Attachment 4. Statement of Work.pdf
PDF 382 KB Posted
- Attached to
- Fitness Equipment Maintenance for Travis AFB, CA
- Solicitation number
- FA442726Q1002
About this file
This Statement of Work (SOW) outlines comprehensive maintenance services for fitness equipment at Travis Air Force Base's fitness facilities. The contract covers 325 total pieces of equipment across three locations: Travis Fitness & Sports Center, "the Jungle" building, and Nose Dock Gym, requiring twice-weekly maintenance visits on Mondays and Thursdays. The contractor must be certified by at least two equipment manufacturers (Life Fitness, Precor, Cybex, Hammer Strength) and be a Life Fitness authorized reseller, with responsibilities including preventive maintenance, repairs, parts replacement, and documentation.
The contract structure includes a base year from October 1, 2025 to September 30, 2026, with four potential option years extending through September 30, 2030. The contractor is responsible for all maintenance and repair parts up to $500 per transaction, with written approval required for parts exceeding that amount. Emergency repair response is mandated within 24 hours if three or more equipment pieces are simultaneously non-operational. Maintenance tasks are detailed in an attached guideline matrix, specifying weekly, monthly, quarterly, and annual maintenance requirements for different equipment types such as stationary cycles, treadmills, rowing machines, and strength training equipment.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
STATEMENT OF WORK
EQUIPMENT MAINTENANCE
TRAVIS AIR FORCE BASE
PURPOSE: To provide complete preventive maintenance service to all strength and cardio equipment located in the “Travis Fitness & Sports Center”, building 434, “the Jungle” bldg. 433, both located at 550 Travis Ave, Travis AFB CA 94535, and in the third building “Nose Dock Gym” located off of V Street and Ragsdale on hangar row (it does not have an official address).
These services are to include, but not limited to; 1) inspection of parts for wear alignment and maladjustment impending breakdown, 2) adjustments for wear, 3) replacement of worn or damaged parts, 4) maintenance cleaning, 5) lubrication to protect from deterioration or corrosion, and 6) upholstery and re-covering pads. These services are to ensure safe and dependable operational status of the equipment at all times. All repairs shall be made at Travis Fitness & Sport Center with the exception of upholstering services. The contractor or subcontractor providing the service must be certified and/or completed training from at least 2 of the following agencies: Life Fitness, Precor, Cybex and/or Hammer Strength. Proof of certification/training must be provided before contract award. Contractor must be a Life Fitness authorized reseller of parts and equipment.
CONTRACTOR SUPPLIED ITEMS: The contractor shall furnish all labor, transportation, tools, equipment, materials, and parts for on-site and off-site repairs. These are considered tools of the trade and costs of the contractor. The contractor shall have basic nuts, bolts, cables, clips, and attaching supplies available should a repair be required. The contractor shall notify the Fitness Center Program Manager (FCPM) in writing, via email, or maintenance log if any equipment is expected to be out of service greater than 10 business days due to lead time for parts.
REPAIR PARTS: The contractor shall ensure that all parts and materials used will be new and conform to the original equipment manufacturers specifications. All repairs will be to manufacturer’s specifications. The contractor shall be responsible for all costs of preventative maintenance and repair parts (to include warranty and non-warranty parts) up to $500.00 per transaction and will not be reimbursed for those parts. If the replacement parts will cost more than $500.00 per transaction, there must be written approval from the FCPM before ordering the parts and will be billable through a separate Contract Line Item Number (CLIN). Time and labor for installation of repair parts is considered part of this contract.
SCHEDULED VISITS: Equipment inspections and maintenance must be in accordance with manufacturer’s recommended schedule (see attachment) on each piece of equipment (105 cardio, 33 spinning bikes, 165 strength equipment; total 325 pieces). Repairs will be performed as determined upon inspection or when identified in the equipment maintenance log book. The contractor shall visit the facility twice per week on Mondays and Thursdays. If there is a holiday on Monday or Thursday, then the following day will be the next day of service.
EMERGENCY REPAIRS: The FCPM will notify the contractor in the event of an unforeseen emergency resulting in three or more pieces of equipment being out of service at one time. The contractor will then be required to respond within 24 hours after notification. The contractor will report any repairs or parts needed to the FCPM or Fitness Center Director (FCD) in writing.
HOURS OF OPERATION: All services shall be performed from 0800 to 1700 hours. If needed, the contractor can work with the FCD to authorize hours beyond that time. The contractor will modify their work schedule during down-days and holidays as coordinated with the FCPM. IAW FAR 22.103-2, Policy (Overtime), no overtime is authorized in conjunction with this requirement. Contractor will be responsible to ensure all personnel acting under this contract comply with the standard normal workweek (see FAR 22.103-1).
SPECIAL CIRCUMSTANCES: Repairs as a result of abuse, misuse, theft, fire, accident, or acts of God (lightening, flood, etc.) are excluded from this Statement of Work. This is considered service above and beyond normal maintenance/repair service. Should such an instance occur, notify the FCPM. Do not start work or order parts for any work not covered by this Statement of Work without approval of the Contracting Officer.
