Attachment 3 - Supplemental Solicitation Document.pdf

ATTACHMENT 3 – Supplemental Solicitation Document Solicitation No: 1240BH26Q0007

Project Name: GAOA MGVC Deferred Maintenance Phase 1

SCOPE OF CONTRACT

The Tongass National Forest requires construction work on the Juneau Ranger District involving renovation of the Mendenhall Glacier Visitor Center (MGVC) and upgrades to the existing electrical service to the facility. The primary goals of the project are to:

Update lighting and most HVAC components to meet modern standards Remove fuel oil appliances, fuel lines and fuel tank and decommissioning of secondary containment vault Upgrade electrical service to the facility Paint, seal and repoint all exterior finishes Replace flooring on levels 0 and 2 Construct a small office addition (~420 sq. ft.)

Base Item work includes (but is not limited to):

General requirements including mobilization, project management, consumables, freight charges, equipment, test lab services, temporary facilities, restrooms, temporary utilities, cleaning, trash removal, SWPPP, project documents and certified payroll.

Major interior renovation of mechanical room to include removal of fuel oil heating system and associated infrastructure and replacement with electric boilers and new HVAC components (AHUs, etc.) tying into to existing BAC.

Removal of fuel oil tank and secondary containment vault reconditioning.

Interior renovation of generator room to include decommissioning of existing 20kW fuel oil generator and associated components, installation of an exterior automatic transfer switch for a future generator and moving existing data/telecom/radio infrastructure from one side of the mechanical room wall onto the other side of the wall in the generator room.

LED lighting upgrades in the tunnel, all level 1 spaces, level 2 observatory, south exterior walkways, restrooms and kitchen involve demolition of the existing and replacement. All other lighting fixtures on level 2 will have retrofit replacement LEDs.

Repointing stone masonry (~9,400 sq. ft) on the exterior of the building levels 0, 1 & 2 including the stairs and tunnel. Exterior painting and sealing.

Replace flooring on levels 0 and 2.

Upgrading the electrical distribution system to a 480Y/277V system to effectively double the amount of electrical energy of the system. The existing distribution switchboard will be replaced with a 480Y/277V, 800A, main distribution panel (MDP) to serve the new heating and ventilation loads and a 225kVA transformer and 208Y/120V, 800A distribution section will be provided to feed the existing branch circuit panels and 208V 3-phase loads.

Gypsum repair and painting repair on level 1.

New HVAC closet in kitchen and cleaning of remaining HVAC components.

Option Item work includes:

Construction of a small office addition (~420 sq ft) connected to the south side of level 2 of the existing structure.

The MGVC has been determined eligible for the National Register of Historic Places.

The Contractor shall furnish all labor, materials, equipment, supervision and transportation to perform all work listed on the schedule of supplies/services as ordered.

Period of performance is estimated at: 04/20/2026 to 12/31/2026.

The MGVC will be open to the public 04/24/2026 through 10/06/2026. All on-site work while the facility is open to the public must allow for full visitor access to the publicly accessible parts of the facility. Work that does not impact public visitor access, such as exterior work and employees only areas can occur on site concurrently.

Drawings for the package were compiled under an A&E contract. Insurance liability for the A&E firm specifies that they are required to place hazardous materials notices on each page of the drawings. Due to the age of construction in effected areas and previous abatement work the USFS expects minimal to no hazardous materials will be encountered during the performance of this contract. If the Contractor encounters a material during construction that they suspect of being hazardous, the Contractor must notify the COR for resolution prior to disturbance and disposition.

Please see attached abatement reports from previous work that has occurred in this structure.

The USFS has initiated contact with the utility companies servicing the site and have started the internal engineering review with telephone and electric providers for the site. After award, any additional engineering/construction fees or associated costs from the utility company will be the responsibility of the contractor and assumed by the contractor after award. The contractor is responsible for coordinating scheduling and site activities with the utility companies after award.

See Page 9 of 9 for complete list of attachments.

See the following addendums to the construction drawings package:

C101 Sheet note 1: Remove existing note, replace with the following:

“See mechanical for existing 1,000 gallon fuel oil tank information. Existing vault is approximately 10’ diameter and 11’ deep. Remove and demolish fuel oil tank.

Completely remove and dispose of vault lid including manhole adjusting rings, frame, covers, vent pipes and any other materials. Backfill vault with lean concrete. Refer to C102 for requirements”

C102

1/C102

M003

FAN COIL UNIT SCHEDULE:

o Remove work under FC1 and FC2 to existing units.

o Add FC1 and FC2 to be replaced with compatible units matching information provided in table.

M102

Room 113: Fan Coil Heating Coil to be removed Room 114: Fan Coil Heating Coil and Fan Coil Valve to be removed

M202

Room 113: Fan Coil Heating Coil to be replaced Room 114: Fan Coil Heating Coil and Fan Coil Valve to be replaced Room 114: Filter Sensor tube, sealant placed per Meridian Report Room 117: Baseboard Valve to be replaced

M203

Room 216: Flush baseboard until free flowing and replace valve

E100

Sheet Note 1 Add: New transformer shall be placed on new concrete pedestal, 2ft vertically higher than existing.

