined with a meeting/phone call.

1.4. Installation and Configuration. The Wing Operation Center (WOC), Wing Command Post (WCP), and Crisis Action Team (CAT) will request superior quality standard equipment expected to provide premium visual identification and alerting for mission-critical reliability that is compatible with existing Security Forces camera systems and provide the capability to quickly display to a user’s output device.

1.4.1. The camera system will be expected to work in all weather conditions 24/7 without issue and provide tilt/pan/zoom functionality.

1.4.2. The EAM alerting function will work with a physical switch and integration with the existing WCP Unify consoles via an Air Force supplied media converter. The system must also provide an audible and visual alert to the camera system for three of the existing fire doors when they are opened.

1.4.3. The systems will be expected to perform and remain turned on 24/7 without lag or degradation to support command, control, and monitoring nodes responsible for non-interrupted monitoring. Equipment is desired to be seamless, relatively thin, with no exposed cords, and without grainy pixelation.

1.4.4. Bluetooth and wireless devices will not be allowed or accepted through waivers.

1.4.5. The WOC requires a minimum number of cameras to cover all entrances and exits of the WOC and provide outside visual identification and warning, the system must utilize infrared (IR) technology to support 24/7 visual identification in dark conditions.

1.4.6. Additionally, the WOC requires a camera placed at the east side entrance of the Building 310 (generator building), capable of proving video surveillance of the entrance to Building 310, the east parking lot and north Building 250 courtyard and on the west side wall of Building 310 providing video surveillance to the west parking lot and north Building 250 courtyard.

1.4.7. All project components involved with cameras mounted on the exterior/interior of historic buildings within the Fort D. A. Russell National Landmark are required to consult with the Cultural Resource Manager (CRM) and receive a written concurrence from the Wyoming State Historic Preservation Office (SHPO) prior to the start of work. Cameras mounted on the exterior of the building should be black, not white.

1.4.8. All cameras mounted on historic buildings within the historic landmark should utilize existing holes and conduit to minimize damage to the historic fabric of the buildings. Cameras and conduit that must be mounted on original brick/masonry surfaces of a historic building shall be attached into the mortar rather than to the brick surface. Penetrations to historic brick allows moisture to penetrate and break down the old, soft brick. Purchase appropriate attachment mechanisms for the location.

1.4.8.1. Conduit should run behind the walls and above ceilings as much as possible. Conduit that must be mounted to original brick/masonry surfaces of a historic building shall be attached into the mortar rather than to the brick surface, should run along natural vertical and horizontal lines and be pre-painted to match the background color (brick red, off-white, sandstone, grey).

1.4.8.2. Any intrusions into room B03, B04, B13 must be sealed using spray foam to meet open storage requirements. If the intrusion is through an original brick/masonry, the surface of the spray foam should match the color of the background surface by application of an appropriate sealant/colorant that is compatible with the spray foam.

1.4.9. The WOC requires a minimum of 3 control stations, all located in the Building 250 basement, to allow for all WOC agencies to utilize the camera system.

1.4.10. The system must include at least 30 days of video retention from all camera sources and include person, face, vehicle, and license plate logging technology, redundant power supply, redundant storage capability, and be capable of integrating with currently existing camera systems located at Building 34 (BDOC).

1.4.11. Install EAM warning lights and supporting equipment to Building 250 room B24, room B00, the south exterior wall of room B04, the east exterior wall of Stairs ST-2, provide a physical EAM activation light button to room B04 north wall. The lights will be capable of different colors, brightness, flashing patterns selectable by the user.

1.4.12. Install an Air Force Supplied, 55” LED TV, backing board, and mounts to the north end of room B04 to support viewing of the camera system. Provide cabling and required equipment to connect to existing televisions in room B00 and B24.

1.4.13. Install control stations in Building 250 Room B00, B04, and B24. Consult with CRM if any original features or brick surfaces will be disturbed during the installation of the control stations.

