ATTACHMENT 3 - SOW - SPECS - FINAL 20251216.pdf

RFQ – 12444625Q0077 - Chippewa National Forest Deer River Ranger District

JANITORIAL SERVICES

SECTION C—DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

C.1 SCOPE

The intent of this solicitation is to obtain services for office cleaning at the Deer River Ranger Station on the Chippewa

National Forest. The contractor(s) are required to furnish all transportation and incidentals necessary to complete the work, other than supplies provided by the Forest Service. Forest Service will provide vacuum cleaners and routine cleaning materials and supplies (e.g. mops, brooms, toilet bowl cleaner, glass cleaner, disinfectant). If other supplies are preferred or needed, contractor will provide those. Contractor can request materials and supplies, which the Forest Service may supply at its option. Contractor should alert the Forest Service well in advance if supplies are depleted or at risk of running-out. Specialty equipment and/or power equipment other than vacuums must be provided by the contractor (e.g. carpet shampooer; steam cleaners).

C.2 DESCRIPTION AND LOCATION

The Deer River Ranger Station in Deer River, MN. The office houses approximately 30-55 people, depending on season.

There are 4 restrooms (1-womens, 1-mens, 2 uni-sex, the uni-sex bathrooms are located in the basement and in the warehouse building.), two showers (basement and warehouse), one kitchen, two conference rooms, front office lobby area, front and rear entry ways, three staircases, one exercise room, and general office space on two levels.

Duties include:

ONCE PER WEEK – (Thursday or Friday)

Kitchen:

Scrub stainless steel sink with cleaner to remove hard water stains. Clean and sanitize all surfaces using a disinfectant cleaner.

Vacuum and mop floors.

Clean sinks, table tops and countertops, cabinet doors.

Clean all exteriors of all kitchen appliances.

Clean all counter surfaces with a disinfectant cleaner.

Clean wall surfaces around kitchen sink, backsplash and trash can.

Restrooms and showers:

Sweep or vacuum and mop floors; doing shower area first in both the office and warehouse.

Clean sinks and around sinks including backsplashes, countertops, and mirrors. Scrub to remove all hard water.

Clean all toilet and urinal surfaces, including inside the bowls.

Clean restroom stall partitions.

Clean all surfaces with disinfectant cleaner.

Wipe off all door knobs, handles, switch plates, and around switch plates.

Check soap, toilet paper and paper towels, and refill as needed. (Leave extra roll of toilet paper in each bathroom stall)

Clean both shower rooms, including mopping floors, cleaning shower.

Clean all shower surfaces with disinfectant cleaner, removing soap buildup and water stains and spots.

RFQ – 12444625Q0077 - Chippewa National Forest Deer River Ranger District

JANITORIAL SERVICES

Public and office areas:

Wipe off all surfaces, door knobs, handles, switch plates, and areas around switch plates with a disinfectant cleaner.

Dust all tables and countertops.

Vacuum all carpeted areas on the first floor and basement including stairs and basement landing.

Sweep and mop the floors in the front and rear entry areas.

Vacuum the floor mats in the two entry areas.

Clean equipment and floor in weight room areas.

Garbage:

Empty all garbage containers/wastebaskets and place trash into dumpster behind warehouse.

ONCE PER MONTH

Dust baseboards and windowsills.

Clean all glass windows found on entry doors.

SEMI-ANNUALLY

Dust all (closed) blinds and valances on windows.

Shake dirt out of the floor mats locate in the two entry areas.

Clean fluorescent lights/receptacles of insects and dust.

Sweep furnace room and storage room floor.

ANNUALLY

Shampoo all carpeted areas. (June).

Wash interior and exterior of all office windows. (June)

Clean restroom wall tiles.

Do a thorough cleaning of the bunkhouse located behind the office including shampooing all carpeted areas. (November)

Do a thorough cleaning of the residence at the Forest’s Cutfoot-Sioux facility including shampooing all carpeted areas.

(November)

All work will be done at a regular scheduled time arranged with the COR between 8:00 AM and 3:30 PM on work days.

Office is not open to the public on weekends or holidays.

The Contractor is encouraged to use the attached Office Cleaning Checklist. The COR or Inspectors will use this Checklist when making periodic inspections.

Prior to submitting a bid, the Contractor should visit the offices to become familiar with all existing conditions and limitations pertaining to the work specified. No extras will be allowed because of the Contractor’s misunderstanding as to the amount of work involved or lack of knowledge of existing conditions.