Attachment 4 Instructions to Offerors.pdf

70US0924R70094619

Forensics Software Packages (IDIQ A)

(Brand Name or Equal)

Instructions to Offerors (Addendum to FAR 52.212-1):

The Offerors proposal shall contain the following information:

(a) Paragraphs (b)(1) – (b)(10) in FAR 52.212-1, Instructions to Offerors. Paragraph (b)(4) shall be included in the Technical Volume and the remaining paragraphs shall be included in the Business Volume of the proposal.

(b) All Provisions contained within RFP Attachment 2, that require fill-in, shall be provided. This section shall be contained in the Business Volume of the Proposal.

(c) Fill In FAR 52.209-5, 52.209-7, 52.209-11 to support the government’s responsibility evaluation. This section shall be contained in the Business Volume of the Proposal.

(d) Proposal format shall be no smaller than 10-point times new roman font, margins no smaller than 0.5.

(e) All page limitations that apply are denoted in the table below.

(f) Offerors shall provide separate Technical and Business Volumes, price shall not be mentioned anywhere within the technical volume.

Technical Acceptability Evaluation

Factor Number

Factor Name Instructions to Offerors Addendum to FAR 52.212-1

Evaluation Criteria Addendum to FAR 52.212-2

Proposal Requirements (Format, Page Count)

1 Software Package &

Suppliers

(a) Offerors shall provide a bill of material for each software package to demonstrate their ability to acquire and deliver each package (brand name or equal) IAW the contract SOW.

(b) If substitutes (or equals) are offered, the contractor shall also provide manufacturer specification sheet(s) for government evaluation the “or equal” offered is equivalent to the brand name items.

(c) The proposal shall also include a list of supplier(s) the Offeror intends to utilize to acquire each package.

(a) Offerors shall provide sufficient information for the government to determine on an acceptable / unacceptable basis if the vendor can effectively deliver each software package (brand name or equivalent equal)listed within SOW Paragraph 3, Requirements: Products/Services.

(b) Offerors shall demonstrate a full and effective supplier base to acquiresoftware packages. This will be evaluated on an acceptable / unacceptable basis.

Technical Proposal Volume, Part A:

Offeror Format Authorized (Unlimited Page Count)

2 Support Services (a) The Offeror’s proposal shall include support processes to include items such as hours of availability, reporting of software issues, and rapid resolution of said issues. The Offeror shall include

(a) The Offeror’s support process shall meet the parameters contained within SOW Paragraph 4.6. The Government will evaluate this factor on an acceptable/ unacceptable basis.

Technical Proposal Volume, Part A:

Offeror Format Authorized (Page Limit 3) sufficient information for the Government to confirm the Offeror is able to perform support as required by SOW Paragraph 4.6.

Business and Price Evaluation The Business and Price Volume shall contain the following, as listed in FAR 52.212-1, and the items noted in the evaluation table below:

(a) FAR 52.212-1, paragraphs (b)(1) – (b)(3), (b)(5) – (b)(11), and paragraph (c).

(b) Fill in and submit all Provisions contained within Attachment 2 that require fill-in.

(c) Fill In FAR 52.209-5, 52.209-7, 52.209-11 to support the government’s responsibility evaluation.

(d) Fill in and submit the pricing sheet (Solicitation Attachment 3)

4 Business and Responsibility

Matters

(a) Offeror shall fill-in and provide all Provisions contained within Attachment 2 of the solicitation that require fill-in.

(b) Offeror shall fill-in and provide the following Provisions contained within Attachment 2 of the solicitation: 52.209- 5, 52.209-7, and 52.209-11.

(a) IAW FAR 9.104, the Government will evaluate all business matters, to include SAM registration, to determine if the Offeror is eligible to receive a federal government contract of this nature.

(b) The Government will make a determination of responsibility or non-responsibility IAW FAR 9.104-1.

Business and Price Volume (shall be submitted separately from the Technical Volume):

Submit all Provisions contained within Attachment 2 of the solicitation that require fill-in.

5 Price (a) RFP Attachment 3, Pricing Sheet, Column D represents the projected quantity of software packages the government may purchase each year during the course of the resulting contract.

(b) Offeror(s) shall fill-in RFP Attachment 3, Pricing Sheet, Column E for each line item over the course of the 5-year period. Offerors shall fill in this unit pricing on Tabs Year 1 – Year 5. Column F will auto-populate once Offerors input their unit pricing in Column E.

(a) The Government will conduct a price proposal evaluation is to assess the reasonableness of the proposed pricing over the 5-year ordering period.

(b) The Government shall utilize the overarching TEP, contained in the TEP Tab in Attachment 3, Column C, Row 8 to conduct the evaluation utilizing one or more price analysis techniques as identified in FAR 15.404.

(c) Proposals may be reviewed to identify any significant unbalanced pricing. An unbalanced proposal is one that incorporates prices that are

Business and Price Volume: Submit filled in RFP Attachment 3, Pricing Sheet.

(c) Tabs titled “FAR 52.217-9” and “TEP and Ceiling” will auto-populate. No vendor fill-in required on these two tabs.

(d). Offerors may not revise Attachment 3 in any manner other than to fill in their Column E unit pricing across the five Tabs. Offerors who do not utilize Attachment 3 to submit their pricing and/or Offerors who revise the sheet in anyway other than to fill in Column E in Tabs Year 1 through Year 5, will be eliminated from the competition.

(e) The minimum and maximum ordering requirements are contained in Attachment 2 of the RFP, Section I. 2

CONTRACT MINIMUM AND

MAXIMUM (Ordering Procedures) and FAR 52.216-19, Order Limitations (Oct 1995).

(f) The overarching (or overall contract) Total Evaluated Price (TEP) is the summation of each year’s line-item pricing calculated by multiplying Column D (projected quantity) times Column E (unit price). See Attachment 3, TEP and Ceiling Tab, Column C, Row 8.

(g) Offeror’s Attachment 3, will be placed within the resulting contract and operate as an approved pricing table to be utilized when placing orders.

significantly understated or overstated as indicated by price analysis techniques. In accordance with FAR 15.404-1(g), Unbalanced Pricing, a proposal may be rejected if the CO determines the lack of balance poses an unacceptable risk to the Government.

(d) The CO has determined there is a high probability of adequate price competition in this acquisition. If adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the CO determines that adequate price competition no longer exists; Offerors may be required to submit information to the extent necessary for the CO to determine price reasonableness.