1.4.14. Install supporting equipment, media servers, power supplies, switches and routers in Building 250 Room B13.

1.4.15. Install will include a three (3) year workmanship guarantee.

1.4.16. Contractor must provide three (3) years (base year plus two option years) of sustainment service during duty hours 7:00 AM – 5:00 PM (Mountain Time), Monday through Friday. Sustainment shall consist of customer service / troubleshooting (helpdesk) support via telephone, e-mail, internet, and other satisfactory means acceptable to the Government. When support is unable to be provided by the helpdesk, on-site servicing shall be required. A service technician should be available within 8 hours from initial notification. On-site preventative maintenance shall be accomplished twice a year.

1.4.17. The Contractor will remove and dispose of any existing cameras, wiring, and support equipment deemed unnecessary by the Contractor.

1.4.18. Provide all final installation drawings, to include wiring routes and schematics.

1.4.19. The Contractor shall set camera sensitivity settings threshold to distinguish between common objects (e.g., people, wildlife, tools, vehicles, etc.)

1.4.20. Any applicable software application needed to operate/function camera systems will be a direct point-to-point connection and will not be connected to the Air Force Network (AFNet). All wiring will have to be separate from existing Air Force cabling and can not connect to Air Force Networks (AFNet).

1.4.21. The Contractor shall execute the project in a phased manner.

1.4.21.1. Phase I shall include the full installation and integration of the security camera system in Building 250.

1.4.21.2. Upon completion of Phase I, Phase II shall involve the installation of cameras, cabling, and related infrastructure in Building 310, followed by integration of the Building 310 system into the existing network infrastructure established in Building 250.

1.5. Specification(s). Equipment specifications will be equal to or better than those identified in Table 1.1. to Attachment 1 of this PWS “tailor for applicable table and attachment numbers”. Camera specifications identified in this PWA are better than the equipment already in place.

1.6. Training and Materials. The Contractor coordinate with the Customer to determine a date/time where the Contractor can provide initial training on how to use, operate, functionally test, operationally test, and troubleshoot common errors regarding the installed equipment. In the case where the Contractor and Customer cannot agree to a specified initial training date/time, the Contracting Officer will arbitrate a date/time. Initial training will be accomplished prior to Government acceptance of installed equipment; however, all equipment must be fully operational/functional prior to any training.

1.6.1. The Contractor shall provide three (3) copies of manufacturer’s instructions, technical orders, and equipment manuals, and data sheets as applicable. Copies can be provided in either hard-copy and/or digital mediums.

1.7. Post-Award Conference. The Contractor shall attend a Post-Award Conference with the Contracting Officer, Customer, and other Government entities, no later than ten (10) business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer or Government PM, is to discuss the technical and contracting objectives of this contract and review the Contractor’s draft project plan.

1.7.1. Contractor’s Project Plan. The Contractor shall provide a draft Project Plan at the Post-Award Conference for Government review and comment. The Project Plan shall include any designs, as required within this PWS. The Contractor shall provide a final Project Plan to the Customer and Contracting Officer no later than five (5) business days after the Post-Award Conference.

2. Services Summary.

The contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by Government personnel; however, inspection of any contract requirement is authorized.

· Customer Feedback

· Customer Feedback

1.4.8.2

3. Government Furnished Property and/or Services

3.1. Government Furnished Property.

3.1.1. Utilities. The Government will furnish the electricity, water, and sewage services (as necessary) for the accomplishment of service IAW this PWS.

3.1.2. Server Rack Space. The Government will furnish a communications equipment rack, power and provide the necessary space for the mounting and installation of the required switches, routers, servers to support the camera network. A minimum of 6 Rack Units (RU) is required to support the camera infrastructure. This will be located in Building 250 room B13.

3.1.3. Ethernet Ports. The Government will furnish a connection between Building 310 and Building 250, room B13 and have an available connection for the camera system to connect back to its equipment located in Bldg. 250 room B13.

3.2. Government Furnished Services.

3.2.1. Utilities. The Government will furnish the electricity, water, and sewage services (as necessary) for the accomplishment of service IAW this PWS.

4. General Information.

4.1. Quality Control.

The Contractor is required to control the quality-of-service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.2. Quality Assurance

The Government will evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the contractor’s performance through on-site inspections and receipt of customer complaints. The Government will inspect each task as completed. The Government will investigate complaints received from customers. The Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). Remedies for non-conforming services will be resolved IAW the applicable Inspection/Acceptance clause attached within the contract.

