Attachment 4. Evaluation Factors for Award.pdf

(Attachment # 4)

VEHICLE TOWING, APPRAISAL, STORAGE, MAINTENANCE & DISPOSAL SERVICES

DISTRICTS OF ALABAMA, DISTRICTS OF ARKANSAS,

DISTRICTS OF MISSISSIPPI AND DISTRICTS OF TENNESSEE

SOLICITATION NO.: 15M50023QA4400001

1. FAR 52.212-2 EVALUATION - COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(ADDENDUM).

(a) The contract will be awarded to the responsible company whose proposal conforming to the solicitation will be most advantageous to the government, based on the evaluation of Technical Capability, Past Performance, and Price.

TECHNICAL CAPABILITY

PAST PERFORMANCE

PRICE

Technical and past performances, when combined, are significantly more important than price.

(b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. FAR 52.217-8 will be calculated by using 50% of Option Year 4. Evaluation of options shall not obligate the government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

End of Provision

2. EVALUATION PROCESS

(a) The evaluation process consists of three (3) components: (1) Technical Capability, (2) Past Performance, and (3) Price by way of Written Proposals and Site Visits if deemed appropriate. Even though there are three components, the contract will be awarded to the responsible company whose proposal conforming to the solicitation will be most advantageous to the government, based on the evaluation of Price, Past Performance, and Technical Capability.

(b) The government may choose to conduct site visits; companies selected for site visits will be notified of the date and time. No rescheduling of site visits will be done unless determined necessary by the government to resolve unanticipated problems or delays encountered in the proposal process.

(c) The best value determination will be made as follows:

EVALUATION FACTORS FOR AWARD

DISTRICTS OF ALABAMA, DISTRICTS OF ARKANSAS,

DISTRICTS OF MISSISSIPPI AND DISTRICTS OF TENNESSEE

a. The total evaluated price will be the determining factor for award among proposals that are considered substantially equal with regards to non-price factors. That is, where the USMS determines that the non-price factors of each offeror are not significantly different among competing proposals, then the proposal with the lowest evaluated price will be selected for award.

b. If the USMS determines that there are non-price factor differences among competitive proposals, then a more expensive proposal may be selected for award where the contracting officer determines that the value of the selected proposal is worth the price differential.

c. The Government intends to evaluate proposals and make awards without discussions.

Therefore, the offeror’s initial proposal shall contain their best terms from a technical capability, past performance, and price standpoint. The Government reserves the right to conduct discussions if later determined necessary by the Contracting Officer.

3. TECHNICAL CAPABILITY

(a) Technical Capability will be presented to the government by means of a Written Proposal and via the government’s observations at a site visit if deemed appropriate and scheduled. The specific technical evaluation sub-factors, which must be addressed in the Written Proposal, are set forth below. The responses to each section of Technical Capability must contain an adequate description of the services being offered in sufficient detail for the Technical Evaluation Board (TEB) to determine that your company can meet the requirements of the solicitation. Any Offeror whose technical proposal is found to be unacceptable may be removed from further consideration for award at the discretion of the CO.

(b) The Technical Capability factors and sub-factors below will be used by the Technical Evaluation Board (TEB) to comparatively evaluate each company. All responses must be presented to the TEB in the Written Proposal, and the current or proposed storage facilities must be available for the TEB members to conduct a Site Inspection if deemed necessary in the evaluation process.

(1) FACILITY, STAFFING, AND SECURITY

(i) Your firm’s descriptions of current or proposed facilities will be evaluated on the Technical Evaluation Board’s (TEB’s) degree of confidence that the proposed solution can successfully achieve the requirements in the Statement of Work (SOW).

(ii) Your firm’s detailed description of the Phase-In/Phase-Out Plan for contract and asset transition will be evaluated on the TEB’s degree of confidence that the proposed solution can successfully achieve the requirements in the SOW.

(iii) Your firm’s description of your proposed workforce (including sub-lets) will be evaluated on the TEB’s degree of confidence that the proposed solution can successfully achieve the requirements in the SOW.

(2) TOWING AND TRANSPORTATION

(i) Your firm’s proposed equipment for use to meet the transportation requirements for all types of assets will be evaluated on the TEB’s degree of confidence that the proposed solution can successfully achieve the requirements in the SOW.