UPHOLSTERY, PADDING, AND COVERING: This service is included as maintenance service. Equipment needing upholstery, padding, and covering shall be repaired within 7 days.
WORK DOCUMENTION: All work performed shall be documented and supplied to the Fitness Center. The contractor shall log all actions in the maintenance log book for each piece of equipment. The contractor shall document the estimated repair-by date for each piece of equipment, to include estimated time of parts to be delivered on order. The equipment maintenance log book will be kept at the Fitness Center’s front desk.
PERIOD OF PERFORMANCE: The contract includes a base year and 4 option years.
Base Year: 01 Oct 25 - 30 Sept 26 Option Year 1: 01 Oct 26 - 30 Sept 27 Option Year 2: 01 Oct 27 - 30 Sept 28 Option Year 3: 01 Oct 28 - 30 Sept 29 Option Year 4: 01 Oct 29 - 30 Sept 30
2 Attachments:
1. Appendix 1 – Overview of Equipment Maintenance Guidelines on recommended regular servicing (below).
2. TAFB Fitness Center Internal Equipment Inventory Jan 2025.
Appendix 1
General Equipment Maintenance Overview
These are overview for general equipment maintenance guidelines, however, it is not an all-inclusive listing.
Warranties & maintenance assistance.
BodyMasters 1-800-325-8964 www.body-masters.com
Cybex 1-888-462-9239 www.ecybex.com
Hammer Strength 1-800-494-6344 www.lifefitness.com
Keiser 1-800-888-7009 www.keiser.com
Life Fitness 1-800-494-6344 www.lifefitness.com
Nautilus 1-800-782-4799 www.nautilus.com
Paramount 1-800-721-2121 www.paramountfitness.com
Precor 1-877-572-9905 www.precor.com
Stairmaster 1-800-864-1270 www.stairmaster.com
Universal 1-800-843-3906 www.universalgym.com
Versa Climber 1-800-237-2271 www.versaclimber.com
York 1-800-358-9675 www.yorkbarbell.com
Preventive Maintenance Schedule Common Guidelines
Weekly Monthly Quarterly Yearly
Visually inspect all machines X
Clean machine housing X
Inspect mechanical parts X
Lubricate all moving parts on machines semiannually 2Y
Evaluate repairs/replacement of equipment annually X
Conduct in-house preventive maintenance training for staff as required
X
Schedule staff for workshops sponsored by equipment company representatives in area
X
Stay current w/ all maintenance procedure updates; use manufacturer's expertise in problem solving
X
Stationary Cycles
Weekly Monthly Quarterly Yearly
Clean & lubricate pedals/shaft w/ 30W oil X
Clean and lubricate seat post w/household oil X
Clean seat w/ all-purpose cleanser & treat with protectant spray
X
Inspect crank bearings X
Clean & lubricate chain w/ 30W oil X
Inspect belt tension X
Inspect belt for abnormal wear & tear X
Wipe computer console w/clean damp cloth. Don't use wax X
Treadmill Weekly Monthly Quarterly Yearly
Clean housing and inspect screws X
Inspect belt alignment X
Inspect belt brushings X
Lubricate bed X
Inspect belt alignment X
Stair Climbing Machines Weekly Monthly Quarterly Yearly
Oil drive chain w/ 30 W oil X
Oil step chains w/ 30 W oil X
Add axle grease to step axle
Dismantle, clean, lubricate, adjust all components X
Rowing Machines Weekly Monthly Quarterly Yearly
For computerized rowers, clean seat, housing, monitor, and roller track with general purpose cleanser and soft cloth
X
Wipe chain w/ clean dry cloth. Re-lubricate w/ manufacturer recommended weight/type of oil
X
Inspect chain for stiff links. (Normally caused by improper cleaning/lubrication)
Inspect bottom seat roller for looseness; tighten as necessary X
Inspect chain handle connection for wear & breakage X
Inspect shock cord for looseness & adjust as necessary X
Inspect nuts & bolts for security X
Replace batteries as necessary
Free Weight Equipment Weekly Monthly Quarterly Yearly
Lubricate guide rods and linear bearings (wipe clean w/ dry cotton cloth, then wipe entire length w/ medium weight oil
X
Inspect and adjust the following: cables nuts/bolts, torn upholstery. Apply vinyl upholstery protectant
X
Wipe off dumbbell’s and barbell plates, check bolts on bars X
Wash grips in mild soap and water X
Strength Machines Weekly Monthly Quarterly Yearly
Treat upholstery w/ conditioning oil; remove excess with clean dry cloth
X
Internal cleaning & lubrication: Remove plastic side panels for access. Vacuum dust under machine. Wipe link chains;
remove excess dust. Re-lubricate chains/sprockets w/ household oil.
X
Chin Up/Dip Assist Machines Weekly Monthly Quarterly Yearly
Lubricate bushings, shafts, & moving joints. Lubricate pins at both ends of cylinder
File details come from the government source that posted it. Updated .