PROJECT LOCATION

Location and Facilities: Juneau, Alaska. Juneau is a full-service community with daily commercial air service via Alaska Airlines, twice weekly barge service, and ferry service via the Alaska Marine Highway System.

The MGVC is located at 6000 Glacier Spur Road, Juneau, AK 99801.

MAGNITUDE OF CONSTRUCTION PROJECT

The aggregate magnitude of construction for Base and Option Items is less than $4,000,000.00.

TECHNICAL SPECIFICATIONS

1) The CSI technical specifications and construction drawings are included as attachments.

2) Reference Specifications, Codes, And Standards

(a) Without limiting the generality of other requirements of the Specifications, all Work specified herein shall conform to or exceed the requirements of applicable codes and the applicable requirements of the following documents.

(b) References herein to "Building Code" or "International Building Code" shall mean the International Building Code of the International Code Council (ICC).

(c) Similarly, references to "Mechanical Code," "Plumbing Code," or "Fire Code," shall mean International Mechanical Code, International Plumbing Code and International Fire Code of the ICC. "Electric Code" or "National Electric Code (NEC)" shall mean the NEC of the National Fire Protection Association (NFPA). The latest edition of the codes as of the date that the Work is solicited shall apply to the Work herein, including all addenda, modifications, amendments, or other lawful changes thereto.

(d) In case of conflict between codes, reference standards, Drawings and the other Contract Documents, the most stringent requirements shall govern. All conflicts shall be brought to the attention of the CO for clarification and directions prior to ordering or providing any materials or furnishing labor. If the Contractor identifies discrepancies prior to bidding, he shall obtain clarification and direction from the CO prior to placing an offer.

(e) The Contractor shall construct the Work specified herein in accordance with the requirements of the Contract Documents and the referenced portions of those referenced codes, standards, and specifications listed herein.

(f) References herein to "OSHA Regulations for Construction" shall mean Title 29, Part 1926, Construction Safety and Health Regulations, Code of Federal Regulations (OSHA), including all changes and amendments thereto.

(g) References herein to "OSHA Standards" shall mean Title 29, Part 1910, Occupational Safety and Health Standards, Code of Federal Regulations (OSHA), including all changes and amendments thereto.

3) The above is a list of major specifications applicable to this contract. Other specifications referred to within these specifications (even though not specifically listed here) are also fully applicable to the solicitation and any resultant contract.

SUBMITTALS

See attached specifications for full submittal requirements.

INSPECTION AND ACCEPTANCE

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the completed work performed under this contract.

(b) Inspection and acceptance will be performed at the project locations.

CONTRACTING STAFF

All communications pertaining to contractual and/or administrative matters under this contract shall be sent to:

Contracting Officer

Name: Janet Paul Phone: 541.750.7120 Email: janet.paul@usda.gov

Contracting Officer's Representative (COR)

Name: Carl Madson Phone: 907.599.0368 Email: carl.madson@usda.gov

COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

The Contractor shall be required to commence work under this contract within 14_ calendar days after the date the Contractor receives the notice to proceed, prosecute the work diligently, and complete the entire work ready for use not later than January 31, 2027. The time stated for completion shall include final cleanup of the premises.

Estimated Start Date is: April 20, 2026

POST AWARD CONFERENCE

A post award conference with the successful offeror is required. It will be scheduled and held within approximately fifteen (15) business days after the date of contract award. The conference will be held online through Microsoft Teams.

WORK HOURS

Unless otherwise approved by the Contracting Officer, limit work hours to Monday – Friday, 7:00 am – 5:00 pm.

USE OF PREMISES

(a) Before any camp, quarry, borrow pit, storage, detour, or bypass site, other than shown on the drawings, is opened or operated on USDA land or lands administered by the USDA, the Contractor shall obtain written permission from the Contracting Officer. A camp is interpreted to include a campsite or trailer parking area of any employee working on the project for the Contractor.

(b) Unless excepted elsewhere in the contract, the Contractor shall (i) provide and maintain sanitation facilities for the work force at the site and (ii) dispose of solid waste in accordance with applicable Federal, State and local regulations.

Archaeological or Historic Sites

The MGVC has been determined eligible for the National Register of Historic Places. If cultural artifacts and features are uncovered as part of construction work, stop work in the affected area and notify the Contracting Officer’s Representative immediately.

Control of Erosion, Sedimentation, and Pollution

(a) Operations shall be scheduled and conducted to minimize erosion of soils and to prevent silting and muddying of streams, rivers, irrigation systems, and impoundments (lakes, reservoirs, etc.).

