Attachment 4 - BPA Terms and Conditions.pdf

FA568225Q8000 - Corrosion Control

BPA TERMS AND CONDITIONS

1. Description of agreement. Pre-Priced Unfunded Blanket Purchase Agreement. The Contractor shall perform Corrosion Control Services in accordance with the attached Performance Work Statement (PWS) for Aviano Air Base, Italy, if and when requested by the Contracting Officer or the authorized representative(s) of the Contracting Officer. Services shall be rendered in accordance with the attached PWS and prices indicated on the price list approved by the Contracting Officer.

The period of this Blanket Purchase Agreement is November 2024 through November 2029

2. Extent of Obligation. The Government is obligated only to the extent of authorized purchases actually made under the BPA.

3. Purchase Limitation. The dollar limit for each call shall be $ 250,000.00 for Contracting Officers. For authorized callers, the dollar limit for each call shall be $10,000.00.

4. Individuals Authorized to purchase under the BPA. The Contracting Officer will provide the Contractor a list of individuals authorized to place orders under this agreement. If a call is not made by an individual listed on the authorized list, the call will be at the sole responsibility of the Contractor.

5. Delivery Tickets. All shipments under the agreement, except those for newspapers, magazines, or other periodicals, shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

i) Name of supplier.

ii) BPA number.

iii) Date of purchase.

iv) Purchase number.

v) Itemized list of supplies or services furnished.

vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

vii) Date of delivery or shipment.

6. Invoices. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

Your invoice must include the following:

a. Company name and address

b. Invoice date and number

c. Contract number, contract line-item number and, if applicable, the order number

d. Description, quantity, unit of measure, unit price and extended price of the items delivered

e. Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading

f. Terms of any discount for prompt payment offered

g. Name and address of official to whom payment is to be sent

h. Name, title, and phone number of person to notify in event of defective invoice

FA568225Q8000 - Corrosion Control

i. Electronic funds transfer (EFT) banking information (if you request payment by EFT and the paying CPTS can accommodate EFT payments)

7. Validity of Price Lists.

a. The validity period of pricelists submitted under this BPA shall be indicated on each approved pricelist.

b. The Contractor shall submit new pricelists, in writing, for approval by the Contracting Officer at least fifteen (15) days prior to expiration of the current pricelist.

c. No price increase will be valid until approved by the Contracting Officer.

8. Inspection and Acceptance:

a. Inspection and Acceptance will be performed on Aviano Air Base, Italy by the authorized caller who placed the Call.

b. If funded by Government Purchase Card (GPC) the 31st MXG authorized caller will submit a monthly report to 31st Contracting Squadron, Aviano Air Base, Italy (NLT the 5th of each month) listing the calls made during that month and amount spent, in accordance with the BPA instructions.

9. BPA Cancellation. This Agreement may be cancelled by either Party (Contracting Officer or Contractor) upon the provision of written notice of cancellation to the other Party (Contracting Officer or Contractor), with such notice being delivered no less than thirty (30) days prior to the effective date of cancellation. Upon receipt of a properly transmitted "Notice of Cancellation," the receiving Party shall have a period of five (5) business days to either confirm or dispute the Notice in writing. In the absence of a written response within the aforementioned period, the Notice shall be deemed to have been accepted. At a minimum, a cancellation notification shall contain the following:

1. Identification of the BPA: Include the BPA number, vendor name, and any other relevant identifying information.

2. Reason for Cancellation: Provide a clear and concise explanation for the cancellation, including any relevant details.

3. Effective Date of Cancellation: Clearly state the date on which the cancellation will take effect.

4. Notice Period: Indicate the notice period required for the cancellation, as specified in the BPA terms and conditions.

5. Obligations and Liabilities: Outline any obligations and liabilities of the parties regarding the cancellation, including any outstanding payments, deliveries, or other commitments.

6. Dispute Resolution: Include any provisions for dispute resolution, if applicable.

7. Contact Information: Provide contact information for both parties, including name, title, and contact details.

8. Signature: The cancellation notification must be signed by an authorized representative of the party initiating the cancellation.