4.2.1. The Contracting Officer’s Representative (COR) is the authorized Government representative(s) who will perform assessments of the contractor’s performance. After contract award, the identity of the COR(s), with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

4.2.2. The COR(s) will inform the contract manager when discrepancies occur and will request corrective action. The COR(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to acknowledge the discrepancy.

4.2.3. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the Contracting Officer and NOT to the COR(s).

4.2.4. The services to be performed by the contractor during the period of this contract shall (at all times and places) be subject to review by the Contracting Officer or authorized representative(s).

4.3. Security Requirements.

The Contractor shall be responsible for all passes issued to their employees under this contract. Applications shall be coordinated by the Customer’s designated representative, with updates provided by the Customer to the Contracting Officer. At the time of application, Security Forces will conduct a background check on employees. Upon termination of employment or contract completion, the contractor shall be responsible for returning identification cards/base passes to Security Forces within 24 hours.

4.3.1. REAL ID-Compliant Identification.

IAW DoDM 5200.08V3_DAFMAN 31-101V3_DAFGM 2024-01, Installation Perimeter Access Control. Base access and Common Access Cards (CAC) requests will require REAL ID-Compliant identification for Base access and CAC creation. Failure of the vendor to ensure personnel have REAL ID-compliant identification will result in denial of Base access and CAC requests.

4.4. Physical Security.

The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, property, and materials shall be secured.

4.5. Operational Security (OPSEC).

The contractor shall adhere to the following minimum requirements in support of this requirement:

4.5.1. All contractors, subcontractors, their employees, associates, and consultants who have access to critical information and indicators must comply with the Air Force-sponsored Operations Security (OPSEC) program.

4.5.2. OPSEC is an information-related capability that preserves friendly essential secrecy by using a process to identify, control, and protect critical information and indicators. If critical information and indicators are disclosed, it could allow adversaries or potential adversaries to identify and exploit friendly vulnerabilities leading to increased risk to mission failure or the loss of life. The desired effect of OPSEC is to influence the adversary’s behavior and actions by reducing the adversary’s ability to collect and exploit critical information and indicators about friendly activities.

4.5.3. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Controlled unclassified information (CUI) may only be transmitted as directed in this PWS.

4.5.4. The Contractor shall not post to company websites, publications, newsletters, or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through Contracting Officer.

4.5.5. Because observation of events, operations, physical changes, etc. may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. Unauthorized disclosure and transfer of National Security Information is punishable under 10 USC§ 793. Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data/information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to:

4.5.5.1. Tactics, techniques and procedures, production, or work schedules, any visible or concealed modifications, upgrades, additions to vessels, aircraft, or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, vehicle, vessel, or aircraft movements; specialized equipment orders, deliveries, shipments, etc. Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the Contracting Officer.

4.5.5.2. Government issued badges, identification shall be removed and/or concealed form plain sight when off base and shall not be left in vehicles or unprotected areas. Badges and passes may not be duplicated, copied, or loaned to others. Lost or stolen identification badges, vehicle passes, etc. will be immediately reported to the Contracting Officer and/or Installation Security Office (i.e., Visitor Control Center).

4.5.6. Contractor(s) shall be required to produce information and documents needed to gain access to F. E. Warren AFB. A valid REAL ID compliant driver’s license, state issued identification card or U.S. passport, identifying person’s photo and applicable information of which, the documents cannot be expired, and a current unexpired automobile insurance document and vehicle registration will be needed.

4.5.3. Responsibilities:

4.5.3.1. Contractors must ensure employees receive OPSEC education that includes an overview of the OPSEC process, the definition of OPSEC, its purpose, what is critical information, the individual’s role in protecting critical information, and the general adversary threat to the AF’s critical information. Additionally, OPSEC education must include updated threat information, changes to critical information and indicators, new procedures and/or OPSEC measures implemented, altered, or deleted by the organization.

4.5.3.2. DoD Contractors with OPSEC requirements or that have access to critical information and indicators shall complete initial and annually-recurring refresher training. Accomplishment of initial OPSEC training must not exceed 90 days from initial assignment to a contract with OPSEC requirements. Access to mission-critical information will not be allowed until OPSEC education has been completed and documented.

