Attachment 4. Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

NONPERSONAL SERVICE CONTRACT

TRAVIS AFB CA

Protestant Contemporary Music Director

1. DESCRIPTION:

1.1. The contractor shall provide a Music Director that will lead the music teams according to traditions of Contemporary worship. This may include selecting worship songs for congregational singing, offertories, contemporary style religious music and special selections. The Music Director shall perform at music team’s rehearsals as directed by the schedule of services. Support service member’s rights for religious expression and freedom as provided by the First Amendment to the U.S. Constitution by providing opportunities for service members to freely practice their religion.

2. QUALIFICATIONS:

2.1 Must demonstrate a basic knowledge of the Christian Faith (Protestant) and be familiar with the musical traditions/customs of the Protestant Contemporary community.

2.2 Must have training and experience in worship planning and have musical instrument abilities. The applicant shall have the ability to direct, produce, and arrange as needed.

2.3 Must be able to read sheet music, play the keyboard and/or guitar with tempo, rhythm, and registration to a large congregation.

2.4 Must be proficient in Quality Vocal Performance, able to learn new music via sheet music

(preferred) or cords (acceptable), able to sight-read & perform vocal sheet music, able to play a minimum of one musical instrument, recruit talented volunteer musicians and vocalists of all ages, build cohesive music teams/choirs, effectively leading congregational worship (determined by video or in person).

2.5 Must be able to lead a music team to perform a wide variety of Protestant worship music to include the full range of Contemporary worship music.

2.6 Must have technical proficiency in familiarity with operating sound systems required for worship team instrumentalists and vocalists (to include music teams/choirs);

familiarity with operating worship music projection systems to include computers, projectors, CCLI web- based music programs (to include Song Select or equivalent);

and display software (i.e. Song Show or equivalent, provided by the chapel).

2.7 Must undergo successful background checks as directed by DoDI 1402.5 Criminal History Background Checks on Individuals in Child Care Services.

3. HIRING:

3.1 The contractor shall have a qualified Protestant Contemporary Music Director in place, approved/hired by the Wing Chaplain or designated Chaplain and ready to work by the contract start date.

3.1.1 Phase In:

3.1.1.1 The contractor shall provide the applicant’s resume to the Wing Chapel.

3.1.1.2 The applicant’s resume shall include two (2) work related references from individuals who have supervised the applicant working in the field of music ministry. The references provided will be contacted to confirm experience/qualifications for technical acceptability. The resume shall clearly demonstrate the proposed Music Director meets the following qualifications.

3.1.1.3. The applicant must interview for the Protestant Contemporary Music Director position. The Wing Chaplain or designated Chaplain is the final authority on who will be hired for this position. Alternates must also be approved by the Wing Chaplain or designated Chaplain.

4. GENERAL RESPONSIBILITIES: The Protestant Contemporary Worship Service Music

Director shall:

4.1 Execute all assigned duties and responsibilities under the leadership of the Senior Protestant Chaplain.

4.2 Adhere to, and comply with all federal, state, and local laws/regulations as well as any applicable Air Force Instructions and Chapel Operating Instructions.

4.3 Possess and demonstrate the ability to work cooperatively with chapel staff, volunteer and members of other faith groups for ecumenical activities.

4.4 Under the leadership of the Senior Protestant Chaplain, establish a regular schedule of work.

4.5 Comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA)

Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding “For Official Use Only” (FOUO) material. FOUO or FOIA material discovered by the contractor shall not be retained and will be surrendered immediately to an appropriate Government authority.

4.6 Reporting Requirements. The contractor shall immediately report to an appropriate government authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified for unclassified defense information.

4.7 Key Control. The contractor shall establish and implement methods to ensure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report any occurrences of lost keys to the Wing Chaplain (or designated representative).

4.8 Physical Security. The contractor will be responsible for safeguarding all government property and controlled forms provided for use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

5. SPECIFIC RESPONSIBILITIES: The Protestant Contemporary Worship Service Music Director shall:

5.1 Be responsible for leading and providing services at the Protestant Contemporary Service.

5.2 Work in conjunction with the Senior Protestant Chaplain or designee to coordinate and plan for all Protestant Contemporary Services, to include Sunday morning worship and special events as directed by the Senior Protestant Chaplain or designee.

5.3 Direct the Worship Team with guidance from the Senior Protestant Chaplain or designee.

5.4 Work with the Senior Protestant Chaplain or designee on a weekly basis to pick out songs that are fitting and appropriate for Protestant Contemporary Service, and in accordance with the Senior Protestant Chaplain’s vision.

5.5 Will be responsible for conducting rehearsals (at least) once a week, but cannot be on the same day as worship service.

5.6 Have all songs selected and distributed to the Worship Team no later than 24 hours prior to rehearsal so that sufficient time is given to prepare and rehearse the music individually.

5.7 Assist in set up and tear down of musical equipment for each worship service as required.

5.8 Arrive NLT 10 minutes prior to any rehearsal, and NLT 30 minutes to any service or special event. The Contractor shall maintain a written log of work performed under this contract.

6. HOURS/UNITS OF WORK:

6.1 The Contractor will be paid per unit (which can be up to two hours). A unit is defined as one worship service, rehearsal, or meeting not exceeding 200 units per year.

Annual Total 200 (Units)

7. REPLACEMENTS:

7.1 Contractor is responsible for continuous contract performance through contract period.

Replacements may not be long-term (defined as more than 2 weeks), or on a consistently recurring basis (i.e. every other week, 3 Sundays of each month, etc.), but only for required short-term absences of a personal nature (i.e. sickness, vacation, family emergency, etc.). Subcontractor candidates shall meet the qualifications listed above and be deemed an agreeable substitute by the chaplain in charge of the service and/or the Deputy Wing Chaplain.

7.2 The government reserves the right to refuse any candidate if he or she does not meet all required qualifications.

7.3 Replacements shall be submitted and approved at least two weeks in advance of planned absences.

7.4 The hiring instruction under section 3.1.1. also applies to replacements.

8. PERIOD OF PERFORMANCE:

Base Year: 30 Sept 2025 - 29 Sept 2026 Option Year 1: 30 Sept 2026 - 29 Sept 2027 Option Year 2: 30 Sept 2027 - 29 Sept 2028 Option Year 3: 30 Sept 2028 - 29 Sept 2029 Option Year 4: 30 Sept 2029 - 29 Sept 2030 6-Month Option to Extend: 30 Sept 2030 – 30 Mar 2031

9. EQUIPMENT AND SUPPLIES:

9.1 All equipment needed to fulfill this PWS will be provided by the Travis AFB Chaplain Corps. A computer, computer program, work area, any additional office equipment, standard office supplies (pens, paper, paperclips, staples, etc.), and internal funds request and processing forms will be provided by the Travis AFB Chapel. Training/workshops may be funded with CTOF if the Catholic Chaplain deems that it will directly improve performance as Catholic Youth Ministry Coordinator. The contractor coordinates all support requirements with the Superintendent or a designated representative.

10. QUALITY ASSURANCE:

10.1 The Superintendent or designee, will monitor and inspect the contractor’s contract compliance. The contractor will be notified in writing of any and all noncompliance, and will be given an opportunity to correct, if possible, nonconforming work. The contractor will be given an opportunity to respond in writing to any notice of noncompliance.