Attachment_4_Contractor_SOW_Response_Template.pdf

Contractor Name

#SPPD25020

ATTACHMENT 4 - CONTRACTOR SCOPE OF WORK RESPONSE TEMPLATE

This Attachment 4 serves as the template for the Proposer to respond to this RFP. Refer to the Attachment 3 Exhibit A – Scope of Work for the details of this project. The Proposer must respond using this Attachment 4 detailing how they will meet or exceed the tasks and deliverables required for this project as identified in Attachment 3.

The contract agreement that is to be awarded from this solicitation will include both the Exhibit A – Scope of Work from Attachment 3, as well as the Contractor’s Scope of Work Response from this Attachment 4. If for any reason it is discovered that there is conflicting information between the Attachment 3 and Attachment 4 in the executed contract agreement – then the Attachment 3 Exhibit A - Scope of Work will take precedence.

Note that usage of this template for your proposal response to this solicitation is required. Proposals that deviate from the usage of this template, are unorganized, are unclear, or are incomplete may not be included in evaluation.

Proposers are encouraged to consider Attachment 2 Section F as they draft their responses to the below.

Insert your proposal responses in the sections below.

A. BACKROUND

The Governor’s Office of Land Use and Climate Innovation (LCI), formerly the Governor’s Office of Planning and Research (OPR), is an office of the Executive Branch which serves as the State’s comprehensive planning agency, with statutory responsibilities for formulating long-range goals for land-use, environmental impact, climate change, policies, plans, and guidelines.

California is the nation’s most strategically significant defense state, home to more military installations, test ranges, research centers, and mission-critical support corridors and activities than any other state. These serve as a critical platform for national defense operations across the Pacific and U.S. force projection globally. More than 30 military installations across California support national defense missions that rely heavily on surrounding community infrastructure.

The military installations that enable these missions depend on complex, off-base systems such as energy, water, transportation, ports, communications, and emergency services, that are owned, operated, or regulated by state and local partners. When these community systems are stressed or disrupted, installation readiness and mission continuity capabilities can be affected. Thus, strengthening military readiness therefore requires strengthening coordination between military installations and the communities and institutions that support them.

LCI, through its Military Affairs program, serves as the State of California’s designated liaison with the U.S. Department of Defense on matters related to land use compatibility, infrastructure resilience, energy coordination, and installation readiness. In this role, LCI works with state agencies, military installations, regional partners, and local governments to support effective coordination and planning at the intersection of military missions and civilian systems.

The California Military Installation Readiness (CalMIR) initiative is a new statewide effort intended to strengthen coordination between military installations and the communities and systems that support them. CalMIR aims to focus on improving shared understanding of how community infrastructure, governance structures, and intergovernmental coordination contributes to the State’s ability to support homeland defense, respond to disruptions, and sustain military operations during emergencies.

The initial phase of CalMIR is capacity building in nature. Rather than implementing capital projects or resolving specific infrastructure deficiencies, this phase focuses on establishing coordination structures, critical infrastructure working groups, and shared planning frameworks. Through partner engagement, cross sector working groups, and tabletop exercises, CalMIR seeks to help identify priority assets, clarify roles and responsibilities across levels of government, assess where communities have decision making authority and operational bandwidth, and surface gaps or dependencies that may affect readiness.

CalMIR is funded by the U.S. Department of Defense Office of Local Defense Community Cooperation Installation Readiness program, which supports states and communities in working collaboratively with military installations to address factors that may affect installation readiness and mission continuity. Consistent with this approach, CalMIR emphasizes planning, coordination, and shared understanding between military and civilian partners, rather than the direct implementation of infrastructure projects or operational solutions.

B. PURPOSE

The purpose of this Request for Proposals (RFP) is to procure a qualified contractor to support the State of California, through LCI’s Military Affairs program, in executing the initial implementation of a CalMIR initiative.

The Contractor shall provide support for coordination activities, working group design, tabletop exercise planning and documentation, and preparation of required questionnaires and reports/summaries that support military installation community readiness coordination. This effort will support LCI in developing and documenting an initial framework for military installation-community readiness coordination, informed by partner engagement, working groups, and tabletop exercises, to help guide future statewide implementation. The results of this contract-supported work are expected to help inform the foundation for a long-term, statewide installation readiness initiative.