4.5.3.3. OPSEC education is a continuous requirement. The host unit OPSEC coordinator must track OPSEC training statistics to include the personnel working on the contract, when each individual received the required initial OPSEC training, and when refresher training is due and/or completed.

4.5.4. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Controlled unclassified information (CUI) may only be transmitted as directed in this PWS.

4.5.5. The Contractor shall not post to company websites, publications, newsletters, or other media any images, data, or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the COR or CO, as applicable.

4.5.6. Prior to seeking approval through the F. E. Warren AFB Public Affairs, any information to be released outside of official U.S. Government channels, via any media (to include electronic communications), must be approved through an OPSEC review. All personnel must promptly report OPSEC-related incidents, issues, and concerns to the host-unit OPSEC coordinator.

4.5.7. Contractor shall restrict access to those individuals with a valid need-to-know who are actually providing services under the contract. Further dissemination to other contractors, subcontractors, or other government agencies and private individuals or organizations is prohibited unless authorized in writing.

4.5.8. Because observation of events, operations, physical changes, etc., may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793. Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data/information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to:

4.5.8.1. Tactics, techniques, and procedures, production, or work schedules, any visible or concealed modifications, upgrades, additions to vessels, aircraft, or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, vehicle, vessel, or aircraft movements; specialized equipment orders, deliveries, shipments, etc. Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the COR or CO, as applicable.

4.5.8.2. Government issued badges, identification shall be removed and/or concealed from plain sight when off base and shall not be left in vehicles or unprotected areas. Badges and passes may not be duplicated, copied, or loaned to others. Lost or stolen identification badges, vehicle passes, etc., will be immediately reported to the COR, CO, and/or Installation Security Office.

4.6. Anti-Terrorism

4.6.1. Notification: If the Contractor (contract employees/subcontractors) identify any suspicious activity, they shall contact the Base Defense Operations Center (BDOC) at 307-773-3501 (On-installation)/Missile Security Control (MSC) at 307-773-2701 (Off-installation) and notify the CO and COR (if appointed) that they contacted the BDOC and/or MSC.

4.6.2. Training. Contractor employees that require routine physical access to a Federally-controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter and send a copy of their employees’ training certificate(s) to the CO and COR (if assigned). Training is located at Joint Knowledge Online (JKO) website: https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

4.7. Location/Hours of Operation.

4.7.1. Location. Place of performance is at FE Warren AFB WY. Telework shall not be permitted for this task order.

4.7.2. Normal Hours of Operation. The contractor shall perform the work required under this contract during the normal operating hours of 8:00 AM to 4:00 PM Mountain Standard Time (MST), Monday through Friday, excluding base closures/down days and Federal Holidays. Contractor may start the day of or the day after award of the contract. Coordinate with the Government Project Manager or the Contracting Office if additional or off-hours are required to accomplish work.

4.7.3. Recognized Holidays. The Contractor is not required to provide service on the following days, unless otherwise noted:

· New Year's Day (January 1).

· Birthday of Martin Luther King, Jr. (Third Monday in January).

· Washington's Birthday (Third Monday in February).

· Memorial Day (Last Monday in May).

· Juneteenth National Independence Day (June 19).

· Independence Day (July 4).

· Labor Day (First Monday in September).

· Columbus Day (Second Monday in October).

· Veterans Day (November 11).

· Thanksgiving Day (Fourth Thursday in November).

· Christmas Day (December 25).

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

Table 1. Location and Hours of Work

4.8. Conservation of Utilities.

The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.8.1. Lights shall be used only in areas where and when work is being performed.

4.8.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.8.3. Water faucets or valves shall be turned off after the required use has been accomplished

4.8.4. Government telephones shall be used only for official Government business.

4.9. Environmental Controls.

4.9.1. Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable Interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection, to include Section 01 57 19.05 32, Environmental Protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost because of the change, the Contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.9.2. Notification of Environmental Spills. If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the F.E. Warren AFB Fire Dept at 911 (landline) or 307-773-2931 (cell phone). The liability for the spill or release of such substance(s) rests solely with the Contractor and its agent.

