Attachment 4 B400 Specifications.pdf

United States Department of Agriculture Agricultural Research Service

Final Contract Documents Contract No. 12505B23D0008/1232SA25F0043 Order Date. 5/16/2025 BED Project No. 025054

USDA Cereal Disease Laboratory Design Evaporative Cooling Systems, Greenhouses B400 1551 Lindig Street St. Paul, MN 55108

Date:3/20/2026

Bailey Edward Design, Inc.

35 E Wacker Drive Suite 2800 Chicago, IL 60601 312-440-2300

Contract No: 12505B23D0008/1232SA25F0043

USDA – Cereal Disease Laboratory (CDL) Design Evaporative Cooling Systems, Greenhouses B400

1551 Lindig Street, St. Paul, Minnesota 55108

TOC - 1

TABLE OF CONTENTS

Division 01 – General Requirements

Section 01 10 00 Summary 01 10 00 – 03 Section 01 14 00 Work Restrictions 01 14 00 – 03 Section 01 25 00 Substitution Procedures 01 25 00 – 03 Section 01 29 00 Payment Procedures 01 29 00 – 04 Section 01 31 00 Project Management 01 31 00 – 09 Section 01 31 20 Critical Path Method Scheduling 01 31 20 – 04 Section 01 32 00 Construction Progress Documentation 01 32 00 – 03 Section 01 32 33 Photographic Documentation 01 32 33 – 02 Section 01 33 00 Submittal Procedures - all delivery methods 01 33 00 – 07 Section 01 35 16 Alteration Project Procedures 01 35 16 – 05 Section 01 40 00 Quality Requirements 01 40 00 – 07 Section 01 42 00 References 01 42 00 – 08 Section 01 50 00 Temporary Facilities and Controls 01 50 00 – 06 Section 01 59 50 Safety & Health 01 59 50 – 07 Section 01 60 00 Product Requirements 01 60 00 – 05 Section 01 70 00 Execution Requirements 01 70 00 – 05 Section 01 73 10 Cutting and Patching 01 73 10 – 04 Section 01 74 19 Construction Nonhazardous Waste Management 01 74 19 – 07 Section 01 77 00 Closeout Procedures 01 77 00 – 05 Section 01 78 10 Project Record Documents 01 78 10 – 03 Section 01 78 22 Operations and Maintenance Documentation 01 78 22 – 09 Section 01 79 00 Demonstration and Training 01 79 00 – 04

Division 02 – Existing Conditions

Section 02 41 19 Selective Demolition 02 41 19 – 06

Division 22 – Plumbing

Section 22 05 00 Basic Plumbing Requirements 22 05 00 – 06 Section 22 05 05 Plumbing Demolition For Remodeling 22 05 05 – 03 Section 22 10 00 Plumbing Supports and Anchors 22 10 00 – 06

Division 23 – Mechanical

Section 23 05 00 Basic HVAC Requirements 23 05 00 – 14 Section 23 05 05 HVAC Demolition For Remodeling 23 05 05 – 02 Section 23 05 29 HVAC Supports and Anchors 23 05 29 – 04

Section 23 05 93 Testing, Adjusting and Balancing 23 05 93 – 05 Section 23 09 05 Small Equipment Controls 23 09 05 – 04

Contract No: 12505B23D0008/1232SA25F0043

USDA – Cereal Disease Laboratory (CDL) Design Evaporative Cooling Systems, Greenhouses B400

1551 Lindig Street, St. Paul, Minnesota 55108

TOC - 2

Section 23 31 00 Ductwork 23 31 00 – 05 Section 23 76 13 Direct Evaporative Cooling 23 76 13 – 03

Division 26 – Electrical

Section 26 05 00 Basic Electrical Requirements 26 05 00 – 17 Section 26 05 03 Through Penetration Fire Stopping 26 05 03 – 07 Section 26 05 13 Wire and Cable 26 05 13 – 12

Section 26 05 26 Grounding and Bonding 26 05 26 – 03 Section 26 05 27 Supporting Devices 26 05 27 – 02 Section 26 05 33 Conduit and Boxes for Electrical Systems 26 05 33 – 09 Section 26 05 53 Electrical Identification 26 05 53 – 06 Section 26 24 16 Panelboards 26 27 26 – 03 Section 26 27 26 Wiring Devices 26 27 26 – 12