(b) Pollutants such as fuels, lubricants, bitumens, raw sewage, and other harmful materials shall not be discharged on the ground; into or nearby rivers, streams, or impoundments; or into natural or man-made channels. Wash water or waste from concrete or aggregate operations shall not be allowed to enter live streams prior to treatment by filtration, settling, or other means sufficient to reduce the sediment content to not more than that of the stream into which it is discharged.

(c) Mechanized equipment shall not be operated in flowing streams without written approval by the Contracting Officer.

PHYSICAL DATA

Data and information furnished or referred to below are for the Contractor's information. The Government shall not be responsible for any interpretation of, or conclusion drawn from the data or information by the Contractor.

a) The indications of physical conditions on the drawings and in the specifications are the result of visual site investigations by FS Personnel and/or the A&E firm or their representatives.

b) Weather conditions typical for this area are coastal rainforest conditions. Fire conditions are not typical for this area, but the contractor shall follow all City and Borough of Juneau rules, regulations and advisories when it performs any work that might be a fire hazard.

c) Use of Roads and Trails: The Contractor is authorized to use all roads and trails under the jurisdiction of the Forest Service that are open and necessary for direct route access to the contract work sites for all activities necessary to complete this contract.

d) Sanitary Facilities: Sanitary facilities in the facility are not available for use during construction. The Contractor shall (1) provide and maintain sanitation facilities for the work force at the site and (2) dispose of solid waste in accordance with applicable Federal, State, and Local regulations. Potable water is available on site for contract related activities.

Use of sanitary facilities in the facility during the time frames when the site is closed to the public may be possible with prior approval of the CO.

Use of sanitary facilities outside of the facility (lower restrooms near the parking lot) may be possible with prior approval of the CO.

e) Trash and Refuse: Contractor shall remove all of their own trash and refuse from the contract areas. The contractor or their employees shall not use trash receptacles in any facility or on the grounds.

PAYMENT FOR MATERIALS DELIVERED OFF THE SITE

As provided in AGAR 452.232-71, Progress Payments for Commercial Construction Contracts, material acquired for incorporation into the project, and stored off site by the Contractor, may, at the option of the Contracting Officer, be included in progress payments. Prior to payment, such material will be subject to Government inspection and must be stored separately from other materials, and be identified as, "PROPERTY OF THE UNITED STATES, Project Name and Contract Number." In addition, the Contractor shall furnish the Government with a right of ingress and egress to the property together with right of removal.

RETURN OF PERFORMANCE AND PAYMENT BONDS

Performance and payment security furnished under this contract must be retained by the Government for a minimum of one year after acceptance of all work under the contract.

Performance and payment security other than corporate or individual surety bonds will be returned to the Contractor one year after completion of work if no claims against these bonds have been filed at that time.

SITE VISIT

1. No formal site visit is planned. See attached project maps for Project Locations.

2. Contractors are encouraged to visit each location prior to providing offer.

3. The Government assumes no responsibility for any expense incurred by an offeror prior to contract award.

Pre-Bid/ Pre-Proposal Conference

(a) The Government is planning a virtual pre-bid/pre-proposal conference, during which potential offerors may obtain a better understanding of the work required.

(b) Subsequent to the conference, an amendment to the solicitation containing an abstract of the questions and answers, and a list of attendees, will be disseminated.

(c) In order to facilitate conference preparations, it is requested that Carl Madson carl.madson@usda.gov be emailed and advised of the name (and email) of persons who will be attending the pre-bid conference, no later than 2:00 pm AKST on Monday, March 2, 2026.

(d) Offerors are cautioned that, notwithstanding any remarks or clarifications given at the conference, all terms and conditions of the solicitation remain unchanged unless they are changed by amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, create ambiguities, it is the responsibility of the offeror to seek clarification prior to submitting an offer.

(f) The conference will be held via Microsoft Teams Meeting as follows:

Date: Tuesday, March 3, 2026 Time: 11:00 am – 1:00 pm AKST

(g) Any questions received before and after the virtual Teams meeting will be addressed via an Amendment to this solicitation (as noted in (b) above).

Please Note: Questions shall be submitted via email to janet.paul@usda.gov due no later than: Monday, March 9, 2026 at 3:00 pm PST. This will ensure time to respond via an Amendment before the solicitation period ends, March 19, 2026 at 4:00 pm PST. Please include the solicitation name and number in the subject line of the email.

LIST OF ATTACHMENTS

The following documents are included as attachments to this solicitation and can be accessed via the “Attachments/Links” section of the SAM.gov posting.

Attachment # Attachment Name

1 Solicitation Terms & Conditions

2 Schedule of Items

3 Supplemental Solicitation Document

4 Evaluation Criteria

5 Wage Determination: AK20260001, with 0 mods, dated 01/02/2026

6 Past Performance Form

7 Bid Bond Form, SF24

8 MGVC Supporting Docs

PDF Portfolio document as follows (please note: this file must be opened in the desktop version of adobe acrobat)

1. Construction Package

2. Addendum Supporting Documents

3. MGVC Hazardous Materials Reports

4. Historic Drawings and Other Reports