Attachment 4--BPA Terms and Conditions_HVAC Rental Services.pdf

BLANKET PURCHASE AGREEMENT (BPA): TERMS AND CONDITIONS

PRICED BLANKET PURCHASE AGREEMENT

FOR

HVAC RENTAL SERVICES AT HOMESTEAD AIR RESERVE BASE

1. ADMINISTRATIVE AUTHORITY: This BPA will be administered by the 482nd Contracting Squadron Flight (482 PK).

a. Contracting Officer (CO) Authority: The CO is the only person authorized to approve changes or modify any of the requirements under this BPA and not withstanding any provisions contained elsewhere in this BPA. The said authority remains solely with the CO. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustments will be made in the BPA price to cover any increase in cost incurred as a result thereof.

b. All contractual problems which might occur during the life of the BPA must be handled in conformance with very specific public laws and regulations (e.g. Federal Acquisition Regulation) and must be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems. Therefore, the user and the Contractor are hereby directed to bring all such contractual problems to the immediate attention of the CO.

c. Any request for BPA changes/modifications shall be submitted to the CO.

d. All correspondence concerning this BPA, such as requests for information, explanation of terms and conditions, and BPA interpretations, shall be submitted to the CO.

2. ORDERING PROCEDURES: BPA Calls shall be awarded based on responses to requests for quotes.

3. DESCRIPTION OF AGREEMENT: This agreement is offered to provide all labor, materials, tools, equipment, subcontractor coordination, and administrative costs under the terms, specifications, and general conditions contained herein, to supply HVAC Rental Equipment Services at Homestead Air Reserve Base (HARB) under the contractor’s quotation when and if called for by the Contracting Officer or their designated representative during the delivery period.

The contractor shall provide all management, personnel, tools, vehicles, supplies, materials, equipment, and labor necessary to provide the noted commercial services for the operations at Homestead Air Reserve Base, Florida.

a. This Agreement may be modified or may be canceled in its entirety by either party upon thirty (30) days written notice to the other party, except that this Agreement may be canceled by the US Government at any time if the parties fail to agree upon any deletion, amendment or addition to this Agreement which is required by statute, executive order, the FAR and/or supplement(s). No deletion, modification, addition to, or cancellation of this Agreement shall affect any contracts entered in to between the parties in which this Agreement or portion thereof has been incorporated by reference.

b. This Agreement shall be reviewed, at minimum, annually before the anniversary of its effective date, and revised to conform with all requirements of statues, executive orders, or the FAR and supplement(s). This revision shall be evidenced by an agreement modifying this BPA or by the issuance of a superseding BPA.

4. EXTENT OF OBLIGATION: The US Government is obligated only to the extent of authorized calls placed against this blanket purchase agreement and shall not be liable in any manner in the event no calls are made.

5. PRICING: The Contractor hereby warrants that the prices to the Government shall be as low as or lower than those charged to the Contractor’s most favored customer, in addition to any discounts for prompt payment. Calls will be made for only the items that appear on the BPA Equipment Price LIST. Negotiation or solicitation regarding prices and additional requirements will be conducted by the Contracting Officer only.

This price list shall at a minimum contain the following:

a. Equipment name.

b. Prices for the requested item(s)/service.

c. The effective period of the price list (will be negotiated annually.

d. Discounts for prompt payment (if applicable).

6. PURCHASE (CALL) LIMITATION: No individual purchase (call) placed against this agreement shall exceed $50,000.

a. BPA Total Dollar Limit: $250,000.00

b. Period of Performance: Not to exceed five (5) years.

7. AUTHORIZED CALLERS AND CALLER LIMITATIONS: A list of individuals authorized to place calls under this agreement, identified by office and phone number, will be furnished to the Contractor by the Contracting Officer by separate letter. Calls received by the Contractor from personnel not so listed will not be honored. All calls at or below $10,000.00 will be paid via the Government Purchase Card (GPC). The Contractor shall waive all surcharges associated with processing the GPC payment(s).

8. SERVICE/ DELIVERY TICKETS: All calls under this agreement shall be accompanied by an invoice which shall contain the following minimum information:

a. Name of the supplier

b. Blanket Purchase Agreement Number and Call Number

c. Date of Purchase (Call)

d. Itemized list of the service(s) and supplies furnished.

e. Quantity and Unit Price of each item, less applicable discounts

f. Date of Delivery or Shipment

g. Name of Individual Placing Call

9. INVOICES: A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all services/deliveries made during a billing period, identifying the delivery calls covered therein, stating their total dollar value, and supported by acknowledged copies of the delivery/service tickets. Summit invoices by call order instructions. GPC invoices and service/delivery tickets will be sent to the Contracting Officer’s Representative and Contract

Administrator. Task orders will be invoiced through Wide Area Workflow (WAWF).

10. CALLS: Calls (purchases) will be made orally or by informal correspondence. Contractor personnel receiving such calls verbally should assure that sufficient information is obtained to prepare the

11. DELIVERIES: When applicable, the Contractor shall notify the designated representative(s) via email to confirm all shipments, including tracking information, in a timely manner. This notification shall be sent promptly upon shipment, and shall include the following information:

a. A copy of the packing slip for the shipment

b. Shipment tracking information

c. Estimated on-dock date (delivery date)

12. DELIVERY OF SERVICES: Performance will only be accepted from 7:00 a.m. through 4:00 p.m., Monday through Friday, excluding Federal Legal Holidays; or as stated in specifications. Any changes to these hours should be identified as emergency conditions and authorized by the Contracting Officer or designated representative.

13. INSPECTION AND ACCEPTANCE: The custodian of this equipment is hereby designated to participate in the administration of this contract to ensure that the contractor is in compliance with its technical requirements, including inspection and acceptance of the services for the Government at the performance sites.

14. SERVICE CONTRACT ACT- WAGE DETERMINATION: Minimum wage rates which must be paid under this contract are specified in the attached Wage Determination No. 2015- 4543 REV (32), dated 7/8/2025.

15. RESPONSIBILITY: Only the Contracting Officer(s) or the designated representative(s) from the call list are authorized to request service and/or supplies under this agreement.

16. DESIGNATED REPRESENTATIVE: The person(s) designated on the list furnished by the Contracting Officer (see paragraph 7 of this agreement) is/are the representative(s) of the Contracting officer for the purpose of technical supervision, inspection and acceptance under this Blanket Purchase Agreement.

17. EFFECTIVE PERIOD: BPA limit is 5 years; not to exceed $250,000.00.