Division 31 – Earthwork

Section 31 22 00 Earthwork-Grading 31 22 00 – 07

END OF TOC

USDA CDRL Upgrade Evaporative Cooling Systems, Greenhouses B400 St. Paul, MN

SUMMARY 01 10 00 - 1

SECTION 01 10 00 – SUMMARY

PART 1 GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location:

1. Design Evaporative Cooling Systems

2. USDA Cereal Disease Laboratory 1551 Lindig Street Saint Paul, MN 55108 Building 400

B. Project Summary Description. The Work of this Contract is defined by the Contract Documents and generally consists of, but is not limited to, the following:

1. General: The documents define general work necessary to provide evaporative cooling upgrades for the greenhouse. Modify the pre-alteration greenhouse to accommodate the installation of the new evaporative cooling equipment. Provide penetrations for ductwork. Fix the movable panel at the pre-alteration evaporative cooling equipment so that it is secured in place. Provide air and watertight seal.

2. Civil: The documents indicate that the area between greenhouse B400 and the adjacent greenhouse B401 consists of gravel and allows for the free drainage of rainwater off the site. Provide aggregate to accommodate the installation of supports and equipment.

3. Structural: The documents cover exterior supporting systems for the evaporative cooling equipment.

4. Mechanical: The drawings define requirements for the evaporative cooling equipment and supporting utilities. Provide greenhouse controls to manage the operation of the equipment and integrate the control of the equipment into the overall greenhouse controls.

5. Electrical: The drawings define the power utility necessary to support the evaporative cooling upgrades. Provide conduit, wire, and connection to existing power sources.

6. Plumbing: The drawings define the fill and makeup water utility requirements necessary to accommodate the evaporative cooling equipment.

7. Reference also the Project Description, Sheet G100 for additional information.

C. Architect/Engineer: The term Architect/Engineer refers to the project designer. The Architect/Engineer's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference. The project was managed by:

Bailey Edward Design, Inc.

35 E. Wacker Dr., Suite 800 Chicago, IL 60601

SUMMARY 01 10 00 - 2

Attn: Ryne Obenauf

(312) 440-2300 robenauf@baileyedward.com

D. Project Delivery Method: Traditional Bid-build

E. The Contracting Officer for the project is: Joshua J. Dobereiner

USDA, ARS, MWAAO

1815 North University Street Peoria, IL 61604

(309) 403-3556 (office) josh.dobereiner@usda.gov

F. Primary Contact – Contracting Officer’s Rep: Kurt Duggins

USDA, ARS, MWAAO

1815 North University Street Peoria, IL 61604

(309) 236-1038 (office) Kurt.duggins@usda.gov

1.2 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish unless noted otherwise.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract and in conformance with Health and Safety requirements outlined in section 01 59 50 - Safety and Health.

Work out of alignment where exposed by removal of existing work shall be called to the attention of USDA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Adjacent work remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract to the satisfaction of the Government.

C. Existing structures will remain in place.

D. Removed items indicated to remain the property of the Government shall be stored in the building where directed by the Contracting Officer

E. Existing utility services with related meters and equipment will remain in place.

SUMMARY 01 10 00 - 3

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 01 10 00

WORK RESTRICTIONS 01 14 00 - 1

SECTION 01 14 00 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises.

Provide documentation to USDA prior to the commencement of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated in plans. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain building operations in a safe and functional condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the facility, its occupants, and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep active roadways and work areas free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing site access will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The facility is available for the delivery of materials, tools, and supplies between 8 AM and 4:00 PM.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor, and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into buildings. When not required for powering unloading operations, turn off engines when parked.

WORK RESTRICTIONS 01 14 00 - 2

10. The contractor shall submit a silica work exposure plan that must be sufficient to minimize the release of visible dust and minimize the accumulation of visible airborne dust before commencing construction activities.

11. Smoking is not permitted in or around buildings, see Facilities Management Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102-74.

12. Parking shall be arranged in coordination with Site staff.

13. No apparatus with an open flame is allowed to be used within the port without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits. Burn permits are required for each separate occurrence.

14. Permits: Refer to FAR 52.236-7

15. The work shall be sequenced to minimize disruption to building operations, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

16. Coordinate with the USDA Site Manager and the COR for site access.

17. Coordinate with the USDA Site Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

18. All facility systems outside the immediate construction area shall be kept fully operational during normal working hours.

