Attachment 3 - Statement of Work (SOW).pdf

STATEMENT OF WORK (SOW)

HVAC Short Term Lease Raider Challenge 2024

1. General: The contractor shall provide all labor, supervision, management, materials, equipment (such as cabling, duct work and power generation) for the rental, delivery, and maintenance of HVAC units. The HVAC units shall be self-supported units with hoses hooked to erected 16’x 32’ GP medium tents with diesel generators. The contractor shall provide a separate self-supported HVAC system to each of the four (4) GP Medium tents.

1.1 Description of Services/ Introduction: The contractor shall provide a separate self-supported HVAC system to each of the four (4) GP Medium tents. All diesel fuel during period of training will be provided by the Government at no cost to the contractor. The generators shall be topped off with diesel fuel at receipt and returned at the same level.

1.2 Background: Historically it has taken a minimum of 12 cooling tons per GP Medium tent to meet the stated warming requirements of 72 to 78 degrees Fahrenheit, with an emphasis on return air volume. Due to extreme temperature and humidity fluctuations during the fall, it may require more heating and/or cooling. It will be the responsibility of the contractor to provide additional units if the required temperature of 72 to 78 degrees Fahrenheit is not achieved.

1.3 Scope: The self-supported HVAC units shall maintain an internal temperature of 72 to 78 degrees Fahrenheit in each of the four (4) GP Medium tents with their own power generation.

The HVAC units shall be delivered and maintained within Fort Knox at the following locations: south of building 6573, north of building 6519, Sanders Spring Lake parking lot (base of hill where the Facility 8104 sign is) and Sanders Spring (rope bridge).

The contractor shall have access to each site on 21 Oct 2024 at 0800 hours EST for setup and troubleshooting the HVAC system and ducting. The contractor shall have all the HVAC systems fully operational and start cooling every GP Medium tent no later than 23 Oct 2024 at 0800 hours EST. GP Medium tents shall reach the desired 72 to 78 degrees interior temperature no later than 23 Oct 2024 at 1200 hours EST. The contractor shall maintain this desired interior temperature range of 72 to 78 degrees through 27 Oct 2024 at 1200 hours EST. The contractor shall start recovery of their equipment on 28 Oct 2024 at 0800 hours EST and be completed NLT 1600 hours EST.

1.3.1. Each HVAC unit shall heat/cool the 16’x 32’ GP Medium tents with insulated rating of R1, dirt base flooring and 16 personnel with an interior temperature range between 72 and 78 degrees Fahrenheit. The 16 personnel staying in the GP Medium tents will provide constant travel in and out of the tent. The HVAC units shall have the capability to feed two (2) 20” tent penetration points. The penetration points are on one end of the tent, approximately 2-foot above the ground (see illustration below).

*The HVAC openings shown in “Yellow”. The supply and return being positioned accordingly. The two tent penetration points are 20”. Ducting 20”x25”

1.3.3. Joint Inventory of Equipment

The contractor shall call 24 hours prior to confirm time the joint inventory with the Government Point of Contact (POC). The POC’s name and contact information will be provided at award. A joint inspection/inventory of the HVAC units shall be conducted between contractor and the Government. All systems shall be in compliance with state and federal Occupational Safety and Health Administration (OSHA) standards. Any deficiencies/damages shall be annotated at the time of inspection, and a copy of the inspection shall be provided to the POC and Contracting Officer (KO). Any discrepancies shall be corrected prior to the Government taking possession.

Another joint inventory/inspection by both parties shall be conducted upon the return of equipment. Any damage or loss shall be documented during this inspection and provided to the Government prior to the contractor removing the equipment from the installation.

1.4 Contractor Support Hours:

1.4.1. Normal Contractor Support Hours. The Contractor shall provide 24/7 support with a repair technician on-site within four (4) hours from being called. The only other times the facility could be closed is during local or national emergencies or similar Government directed facility closings. The Contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.4.2. Reaction time on Unserviceable Equipment. The contractor shall provide serviceable equipment at the onset of the lease and through the duration of the lease. The contractor shall provide all routine maintenance necessary to keep the equipment fully functional 100% of the time including, but not limited to, oil changes and filters. The contractor shall respond on-site with a repair team within 4 hours of notification of downed equipment.

If the repair team determines the equipment is unserviceable, the contractor shall replace the downed equipment and be fully operational within 8 hours of notification. If a replacement for an unserviceable HVAC unit is not made in the time frame specified above, the Government may request a pro-rated amount for a price reduction to cover the non-availability of equipment. If any of the GP Medium tents have an interior temperature higher than 78 degrees Fahrenheit, the Government may take a pro-rated deduction off of the final invoice.

1.5 Government Facility Office Hours: The Government facility office hours are 6:00am to 8:00pm, seven days a week, except when the Government facility is closed due to local or national emergencies or similar Government directed facility closings.

1.5.2. Contractor access to Fort Knox: The contractor shall adhere to the following policies and procedures to receive access to Fort Knox. Access, General Protection, and Security Policy and Procedures. The Contractor and all associated subcontractor employees shall comply with applicable installation, facility, area commander installation, facility access, local security policies, and/or procedures (provided by government representatives). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services (DES), or Security Office. Contractor workforce must comply with all personnel identity verification requirements as directed by DOD, HQDA, and/or local policy.

1.6 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas.

The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

1.6.1 Return of Passes/ Access to the Installation: The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

Part 2 Attachment 1

Please Note: These are NOT drawn to scale.

Sanders Springs Lake Layout:

Attachment 2

1-mile Track Layout: