Attachment_4-_FAR_52_212-1_Addendum_Instructions_to_Offerors_-_Commercial_Products_and_Commercial_Services.pdf

Attachment 4 FAR 52.212-1 Addendum Instructions to Offerors - Commercial Products and Commercial Services

Carbon County Recreation Site Cleaning Services Solicitation: 140L6225Q0013

Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial Products and

Commercial Services

GENERAL INFORMATION

This acquisition will be solicited and awarded in accordance with Federal Acquisition

Regulation (FAR) Part 12 -- Acquisition of Commercial Products and Commercial Services and FAR Part 13 – Simplified Acquisition Procedures. This acquisition is being solicited as a

100% Small Business Set Aside Addendum to Provision 52.212-1(c) – The period for acceptance of offers specified is hereby changed to 120 calendar days.

QUOTE PREPARATION INSTRUCTIONS-GENERAL

Quote must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered unacceptable and may be eliminated from further evaluation. Quote is expected to conform to the solicitation provisions and be prepared in accordance with this section. To aid in the evaluation, the quote shall be clearly and concisely written as well as being neat, indexed (cross-indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date, and the solicitation number. If an offeror believes that any part of this solicitation contains errors, omissions, or ambiguities, the offeror shall notify the points of contact in writing with supporting rationale no later than 10 calendar days after solicitation issuance. The offeror shall not be reimbursed for any costs incurred prior to the effective date of the contract.

QUOTE SUBMISSION CHECKLIST

a. Acknowledge receipt of solicitation and any amendments (if applicable) by including the completed and signed Standard Form 1449s. To complete the SF1449, the contractor shall fill in the following boxes:

i. Box 17a. Contractor/Offeror.

ii. Box 26. Total Award Amount.

iii. Boxes 30a-c. Signature, Name and Date.

b. Provide Technical Capabilities and Pricing. The overall quote shall consist of three (3) separate volumes/documents, individually entitled as stated below:

Quote Volume Title

Volume I Offer and Other Documents

Volume II Technical Capabilities

Volume III Price Quote

Volume I – Offer and Other Documents

Volume I shall include the following documents (in the order listed):

a. Offeror shall submit a cover letter on official business letterhead that provides the following information and is signed by an individual who has the authority to enter into business with the BLM and bind the business to this contract. The cover letter shall include the company name, company address, SAM UEI, contact name and phone number.

b. Offeror Representations, Certifications, and Other Statements fully executed as required pursuant FAR 52.212-3 – Offeror Representations and Certifications –

Commercial Products and Commercial Services. This provision is in the System for

Acquisition Management (SAM.gov) where offerors should ensure the information is up to date. If this information is in SAM.gov then the offeror is not required to provide it with their quote. Additionally, even if the offeror has an active SAM.gov registration, if necessary, they should print and complete FAR 52.204-24 and submit with their quote.

Volume II – Technical Capabilities

Volume II consists of the offeror’s technical documentation/information provided in their quote. The technical capabilities will be evaluated according to criteria contained in FAR

52.212-2 Evaluation-Commercial Products and Commercial Services and it shall be specific and complete in every detail. To enable the evaluation of the technical quote strictly on the merit of the material submitted, no contractual price information is to be included in the technical quote.

The Technical Capabilities should contain and clearly address each of the technical evaluation factors found in the evaluation criteria contained in FAR 52.212-2 Evaluation-

Commercial Products and Commercial Services of this solicitation.

Factor 1: Technical Capabilities.

a. Qualifications and experience of key personnel. Technical capabilities must demonstrate the offerors ability to complete the required services as described in the performance work statement.

1. Does the proposal reflect a good understanding of the requirements?

2. Is there a clear description of how the work will be managed and coordinated with the BLM?

3. Does the respondent and key personnel assigned to the project have experience performing janitorial and cleaning services in particular?

b. Availability

1. Given the current and projected workload of the respondent, will the respondent have sufficient time available to devote to the project?

Factor 2: Past Performance.

a. The Offeror shall provide three (3 past performance references, to include identification of recent (within the past 3 years) and relevant (for the same or similar type of services for PSC S201 Janitorial/Housekeeping) contracts for the same or similar items and other references (including contract numbers and points of contact).

Factor 3. Quality Control Plan.

a. Per the PWS, the offeror shall provide a description of their quality control plan which outlines how they will ensure the requirement of the contract are met.

Include only information relevant to this project and the contractor's quote only. Provide a narrative which address each item described above, at a minimum.

Volume III - Price Quote

Provide a separate price quote. The price quote shall provide a firm fixed unit price for cleaning services as identified in Attachment 5 – Bid Schedule. Offeror’s quoted unit prices shall include, but are not limited to, all labor, equipment, materials, State and Federal taxes including workman’s compensation.

Quotes that omit unit pricing shall be considered unacceptable with no further consideration for award.

SUBMISSION OF QUOTES/DELIVERY

Offeror shall submit quote via electronic mail to the stated point of contacts no later than

28 February 2025 at 2:00pm MST.

SOLICITATION POINTS OF CONTACT

The only authorized points of contact for this acquisition are the Contracting Officer, Crystal

Martinez and Contract Specialist, Jennifer Vedsted. Address any questions or concerns via electronic mail:

Jennifer Vedsted Antoinette Nelson

Contract Specialist Contracting Officer

BLM Wyoming State Office BLM Wyoming State Office jvedsted@blm.gov anelson@blm.gov mailto:jvedsted@blm.gov mailto:anelson@blm.gov