19. Protect adjacent buildings and site from flying debris.

20. There is space available for a dumpster on-site. Coordinate the location of the dumpster with the USDA.

1.2 GOVERNMENT OCCUPANCY

A. The USDA will occupy the site during the entire period of construction. Cooperate with the USDA during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the USDA (or other gov agencies) operations.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays, 8:00 AM to 5:00 PM.

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

WORK RESTRICTIONS 01 14 00 - 3

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt tenant operations. Noisy work is defined as work producing decibel levels in excess of 60 dB outside the construction area.

2. Testing of Fire Alarm and Fire Sprinkler systems

3. Hot Work (Verify with the Government)

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 01 14 00

SUBSTITUTION PROCEDURES 01 25 00 - 1

SECTION 01 25 00 – SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Applicable sections of the technical Specifications.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or the government that are not required in order to meet other Project requirements but may offer advantage to Contractor or the government.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Each Contractor to submit three copies of each request for consideration to Coordinating Contractor. Coordinating Contractor to verify information submitted by Each Contractor is correct and complies with the information below prior to submitting to the COR. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use the provided form in pdf format of form provided in Project Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication, or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by the government and separate contractors, that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

SUBSTITUTION PROCEDURES 01 25 00 - 2

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names, addresses, architect names and architect addresses to the USDA.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-

ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Detailed cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the

Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. USDA Action: If necessary, the COR will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. The COR will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Supplemental Instructions for minor changes in the Work.

b. Use product specified if the COR does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than twenty (20) calendar days prior to time required for preparation and review of related submittals.

SUBSTITUTION PROCEDURES 01 25 00 - 3

1. Conditions: The COR will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the COR will return requests marked rejected and will record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution is acceptable to the authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: The COR will consider requests for substitution.

1. Conditions: Contractor's request for substitution will be considered when the following conditions are satisfied. If the following conditions are not satisfied, the COR will return requests as rejected, except to record noncompliance with these requirements:

a. Requested substitution offers the government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities the government must assume.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 - EXECUTION (NOT USED)

END OF SECTION 01 25 00

Payment Procedures 01 29 00 - 1

SECTION 01 29 00 - PAYMENT PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat) furnished by the Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SUBMITTALS - SCHEDULE OF VALUES

A. Coordination: Submit completed Schedule of Values no later than 14 calendar days prior to the scheduled date of initial Requests for Payment. No payment request will be accepted without an approved schedule of values.

B. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

C. Format and Content: Contractor shall be responsible to complete the USDA Schedule of Values Workbook and compile the values into USDA’s Project Management System. Contractor will enter values into the workbook prior to USDA’s Project Management System input and provide associated electronic baseline copy to the contracting officer for record. If approved by the COR, the contractor may use the AIA G702/G703 format instead of the USDA Schedule of Values Workbook. Contractor will follow guidelines in the Schedule of Values workbook to support USDA’s Project Management System upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. USDA Project Manager

Payment Procedures 01 29 00 - 2

h. Contractor's Name and contact information

i. Date of submittal

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity – (Divided by division or specific work activity) Work activities shall be further divided into separate line items for labor and materials.

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent.

Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Phased work shall be divided into different phases within the SOV with each phase having a subtotal row.

d. Modifications that affect value.

e. Line item for mobilization and demobilization

f. Line item for punchlist and closeout (5% of total contract value for single phase project or 5% of phase value for phased projects)

g. Options: Provide a separate heading in the Schedule of Values for each exercised Option.

1.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

B. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

C. Payment Request Times: Submit Request for Payment to USDA monthly. The period covered by each Request for Payment is one month.

1. Submit one paper draft copy (aka pencil copy) of Request for Payment to the CO or enter in USDA’s Project Management System along with construction progress report 7 calendar days prior to the due date for review by USDA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions resulting from USDA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

2. The USDA shall review the Contractor's monthly request for payment based upon the current approved Schedule Update. The USDA will consider the Contractor's overall progress toward Project Completion along with the progress for discrete activities to determine the amount to be approved for the monthly payment request.

Payment Procedures 01 29 00 - 3

3. USDA may withhold payment for reasons including but not limited to: unacceptable construction progress, failure to comply with schedule update requirements, and/or failure to provide required submittals in a timely manner.

D. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following the effective date of the previous Request for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include waste manifests for work performed during the period in accordance with the approved waste management plan.

4. Include signed USDA 2419 form

5. Include copies of certified payrolls for work performed during the period.

6. Include amounts of Modifications issued before the last day of the construction period covered by Request.

E. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies the amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of the effective date of previous Request for Payment.

b. Value of previously stored materials put in place after the effective date of previous Request for Payment and on or before the effective date of the current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

F. Initial Request for Payment: Administrative actions and submittals that must be approved prior to the submittal of first Request for Payment include the following:

1. Schedule of values (see 01 29 00)

2. Contractor's construction schedule (see 01 31 20)

3. Schedule of unit prices (if applicable).

4. Submittal schedule (see 01 33 00)

5. List of Contractor's staff assignments (see 01 31 00)

Payment Procedures 01 29 00 - 4

6. Fire Safety Plan (see 01 35 25)

7. Health and Safety Plan (see 01 59 30)

8. Waste Management Plan (see 01 74 19)

9. Copies of building permits, if applicable.

10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work, if applicable.

G. Request for Payment at Substantial Completion: After USDA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portions of the Work claimed as substantially complete.

1. Include documentation supporting the claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for USDA occupancy of designated portions of the Work.

H. Final Payment Request: The Agreement provides further details

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

END OF SECTION 01 29 00

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Requests for Information (RFIs)

7. Utility service interruptions.

8. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 2

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work. Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Telecommunication, data, internet and other tele-work systems for USDA, tenants and/or end users.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Project closeout activities.

7. Startup and adjustment of systems.

1.3 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operations.

Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Comply with Green Purchasing Plan requirements.

1.4 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work including but not limited to a project manager and a superintendent. These individuals shall each have at least 5 years of experience in their respective role in a similar project.

B. Safety and Health Officer: The contractor have a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in Division One 01 59 50 Safety and Health

1.5 CONFERENCES AND MEETINGS

A. Post Award Conference: The government shall a post award conference within 2 weeks of award at a time and place convenient to the Government. The preconstruction conference shall review responsibilities and personnel.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. USDA representatives

b. A/E Design Team

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 3

c. Contractor

2. Agenda: Subjects for discussion shall include items of significance that could affect progress, including but not limited to the following:

a. Introduction of project team and roles

b. Review of Government Policies and Procedures

c. Security Clearance Procedures

d. Submittal Procedures

e. Project Communications

f. Change Order Procedures

g. RFI Procedures

h. Access Requests

B. Progress Meetings: The Government or designee shall conduct progress meetings virtually or at the Project Site at regular intervals (either weekly or bi-weekly from award until completion).

1. Attendees: Regular attendees shall include government representative, contractor representative, and A/E representatives. Occasionally a subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented on an as needed basis. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda:

a. Contractor's Construction Schedule: Review progress since the last progress meeting. Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do

so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time. Provide 2 week schedule look ahead.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Status of Submittals - Contractor shall provide an updated submittal schedule prior to each meeting.

2) Security Clearance Status

3) Access Requests

4) Open Change Orders

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 4

5) Open RFIs

6) Open Items

7) New Business

8) At this meeting or a separate meeting prior to the onsite notice to proceed, additional items including but not limited to the following shall be reviewed:

a) Payment Procedures

b) Weekly Reports

c) Sign in Forms

d) Building Access Procedures

e) Tenant Coordination on Access and/or existing security

2. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued to the A/E within 2 business days of the meeting to be issued concurrently with the report of each meeting.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity/major assemblies if the Work requires tight control and coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow shall attend the meeting. Advise USDA, of scheduled meeting dates. Invite attendees as directed by the COR.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents

b. Related RFIs.

c. Related Modifications.

d. Submittals.

e. Possible conflicts.

f. Compatibility problems.

g. Time schedules.

h. Weather limitations.

i. Manufacturer's written recommendations.

j. Warranty requirements.

k. Compatibility of materials.

l. Acceptability of substrates.

m. Temporary facilities and controls.

n. Space and access limitations.

o. Regulations of authorities having jurisdiction.

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 5

p. Testing and inspecting requirements.

q. Installation procedures.

r. Coordination with other work.

s. Required performance results.

t. Protection of adjacent work.

u. Protection of construction and personnel.

v. Structural limitations and temporary loading.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate actions necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Meetings with Tenants/Representative: The Contractor shall conduct meetings with affected building tenants/representatives at appropriate construction phase intervals, to address upcoming construction operations and coordination procedures in order to avoid potential problems and misunderstandings.

1. Frequency of Meetings: On an as-needed basis per anticipated construction phase interval.

2. Attendees: In addition to the Contractor, the COR, the building manager, Project Manager and/or COR, the affected tenants and/or their representative(s) or any other entity involved in the coordination or planning of construction activities shall be represented.

3. Agenda: Review and address upcoming construction operations and coordination procedures for the affected tenants, as well as address any outstanding concerns or issues the tenants may have.

4. Reporting: No later than 3 calendar days after each meeting, the Contractor shall distribute minutes of meeting to each party present and to other concerned parties, including the Contracting Officer.

E. Project Closeout Conference: USDA will schedule and conduct a Project closeout conference, at a time convenient to the Government, but no later than 90 days prior to the scheduled date of Substantial Completion.

1. Attendees: Authorized representatives of USDA Contractor and its superintendent; shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 6

c. Requirements for preparing operations and maintenance data.

d. Requirements for delivery of material samples, attic stock, and spare parts.

e. Requirements for demonstration and training.

f. Preparation of Contractor's punch list.

g. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

h. Submittal procedures.

i. Coordination of separate contracts, if any.

j. USDA's partial occupancy requirements.

k. Installation of USDA's furniture, fixtures, and equipment.

l. Responsibility for removing temporary facilities and controls.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI to USDA/COR in the form specified.

1. COR will return RFIs submitted by other entities controlled by Contractor, with no response.

2. Coordinate, submit, and respond to RFIs in a prompt manner so as to avoid delays in the Work.

B. Content of Contractor-Initiated RFIs: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. USDA Project number.

3. Date.

4. Name of Contracting Officer.

5. Name of COR.

6. Name of Contractor.

7. RFI number(s). If including multiple numbers, organize them sequentially.

8. RFI subject.

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 7

9. Specification Section number and title and related paragraphs, as appropriate.

10. Drawing number and detail references, as appropriate.

11. Field dimensions and conditions, as appropriate.

12. Contractor's suggested resolution. If Contractor's recommended resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

13. Contractor's signature.

14. Attachments: Include sketches, descriptions, measurements, photos, product data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Form acceptable to USDA.

D. COR and USDA Action: COR will review each RFI. COR will distribute the RFI or will instruct the contractor to distribute the RFI to the review team. A response will be provided through COR. Allow seven working days for USDA's/Architects’ response for each RFI. RFIs received by COR after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of USDA's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. USDA's action may include a request for additional information, in which case USDA's time for response will date from time of receipt of additional information.

E. RFI Log: Contractor will maintain a tabular log of RFIs organized by the RFI number. Submit log weekly. Include the following:

1. Project name.

2. USDA Project number.

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 8

3. Name of Contracting Officer.

4. Name of Contractor.

5. Name of COR.

6. RFI number including RFIs that were returned without action or withdrawn.

7. RFI description.

8. Date the RFI was submitted.

9. Date USDA's response was received.

10. Identification of related Modification or Proposal Request.

F. On receipt of USDA's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer through the COR within seven days if Contractor disagrees with response.

1.7 UTILITY SERVICE INTERRUPTIONS

A. Coordination of Interruptions: Sufficiently in advance of each scheduled utility interruption, the Contractor shall issue a notice to all affected parties, confirming each provision of the interruption, or canceling and rescheduling. Coordinate with the Building Manager and USDA’s representative, and confirm that the responsible personnel are prepared to execute the shut-down and start-up of affected existing equipment, prior to each interruption.

1.8 SUBMITTALS

A. Utility Service Interruption Plan: Within 14 calendar days from Award, Contractor shall submit a utility service interruption plan for the project. Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

1 Keep interruptions and periods of interruption to a minimum.

2 Schedule interruptions during times when the facility is unoccupied.

3. Plan must be approved in writing by the Building Manager and the USDA. If not approved, consult with the Building Manager, and revise and resubmit the plan until approved.

B. Informational Submittals

1. Subcontract List: Within 14 calendar days from Award prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 9

a. Name, address, and telephone number of entities performing subcontract or supplying products.

b. Number and title of related Specification Section(s) covered by subcontract.

c. Drawing number and detail references, as appropriate, covered by subcontract.

d. Coordination Drawings: Comply with the shop drawing requirements specified in Division 1 Section "Submittal Procedures".

2. Staff Names: Within 14 calendar days after Award, submit a list of principal staff assignments, including the superintendent and other primary personnel at the Project site.

Identify individuals by name, duties and responsibilities, and business telephone numbers.

Post copies of this list in USDA’s Project Management System, in the project meeting room, temporary field office and at each temporary telephone location.

PART 2 PRODUCTS (Not applicable)

PART 3 EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period. Such conditions include but are not limited to the following:

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

PROJECT MANAGEMENT & COORDINATION 01 31 00 - 10

4. Thermal shock.

5. Excessively high or low humidity.

6. Pollution and air contamination.

7. Water or ice.

8. Chemicals and solvents.

9. Light.

10. Radiation.

11. Puncture.

12. Abrasion.

13. Heavy traffic.

14. Soiling, staining, and corrosion.

15. Bacteria.

16. Rodent and insect infestation.

17. Combustion.

18. Electrical current.

19. High-speed operation.

20. Improper lubrication.

21. Unusual wear or other misuse.

22. Contact between incompatible materials.

23. Destructive testing.

24. Misalignment.

25. Excessive weathering.

26. Unprotected storage.

27. Improper shipping or handling.

28. Theft or vandalism.

END OF SECTION 01 31 00

CRITICAL PATH METHOD SCHEDULING 01 31 20 - 1

SECTION 01 31 20 - CRITICAL PATH METHOD SCHEDULING

PART 1 GENERAL

1.1 SUMMARY

A. Develop a detailed Network Plan using electronic scheduling software, demonstrating complete fulfillment of all Work shown in the contract documents. Regularly update the Network Plan in accordance with the requirements of this Section, and use it in planning, coordinating, and performing all the Work under this contract. Schedule activities shall accurately depict the entire scope of work to be performed to complete the project including, but not limited to, all activities of subcontractors, consultants, equipment vendors and suppliers, USDA, and others, as required. Provide 2 week look ahead schedules.

B. The purpose of the Project Schedule shall be to:

1. Plan the project and communicate that plan.

2. Provide the status and forecast the timely completion of the work.

3. Record the actual start dates, actual finish dates and actual sequence of the work.

4. Ensure adequate planning, staffing, scheduling and reporting during execution of the Work by the Contractor;

5. Ensure coordination of the Work among all affected parties;

6. Assist the Contractor and USDA in the preparation and evaluation of the Contractor’s monthly progress payments; and

7. Assist the Contractor and USDA in monitoring the progress of the work, and evaluating proposed changes to the Contract and/or requests for additional time to Project Completion.

1.2 CRITICAL PATH METHOD SCHEDULE

A. Provide a detailed, time-scaled computer generated Project Schedule with activities representing each portion of the Work for the entire Contract Performance Period. The Project Schedule shall use the Critical Path Method (CPM) for the planning, scheduling and reporting of the work to be performed under the contract. USDA shall be given the native file upon request.

B. No unspecified constraints, float suppression techniques, or use of activity durations, logic ties and/or sequences deemed unreasonable by USDA shall be used in the Project Schedule.

C. As defined by the Contract, the entire project performance period shall establish the Project Substantial Completion Date which shall be used in the planning and presentation of the Contractor’s Project Schedule. USDA reserves the right not to approve any schedule deemed to have an unrealistic forecasted Substantial Completion Date. Government approval of an early completion Project Schedule shall not modify the Contractual Substantial Completion Date or Project Completion Date. The time difference between the Contractor’s planned Substantial Completion Date and the Contract directed Substantial Completion Date shall be considered Project Float, jointly owned and for the mutual use of both the Contractor and USDA.

1.3 SUBMITTALS

CRITICAL PATH METHOD SCHEDULING 01 31 20 - 2

A. Baseline Project Schedule:

1. The Contractor shall submit the Baseline Project Schedule within 21 calendar days of Award.

The Baseline Schedule shall be the Contractor's detailed plan for ALL work from Award through contract completion including submittals and lead time.