(ii) Your firm’s description of the proposed asset transportation plan for moving an asset after receipt of the Sub Task Order (STO) will be evaluated on the TEB’s degree of confidence that the proposed solution can successfully achieve the requirements in the

SOW.

DISTRICTS OF ALABAMA, DISTRICTS OF ARKANSAS,

DISTRICTS OF MISSISSIPPI AND DISTRICTS OF TENNESSEE

(iii) Your firm’s description of your ability to track and monitor all transportation activities will be evaluated on the TEB’s degree of confidence that the proposed solution can successfully achieve the requirements in the SOW.

(3) INITIAL INTAKE

(i) Your firm’s description of the initial intake process for a vehicle will be evaluated on the TEB’s degree of confidence that the proposed solution can successfully achieve the requirements in the SOW.

(ii) Your firm’s description of your management system for tracking assets will be evaluated on the TEB’s degree of confidence that the proposed solution can successfully achieve the requirements in the SOW.

(iii) Your firm’s description of the process to inventory any inbound asset and the subsequent management of each asset type will be evaluated on the TEB’s degree of confidence that the proposed solution can successfully achieve the requirements in the SOW.

(4) STORAGE AND MAINTENANCE

(i) Your firm’s description of your ability to obtain and maintain liability insurance commensurate with the value of asset inventory throughout the life of the contract (Example: Insurance quotation and policy documents) will be evaluated on the TEB’s degree of confidence that the proposed solution can successfully achieve the requirements in the SOW.

(ii) Your firm’s description of your ability to track assets in a contractor’s custody will be evaluated on the TEB’s degree of confidence that the proposed solution can successfully achieve the requirements in the SOW.

(iii) Your firm’s description of your ability to perform routine maintenance and mechanical repairs/specialty services to all vehicle types when requested in the STO will be evaluated on the TEB’s degree of confidence that the proposed solution can successfully achieve the requirements in the SOW.

(5) DISPOSAL

(i) Live auction: Your firm’s entire auction process from preview day through the

USMS receipt of sale proceeds and documentation (security, registration, and documentation, etc.) will be evaluated on the TEB’s degree of confidence that the proposed solution can successfully achieve the requirements in the SOW.

(ii) Online auction: Your firm’s planned process for online sales to include website sample, how auctions will be conducted online, duration proposed, online security protocols, and marketing plan and outreach efforts will be evaluated on the TEB’s degree of confidence that the proposed solution can successfully achieve the requirements in the SOW.

(iii) Your firm’s sample marketing plan for one low valued vehicle (less than $10k), one mid valued vehicle (for the range of $10,001 to $99,999), and one high value vehicle (Over $100,000) for live and/or online sales to include market research, advertising, proposed sales campaign, creative sales strategy, etc. will be evaluated on the TEB’s degree of confidence that the proposed solution can successfully achieve the requirements in the SOW.

DISTRICTS OF ALABAMA, DISTRICTS OF ARKANSAS,

DISTRICTS OF MISSISSIPPI AND DISTRICTS OF TENNESSEE

4. PAST PERFORMANCE

(i) Each company must submit three (3) Past Performance Data Worksheets for similar and relevant Federal Government or Commercial contracts worked on within the last three (3) years from the solicitation closing date. The information provided should reflect the offeror’s record of performance in the areas of conforming to specifications, adherence to contract schedules, reputation for reasonable and cooperative behavior, commitment to customer satisfaction and business-like concern for the interest of the customer. Additionally, if performance deficiencies are identified, describe the deficiency and the corrective action taken.

5. PRICE

(i) Each company must submit one (1) original Price Schedule (Attachment #8). The pricing schedule will be provided in Microsoft Excel. Once the unit price is entered for a line item, an automatic calculation will occur for the total price of the line item. The total amount for each year will also be automatically calculated, as well as, the total price of the contract.

There are three (3) tabs at the bottom of the excel spreadsheet. Pricing shall be completed on the excel spreadsheet only. FAR 52.217-8 will be calculated by using 50% of Option Year 4.

4. PAST PERFORMANCE