4.9.3. Hazardous Material (HM). If hazardous materials will be used in the execution of this contract, the Contractor shall comply with all federal, state and local regulations concerning the use, storage, and reporting of HM in accordance with AFMAN 32-7002, Environmental Compliance and Pollution Prevention. The contractor shall be required to obtain authorization per the Installation Hazardous Materials Management Program before ordering or purchasing any hazardous product and may not bring a HM onto F.E. Warren AFB property, nor use a HM, until the contractor receives all required authorizations. This authorization process may take up to three weeks. The Contractor shall provide the information listed in Attachment 1 of Section 01 57 19.05 32 to request authorization for all hazardous materials proposed for use on FE Warren AFB or the missile field.

4.9.4. Green Procurement Program (GPP). In performance of this contract, Contractors shall use Environmental Protection Agency (EPA) designated recycled content products, Information Technology (IT) Energy Star products/appliances, Federal Energy Management Program (FEMP) Designated Energy Efficient Low Stand By Power products/appliances, U.S. Department of Agriculture (USDA) Bio based/Bio preferred products, Environmentally preferable products, Electronic Product Environmental Assessment Tool (EPEAT) registered products, Water Sense or other water efficient products, non- or Low Ozone depleting substances under the Significant New Alternatives Policy (SNAP), non or Low toxic or hazardous constituents (e.g. non-VOC paint) and any other environmentally sustainable product/method, to the greatest extent possible.

4.10. Safety Requirements.

4.10.1. In performing work under this contract, the contractor shall:

4.10.1.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.1.2. Record and report promptly (within one hour), to the contracting officer or designated COR, all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel.

4.10.1.3. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.13. Contractor Personnel.

4.13.1. Project Manager: The Contractor shall provide a PM who shall be responsible for all Contractor work performed under this PWS. The PM shall be a single point of contact (POC) for the Contracting Officer and any assigned Contracting Officer Representative (COR). The name of the PM, and the name(s) of any alternate(s) who shall act for the Contractor is the absence of the PM, shall be provided to the Government as part of the Contractor’s proposal. The PM is further designated as Key by the Government. During any absence of the PM, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The PM and all designated alternates shall be able to read, write, speak, and understand English language. Additionally, the Contractor shall not replace the PM without prior coordination with the Contracting Office.

4.13.1.1 The PM shall be available to the COR (if assigned) via telephone between the hours of 8:00 a.m. and 4:00 p.m. Mountain Standard Time (MST), Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within three (3) hours of notification.

4.13.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.13.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.13.2.2. Contractor’s employees shall comply with all applicable local, state, and federal laws, ordinance, regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off-limits” areas, possession of weapons/drugs (to include Marijuana and/or similar products), et al.) when visiting or working at Department of Defense (DoD) Government facilities and/or installations. The Contractor shall ensure contractor employees always present a professional appearance, and their conduct shall not reflect discredit on the U.S. or the DoD. The PM shall ensure contractor employees understand and abide by the DoD and FEW AFB established rules, regulations and policies concerning safety and security.

4.13.3. Removing Employees for Misconduct or Security Reasons: The Government may, at its sole discretion (via the Contracting Office or by 90 SFS, when relating to Law and Order and/or Security concerns), direct the Contractor to remove any contractor employees from FEW AFB facilities and/or installation for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under this SOW.

4.13.4. Qualified Personnel: The Contractor shall provide qualified personnel to perform all requirements specified in this PWS. The Contractor will only be awarded to a United States (U.S.) company and those with installation access. Access requirements can be found on the FE Warren inter page or by calling the FE Warren visitor center.

4.13.5. Key Personnel: Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Office no less than fifteen (15) business days in advance, submit written justification for replacement, and provide the full name and qualifications of any proposed substitute(s). All proposed substitute(s) shall possess qualifications equal to or superior to those of the Key personnel being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as “Key” for this requirement.

4.14. Records. The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in (LIST APPLICABLE APPENDICES) Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within five working days of receipt of the request.

