Attachment 6 Question Answer Matrix Amd 2.xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- Forensics Software Packages (A) Federal contract opportunity
- Solicitation number
- 70US0924R70094619
About this file
This document is a Question and Answer Matrix related to a Request for Proposal (RFP) for a Forensics Software Packages (Brand Name or Equal) IDIQ contract issued by the U.S. Secret Service (USSS) National Computer Forensics Institute (NCFI).
The key details are:
- The USSS is seeking to acquire six types of forensics software packages on an as-needed basis to support NCFI training courses. The software includes Cyber Triage, Oxygen Forensic Detective, CellHawk, TRM Forensics, Amped Five, and Authenticate.
- This is a 5-year commercial IDIQ contract with a provision for technical refresh each ordering period.
- The RFP addresses questions related to software delivery, licensing, training requirements, ordering procedures, invoicing, and Section 508 compliance.
- Pricing is to be all-inclusive of software, training, shipping, etc. Projected annual quantities are provided to help offerors plan.
- This is a Small Business Set-Aside procurement with a NAICS code of 334614 and $41.5M size standard.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Atch 6_QA Responses 2 Amd 3.xlsx | XLSX spreadsheet | |
| Attachment 1 SOW Software A IDIQ Amd 3.docx | DOCX document | |
| Attachment 4 Instructions to Offerors Amd 2.docx | DOCX document | |
| Attachment 1 SOW Software A IDIQ Amd 2.docx | DOCX document | |
| Attachment 3 Pricing Sheet Revised.xlsx | XLSX spreadsheet | |
| Attachment 2 - Provisions and Clauses.docx | DOCX document | |
| Attachment 3 Pricing Sheet.xlsx | XLSX spreadsheet | |
| Attachment 4 Instructions to Offerors.pdf | ||
| Attachment 5 Basis of Award.pdf | ||
| Attachment 6 Question Answer Matrix.xlsx | XLSX spreadsheet | |
| Solicitation letter_Interested Parties SWB.pdf | ||
| Attachment 1 SOW Software A IDIQ.pdf |
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Text version
QA Amd 2 United States Secret Service (USSS), Software Packages IDIQ A (Brand Name or Equal), RFP 70US0924R70094619, Question and Answer Matrix
| Question Number | Attachment | Section | Paragraph | Page Number | Offerors Questions and Comments | Government Response | |
| 1 | Attachment 1 | 3.1 | 1 | 2 | It is stated that trainings are required each time 20 or more licenses are activated, how many times do we anticipate this threshold will occur and how many trainings should we expect to provide per quarter / per year? | See narrative on 2nd tab below. | |
| 2 | Attachment 1 | 4.1 | 1 | 6 | Delivery:Much software these days is delivered via download and license key via email, do you require physical media such as a USB stick for each unit of software? | We do not require physical media. We understand that many software suites require dongles for authentication purposes, but we are fully satisfied with digital license keys provided via email. NCFI typically works with the vendor on activation of licenses as it is critical licenses aren't activated until course start date. The coordination process is covered by SOW Paragraph 3.7. | |
| 3 | Attachment 1 | 5.3 | 1 | 8 | Taking Cyber Triage as an example, the projected order quantity is 130. | ||
| Will this projected order quantity be split across 4 quarters of the year? | See narrative on 2nd tab below. | ||||||
| 4 | Attachment 1 | 5.3 | 1 | 8 | 5.3 Indicates that the complete ordering procedures are in Attachment 2, clauses, but attachment 2 clauses page 1, section I.2 states ordering procedures are contained in the SOW (Attachment 1 sections 5.2 and 5.3; Invoicing question: Will payment be sent when the order is placed and an invoice received and how long will it take for payment to process? | There are three ordering provisions - 2 are in the clauses and one is in the SOW. They are on page 1 of the clauses (paragraph I.2, FAR Clause 52.216-19 (page 29 of the clause document), and SOW paragraphs 5.1 - 5.5. See page 42 and 43 of the clauses to see the invoicing procedures. The contractor may invoice upon delivery, the government will review and process the invoice once delivery is validated, payment terms are Net 30. | |
| 5 | Attachment 1 | 5.3 | 1 | 8 | Can you please clarify what is meant by "full set of all software packages" in the NOTE for section 5.3? Does this mean one license of each application or the entire projected quantity or something else? | software package in 5.3 is a complement of all line items or all software applications listed in the SOW. | |
| 6 | Attachment 1 | Section 508 Requirements | 2 | 10 | Do all items on this work statement classify as ICT and do they all require ACR Reports? | No ICT or ACR requires; See Section 508 requirements at end of SOW. | |
| 7 | Attachment 3 | N/A | N/A | Tab: Year 1 | Projected Quantities: Will the quantity amounts dictate how many trainings will occur in a year? | NCFI maps out their training plan a year in advance and it evolves depending on number of students who enroll. The projected quantities were based on a typical year and in the out years NCFI took into consideration their anticipated expansion (growth) that should occur in years 3-5. The number of training courses programmed and student enrollment that takes place drives the software need not the other way around. | |
| 8 | Attachment 3 | N/A | N/A | Tab: Year 1 | Unit Price: Would you like us to aggreate the cost of training into the unit price? | The unit price shall be all inclusive (software, training, shipping and handling, etc) | |
| 9 | Attachment 4 | Factor 1 | Factor 1 | 1 | What pieces of information should be included on the Bill of Materials which help prove our ability to deliver each piece of software? Can you provide a good example? | A capability sheet or technical summary that lists all technical capabilities of the software proposed; proof instructors are qualified. The proposal shall demonstrate the software and training will deliver all the required software functionality and technical requirements required by the SOW. See revisions to Attachment 4. |
NCFI Narrative NCFI maps out their training plan a year in advance and it evolves depending on number of students who enroll and attend. NCFI operates on a trimester system. Class trimesters are from October through January, February through May, and June through September. The following trimester’s course schedule is announced at the beginning of the proceeding trimester. (e.g., October through January’s course schedule is announced in June; February through May’s course schedule is announced in October, etc.) NCFI attempts to spread its number of training courses offered as evenly as possible throughout the year, subject to the availability of the federal appropriations budget.
The number of training courses will dictate the quantity ordered. NCFI always strives to assure ample licenses are on hand at least 60 days in advance of the required need date. In a perfect world, this would be done by acquiring sufficient licenses three times a year (or every 4 months) to support the course schedule. Based on this perfect world scenario, the projected quantities in the RFP were based on a typical year and in the out years NCFI took into consideration their anticipated expansion (growth) that should occur in years 3-5. Divide the projected quantity in the Pricing Sheet (Attachment 3) by 3 and you will have the potential amount the NCFI will acquire every 4 months.
However, as NCFI is Congressionally funded, continuing resolutions may affect NCFI’s course scheduling and/or purchasing capabilities. As such, smaller delivery orders may occur at the beginning of the fiscal year (Oct – March), while larger full-year purchases may occur once a full budget has passed (March – Sept). Note: this year, if the IDIQ is awarded timely, NCFI anticipates placing a large order directly after award of the IDIQ to carry their needs through the election year timeframe.
Regardless of the timing and flow, the government is working to assure the vendor has ample time (60 days minimum) to prepare for delivery of large orders. There are typically 25 students scheduled per course however due to emergencies it is common a few students may withdraw from class, leaving empty seats. Licenses shall not be activated until class start, equivalent to the actual number of students in attendance. The NCFI COR will work with the vendor to coordinate activation of the right number of licenses to match the student population. See SOW Paragraph 3.7 for further details.
See SOW revisions for further clarity.
File details come from the government source that posted it. Updated .