The work supported under this RFP is intended to highlight conditions, inform planning, and strengthen intergovernmental coordination. It is not intended to independently solve infrastructure or defense challenges. Findings from this effort will help the State and its partners better understand interdependencies between military installations and civilian systems and inform future approaches to preparedness, readiness, and coordinated response.

C. Objective The work to be performed under this RFP shall be in accordance with LCI’s RFP solicitation #SPPD25020. The Contractor shall provide the services in the Scope of Work described herein.

D. Location of Services Services shall be performed during LCI business hours of 8:00 AM to 5:00 PM PST, Monday through Friday, excluding State holidays.

The Contractor may work remotely at a location approved by the Contract Manager and onsite at other locations as mutually agreed upon by both parties. The Contractor may be required to perform some of the services onsite at/near one or more military installations and/or LCI’s office located at 1400 Tenth Street, Sacramento, CA 95814.

E. Term of Agreement The term of the agreement will begin after full execution by all parties including Department of General Services approval and continue through July 20, 2027.

F. Cost (The maximum amount of this project shall not exceed a total of $304,897.00 [Three hundred four thousand eight hundred ninety-seven dollars and zero cents]).

G. Project Representatives All inquiries during the term of this Agreement will be directed to the project representatives listed below.

Organization: Governor’s Office of Land Use and Climate Innovation Contractor

Role: Contract Manager Project Manager

Name: To be determined

Address: 1400 Tenth Street Sacramento, CA 95814

Phone: To be determined

Email: To be determined

H. PROJECT SUMMARY

[INSERT PROJECT SUMMARY]

I. PROJECT / TEAM MANAGEMENT PLAN

(The Proposer shall provide a project management plan including the management structure of the team and proposed project organization. The Proposer shall list a Project Manager, all key personnel, and any other personnel who will be working on the project. Include their titles, qualifications, a summary of similar work or studies performed, and a statement indicating how many hours each professional will be assigned to the technical assistance project and what tasks each professional will perform. A resume, CV, or biosketch is required for each key personnel to be provided in Exhibit E – Resume/CV/Biosketch. The proposer shall create a table that shows how the minimum qualifications are met with assigned key personnel to each category of minimum qualification.

The selected Proposer shall not cause the substitution of the Project Manager without prior written approval of the State. The Proposer must demonstrate the logic and feasibility of the methodology and proposal. The Proposer must spell out the sequence and relationships of major steps and methods for performing the actual work.)

J. SCOPE OF WORK

1. Methodology / Approach to Work (The Proposer shall provide their methodology and approach to the work, identifying specific research methods that will be used as well as administrative and operational management expertise that will be employed in order to accomplish tasks, deliverables, and milestones. The Proposer shall indicate the manner in which the skills developed in the Proposer’s previous related work experience will be applied to the work described in this project.)

2. Tasks (Provide a detailed response on the tasks and services that will be provided to complete all tasks and subtasks.

Here are some things to consider:

• What are the specific tasks to be accomplished?

• What function or service is to be performed?

• What results are to be achieved? Be as specific as possible.

• Are there multiple locations where services are to be performed?

• What is the workload, maximum and minimum, both historical and projected?)

3. Schedule of Deliverables / Reports (Provide a complete schedule of the deliverables and reports under this agreement and identify when they will be completed. Please refer to the table provided in Attachment 3 – Exhibit A, 2 Deliverables while drafting this section.)

4. Work Plan / Timeline (The scope of work shall clearly identify a work plan and work schedule that will identify all major milestones, tasks, deliverables, and/or reports by which progress can be measured and payments made. The number of hours and dollars shall be identified next to each item. The completion timeframe for those items must also be identified. The work plan shall indicate how the supervision and oversight will be conducted to ensure that the project will remain on schedule and that the distribution of the workload is appropriate.

5. Due Dates (Due dates for tasks and deliverables will reflect those approved by LCI in the Work Plan and schedule. Work Plan and schedule must be flexible and updated in real time to reflect shifts as needs change.)

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