4.15. Controlled Unclassified Information (CUI).

4.15.1. Contractors shall follow CUI safeguarding and dissemination controls in accordance with Part 2002 of Title 32, CFR, DoDI 5200.48, Controlled Unclassified Information, and DoDI 5200.48_DAFI 16-1403, Controlled Unclassified Information.

4.15.2. Unlike classified information, an individual or organization generally does not need to demonstrate a need-to-know to access CUI, unless required by a law, regulation, or government- wide policy, but must have a lawful governmental purpose for such access.

4.15.3. Marking Requirements. Contractors shall follow CUI marking requirements in accordance with DoDI 5200.48 and DoDI 5200.48_DAFI 16-1403.

4.15.4. Dissemination. Contractors shall follow CUI dissemination requirements in accordance with DoDI 5200.48 and DoDI 5200.48_DAFI 16-1403.

4.15.5. Storage. Contractors shall follow CUI storage requirements in accordance with DoDI 5200.48 and DoDI 5200.48_DAFI 16-1403. During working hours, steps shall be taken to minimize the risk of access by unauthorized personnel, such as not reading, discussing, or leaving CUI information unattended where unauthorized personnel are present. After working hours, CUI information will be stored in unlocked containers, desks, or cabinets if the government or government-contract building provides security for continuous monitoring of access. If building security is not provided, the information shall be stored in locked desks, file cabinets, bookcases, locked rooms, or similarly secured areas.

4.15.6. Transmission. Contractors shall follow CUI transmission requirements in accordance with DoDI 5200.48 and DoDI 5200.48_DAFI 16-1403. CUI information and material may be transmitted via first class mail, parcel post, or, bulk shipments. When practical, CUI information may be transmitted electronically (e.g., data, website, or e-mail), via approved secure communications systems or systems utilizing other protective measures such as Public Key Infrastructure or transport layer security (e.g., https). Avoid wireless telephone transmission of CUI when other options are available. CUI transmission via facsimile machine is permitted; however, the sender is responsible for determining whether appropriate protection will be available at the receiving location before transmission (e.g., facsimile machine attended by a person authorized to receive CUI; facsimile machine located in a controlled government environment). Contractors will remain cognizant of aggregation and compilation of CUI based on the potential to generate classified information pursuant to security classification guidance.

4.15.7. Disposition.

4.15.7.1. Contractors shall follow CUI disposition requirements in accordance with DoDI 5200.48 and DoDI 5200.48_DAFI 16-1403.

4.15.7.2. Record and non-record copies of CUI documents will be disposed of in accordance with Chapter 33 of Title 44, U.S.C. and the DoD Components’ records management directives. When destroying CUI, including in electronic form, agencies must do so in a manner making it unreadable, indecipherable, and irrecoverable. If the law, regulation, or government-wide policy specifies a method of destruction, agencies must use the method prescribed.

4.15.7.3. Record and non-record CUI documents may be destroyed by means approved for destroying classified information or by any other means making it unreadable, indecipherable, and unrecoverable the original information such as those identified in NIST SP 800-88 and in accordance with Section 2002.14 of Title 32, CFR.

4.15.8. Disclosure.

4.15.8.1. Contractors shall follow CUI disclosure requirements in accordance with DoDI 5200.48 and DoDI 5200.48_DAFI 16-1403.

4.15.8.2. Contractor shall immediately notify the Contracting Officer and servicing Information Protection Office of unauthorized disclosure of CUI.

4.17.4. Phase Out Plan. In the event a follow-on contract is awarded to other than the incumbent, the contractor shall provide a phase-out plan for CO approval. This plan shall be provided 120 calendar days prior to contract completion. Contractor personnel shall be available for contract phase-out upon expiration of the contract in accordance with FAR Clause 52.237-3, Continuity of Services, as specified in the contract. The services under this contract are considered mission-essential, and therefore, must be continued without interruption when, upon contract expiration, a successor must continue the services. The incumbent contractor shall cooperate to the extent required to permit an orderly change over to the successor contractor.

5. Scope

5.5. Specification(s).

5.5.1. Equipment specifications shall be equal to or better as identified in Table 1.1. to Attachment 1 of this PWS.

5.6. Training and Materials.

6. Period of Performance (PoP)

6.1. To include lead time and training, PoP for a fully functional/operational…